Onboarding Checklist : Admissions : Graduate Education and Postdoctoral Affairs : University of Rochester

Onboarding Checklist

Spring 2023 orientation welcome banner.

Please refer to the deadlines below to prepare for your arrival to the University of Rochester.

Look for further information in your email throughout the summer about online/virtual and in-person orientation and social events sponsored by the AS&E GEPA office and your department. We are excited to meet you soon!

Dates for Students Starting Fall 2023
Deadline	To-Do
As soon as possible	Log Into Your Applicant Status Page and Fill Out the Applicant Response Form
As soon as possible	Activate Your NetID and Duo 2-Factor Authentication New students will need to activate your NetID, which is your account for securely accessing a variety of online services at the University of Rochester. You will also need to enroll in Duo 2-factor authentication in order to access services through off-campus networks. Students will need your URID to do this and instructions can be found in your application portal. Questions? Contact University IT.
As soon as possible	Set Up Your University of Rochester Student Email Address Questions? Contact University IT.
Around June 2023	Access Blackboard Blackboard is the University’s learning management system. You will use Blackboard to complete required online training and view information sessions for the online graduate orientation. Look on the right side when you login for an organization called “Graduate Orientation Fall 2023” which will be available in June 2023. Questions? Contact University IT.
As soon as possible	Secure On- or Off-Campus Housing Learn more about the graduate housing options available for students and families on or off-campus. Please note the on-campus housing lottery takes place in May. The Graduate and Family Housing Office can help and places4students.com has information to help you if you’re looking for off-campus housing. We will be hosting webinars over the summer to assist as well. Questions? Contact the Graduate and Family Housing Office.
As soon as possible	Submit Your Proof of Degree Completion You must provide proof of degree completion before matriculating into your graduate degree program. Questions? Email graduate.admissions@rochester.edu.
As soon as possible	Complete Your Financial Responsibility Agreement Students will need to complete the onboarding in UR student, which includes the Financial Responsibility Agreement ASAP. Questions? Contact the Office of the Bursar or your department graduate coordinator.
As soon as possible	Apply for a Campus Parking Permit (if applicable) Commuter students need to purchase a River Campus parking permit. Additionally, they are also allowed to participate in the U Commute programs. The permits are lot-specific and sold based on lot availability. View more information about student parking permits for the River Campus. Questions? Contact the Department of Transportation and Parking Management.
By July 31	Complete Your Health History and Immunization Forms Follow these instructions to register for UHSConnect, the secure online portal where you will access and submit these forms. This is REQUIRED of all students. Please look for communications from the University Health Services (UHS) office around the beginning of July for more info. Questions? Email hhf@uhs.rochester.edu.
By July 6 (unless arriving prior to August 2023)	Get Your Campus ID Card Your ID card identifies you as a University of Rochester student and offers flexible access to online accounts at a variety of different locations on campus. Most students starting fall 2023 will need to upload a photo to Blackboard in July and pick up an ID card at our in-person orientation ID event. If you arrive on campus prior to August 2023, please visit one of the River Campus ID offices with appropriate documentation to have your photo taken and receive your ID card. Visit the ID office website for more info on hours and locations.
August 29, 2023	Complete the MANDATORY Academic Honesty Module in Blackboard You can access this module through Blackboard under My Organizations in AS&E Graduate Student Orientation Fall 2023, starting in July 2023. All incoming students must complete the training or an academic hold will be placed on your account. Questions? Contact the Academic Honesty Liaison.
By the start of classes on August 30, 2023	Review All Optional Programs in Blackboard You can find all sessions listed under My Organizations in AS&E Graduate Student Orientation Fall 2023, starting in July 2023. Here you will find information on mandatory and optional programs from a variety of campus resources. We encourage you review all information thoroughly to get familiar with the resources available to use at UR graduate student and to get acquainted with offices, student groups, and community happenings. Questions on Blackboard Orientation? Contact k.ferruzza@rochester.edu.
No later than September 13, 2023 at 11 p.m. Eastern	Register for Fall 2023 Courses Fall 2023 starting student should work with your department to register. UR Student on-boarding tasks need to be completed and registration will end on September 13, 2023 at 11 p.m. Eastern. After that date/time a $160 late registration fee will be levied and will not be waived. Registration will be conducted in the UR Student system and incoming students should work with their departments to determine which classes to take and when to enroll. Questions? Contact your department graduate coordinator.
No later than September 15, 2023	Complete the Online Health Insurance Process All full-time students must complete the Online Health Insurance Process to enroll or waive health insurance for the academic year. The open enrollment period is from the first week of June through September 15, 2023. Please look for emails from University Health Services for more information. Questions? Contact insurance@uhs.rochester.edu.