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Advising Handbook

Degree Audit

 

A degree audit is a useful tool that provides students with an overview of their degree requirements and whether or not they have been met. At various points throughout their junior and senior year, the Registrar's office (Lattimore 127) and the College Center for Advising Services (Lattimore 312) conduct a formal review of degree progress and communicates this information to students at their official University of Rochester email address. Students are responsible for reviewing this information and are expected to consult with their major/minor department(s), an advisor in CCAS, and/or the Registrar’s office whenever a question arises or a discrepancy is noted. Additionally, seniors are always welcome to schedule an appointment with an advisor in CCAS to review their degree audit and confirm that all degree requirements will be met.

Junior Year

Beginning in the junior year, undergraduate students can access a list of their degree requirements through the online degree audit system. Students are advised to carefully review this information and consult with their major/minor department(s), an advisor in CCAS (Lattimore 312) and/or the Registrar’s office whenever a question arises or a discrepancy is noted.

Using the online degree audit system, juniors can review credit hours earned, primary writing requirement fulfillment, grade point average, and their current Rochester Curriculum declarations. During the summer prior to the junior year, the Registrar’s office will review students’ repeat courses and duplicate credits and correct any errors.

Senior Year

Seniors receive four or more formal communications concerning their degree audit during their fall and spring semesters. The first official degree audit communication is sent to seniors by email in mid-September.

In October, the Registrar’s office asks all departments to review seniors with major/minor declarations in their area and provide feedback on progress toward completion. Seniors will then receive a formal email communication in November from the Registrar’s office regarding the findings from this review.

During the spring semester, seniors receive a formal communication at the end of January. Following the end of the add/drop period in the spring, an additional review occurs and seniors can expect to receive a formal communication by the first week in March.

Additional reviews are completed on a case-by-case basis. Students who are not on track to graduate will receive regular email reminders of outstanding requirements.

Final degree clearance is completed in the week prior to graduation and a final “Incomplete Degree Requirements” communication is sent to seniors who have not completed their degree requirements 1-2 days prior to Commencement.

Seniors who have not completed their degree requirements are welcome to participate in Commencement and other graduation-related activities.

For more information see the registrar's degree audit page