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Advising Handbook

Dropping Courses

Students can drop and add classes online from when registration opens through the second week of the semester. First-year students and sophomores who are not yet official majors need to meet with their advisors first to have the advisor “hold” lifted.

Beginning with the third week of the semester through the end of the fourth week of the semester, Drop/Add Forms (available at the Academic Services Counter in Lattimore 312) must be used. Students can drop a course by submitting a Drop/Add Form to the Academic Services Counter.

First-year students and sophomores who are not yet official majors, as well as all Hajim School students, need to secure the signature of their undergraduate or faculty advisor on the form. Hajim School students also need their department stamp on the Add/Drop Form before it can be processed.

There are additional policies concerning dropping calculus courses. See the drop policy for calculus page for more information.

One- and Two-Credit Courses

The deadline to drop one- or two-credit courses, whether full- or half-semester courses, is the end of the third week of the course (assuming the course began at the start of the semester).

If the course begins after the start of the semester, the deadline to drop a one- or two-credit course is the end of the second week of the course.

NROTC Students

NROTC students must additionally obtain permission from the professor of naval science to drop or add a course. In no case may they reduce their course load below 12 credit hours. Failure to meet these requirements may result in the loss of scholarship benefits and/or removal from the NROTC program.

Transcripts

Courses dropped before the end of the fourth week of the semester will be deleted from the transcript and the advising record. Beginning with the fifth week, and thereafter through the last day of the eleventh week of classes, courses will appear on the advising record with a “grade” of W and the week in which the course was dropped, and on the transcript with a “grade” of W (the week is not specified).

Underloads

Underload approval is required if the program consists of fewer than 14 credits, and will not be granted for programs comprising fewer than 12 credits.

Students should be aware of the fact that dropping below 12 credits before the four-week deadline will affect all financial aid. Only students enrolled in at least 12 credits may receive University grants and scholarships. Dropping below 12 credits even after the four-week deadline may also change TAP, Pell, and loan eligibility. Students contemplating such actions should be referred to the Financial Aid Office.

Varsity athletes wanting to drop below 12 credits should be referred to Athletics and Recreation, since NCAA regulations are strict on this point.

International students are not permitted to drop below 12 credits. There are rare exceptions and students must always consult with International Services Office (ISO) and an advisor in CCAS.

Part-time students who are also University of Rochester employees using tuition benefits should check the tuition benefit policy.

Full-time students who drop below 12 credits will be sent a warning letter at the end of the semester.