Adverse weather or emergency operation of the University
University Procedures for Threat Level Changes
| ORANGE | Convene the Emergency Preparedness Core Group to perform a threat assessment |
| (Emergency Preparedness Core Group) | Monitor professional communications such as NYIN and the Health Alert Network (HAN) Monitor news information stations (MSNBC, CNN) for change in threat level or significant developments, as appropriate, take specific actions Assess the need to have public relations coordinate with security and send out reminders to staff to check vendor credentials and reporting unusual activities to security Evaluate the need to send out advisory communication to university constituencies and resident populations Be prepared for shift modifications if plan escalates Coordinate with divisions as appropriate, i.e. if specific threat targets are identified Assess supply of applicable Personal Protective Equipment and have appropriate departments review procedures for using PPE Discuss defensive perimeters around key structures. Determine capability to quickly remove vehicles that might be abandoned or blocking entrances Identify potential restricted areas and prepare to restrict access Review access for roof, mechanical rooms and other areas that provide access to air intake areas or critical infrastructure |
| (Security) | Assess readiness of the Emergency Operation Center At the beginning and end of each security shift, as well as at other regular intervals, inspect the exterior building perimeter ground level air intakes and access/egress points for suspicious packages. |
| (Facilities) | Re-ensure the security of "quantities of concern" radiological material and all select agents Assess mail handling procedures and review policies for suspicious packages Review HVAC systems, including system controls and filtering as appropriate Review fuel and other critical infrastructure supplies as needed Verify emergency generator fuel ports are secured Verify mobile generator set is ready with appropriate spare parts Verify Data Center generator is operational and spare parts are available Prepare for shift modifications if plan escalates |
| RED | Perform incremental activities in level orange plus the following |
| (AVP of Facilities & Services) | Activate Emergency Response Plan Open up the Emergency Operations Center Verify EOC Job Action Sheets available |
| (EOC) | Assess specific threat and involve key divisional personnel as appropriate Evaluate the need to have only essential staff report Evaluate the need to cancel public events occurring with the institution Maintain communication with County EOC Public Relations in coordination with security communicate with students and staff regarding possible types of threats, how to prepare and what information to report Ensure Residential Halls are secure Assess the need to implement parking restrictions and park vehicles away from facilities Assess the need to make staff schedule modifications Assess need for food service to provide meals to staff Have Administrative Sector begin collecting expense data (personnel, equipment, supplies, and other costs) related to these guidelines |
| (Security) | Place traffic and pedestrian barriers in place as directed by EOC Secure all high profile building doors and implement positive identification of all persons - no exceptions. Search all suitcases, brief cases, backpacks, packages, etc., brought into the facility Increase defensive perimeters around facility. Make frequent checks of the exterior. Deliveries should not be accepted unless approved by Incident Manager. All deliveries are to be opened outside the facility and minimal personnel should be in the immediate area when deliveries are opened |
| (Facilities) | Inspect all incoming mail or packages brought into the facility. Open all deliveries outside the facilities with minimal personnel present Institute bus drop off points away from the facilities Assess the need to implement staff schedule modifications |
