@Rochester Submission Guidelines

• Keep your submissions brief; aim for 150 words or less. Use a link to provide further details. Avoid using acronyms.
• Submissions must be directly connected to the University of Rochester. We will decline entries that don’t meet that criterion. See requirements for event submissions in the FAQs below
• To keep issues brief and reduce message fatigue, we do not repeat the same submission more than twice over the course of a semester. This includes recurring items such as program offerings, benefit details, and information sessions. We also do not repeat the same item in consecutive issues. Submitting your entries for an upcoming month so they can be strategically scheduled with ample notice is suggested and recommended.
• We do not include events related to patient recruitment.
• We do not include personal fundraising or community fundraising efforts. We recognize that our faculty, staff, and students are passionate about helping the Rochester community thrive—and we thank you for it! But, because of the large volume of requests, we limit our fundraiser listings to those that directly support the University or one of its units.
• We periodically include compilations of recent awards and honors in the newsletter. If you have news to share about a faculty or staff member, student, or department/unit that has recently achieved a significant professional accomplishment or received a prestigious national or international award or honor, please let us know.
• In coordination with Human Resources and the Office of the President, we share notices about faculty, staff, trustees, or students who have died recently. Notices include a link to an obituary and, if applicable, a date that the University will lower its flags in honor of the person who has died. If there is a faculty or staff member’s death notice you’d like to share in @Rochester, please be sure Human Resources has been notified; their staff will share the news with us accordingly.
• All submissions are edited for clarity and brevity. @Rochester follows the Chicago Manual of Style and the University Style Guide.

University Marketing and Communications publishes @Rochester on weekday mornings throughout the year, except on University holidays and select days during the summer and winter breaks.

The submission deadline is at noon on the business day before the desired publication date. Submit items in a timely manner; send the info at least a week or two before a scheduled event or deadline. We do our best to accommodate requests for items to run on a particular day. The more time we have to consider submissions and suggestions, the better.

Materials received after that may not be considered for the following day’s issue. We do our best to accommodate requests for items to run on a particular day.

Please use the form on this page to submit an item for @Rochester. Submissions will be reviewed by the editorial team and considered for publication. Entries will be edited for clarity and brevity. All submissions must have a direct connection to the University.

All events in @Rochester must be entered into the University’s Events Calendar. An event that does not appear in the calendar will not be considered for @Rochester.

Learn how to submit an event to the University events calendar:

• Overview
• Submission guide

To submit an event listing to @Rochester, use the submission form below to send the link to the listing in the University Events Calendar.

Faculty, staff, and students automatically receive @Rochester, but others are welcome to subscribe, too. Use the online form to sign up, or email your full name and email address to at-rochester@rochester.edu.

Recent archives can be found at Rochester.edu/newsletters/@rochester. Earlier issues are available in the Digital Collections of River Campus Libraries.

You can contact the editorial team by emailing at-rochester@rochester.edu.