Skip to content
Office of the Provost

Academic Job Codes

The chart below showcases academic job codes that you may need to reference. You can also find a glossary of terms used and reference historical job codes that were used previously but have since been phased out.

If you have questions about these job codes, please contact our office.

 

Current job codes

Download a PDF version of this chart


Existing Code for Mapping Existing Descriptor for Mapping Tenure Eligible Teaching / Education Research / Scholarship / Inst Scholarship Service Specialty Admin Level Max Credential Required New Descriptor Faculty Job Family
0001 Professor Y Teach Research Service None None Full Professor: TE, T, R, S TE, T, R, S
0003 Assoc Professor Y Teach Research Service None None Associate Assoc Prof: TE, T, R, S TE, T, R, S
0005 Asst Professor Y Teach Research Service None None Assistant Asst Prof: TE, T, R, S TE, T, R, S
0120 Clinical Sr Associate N Teach No research No service Performance / Clinical / Practice None Full N Sr Assoc: T, Sp, Qual T, Sp, Qual
0074 Clinical Associate N Teach No research No service Performance / Clinical / Practice None Associate N Assoc: T, Sp, Qual T, Sp, Qual
0036 Clinical Asst N Teach No research No service Performance / Clinical / Practice None Assistant N Asst: T, Sp, Qual T, Sp, Qual
0027 Clinical Professor N Teach No research No service Performance / Clinical / Practice None Full Professor: T, Sp T, Sp
0029 Clinical Assoc Professor N Teach No research No service Performance / Clinical / Practice None Associate Assoc Professor: T, Sp T, Sp
0031 Clinical Asst Professor N Teach No research No service Performance / Clinical / Practice None Assistant Asst Professor: T, Sp T, Sp
0033 Clinical Sr Instructor N Teach No research No service Performance / Clinical / Practice None Specialist Sr Instruct: T, Sp T, Sp
0035 Clinical Instructor N Teach No research No service Performance / Clinical / Practice None Entry level Instruct: T, Sp T, Sp
0070 Sr Assoc N Teach No research Service Performance / Clinical / Practice None Full N Sr Assoc: T, S, Sp, Qual T, S, Sp, Qual
0071 Assoc N Teach No research Service Performance / Clinical / Practice None Associate N Assoc: T, S, Sp, Qual T, S, Sp, Qual
0073 Asst N Teach No research Service Performance / Clinical / Practice None Assistant N Asst: T, S, Sp, Qual T, S, Sp, Qual
0046 Professor of Clinical N Teach No research Service Performance / Clinical / Practice None Full Professor: T, S, Sp T, S, Sp
0048 Assoc Professor of Clinical N Teach No research Service Performance / Clinical / Practice None Associate Assoc Prof: T, S, Sp T, S, Sp
0060 Asst Professor of Clinical N Teach No research Service Performance / Clinical / Practice None Assistant Asst Prof: T, S, Sp T, S, Sp
0072 Sr Instructor of Clinical N Teach No research Service Performance / Clinical / Practice None Specialist Sr Instruct: T, S, Sp T, S, Sp
0080 Instructor of Clinical N Teach No research Service Performance / Clinical / Practice None Entry level Instruct: T, S, Sp T, S, Sp
0012 Professor (Non Tenure Track) N Teach No research Service None None Full Professor: T, S T, S
0111 Assoc Professor (Non-Tenure) N Teach No research Service None None Associate Assoc Prof: T, S T, S
0110 Asst Professor (Non-Tenure) N Teach No research Service None None Assistant Asst Prof: T, S T, S
0010 Senior Instructor (Service) N Teach No research Service None None Specialist Sr Instruct: T, S T, S
0044 Instructor (Service) N Teach No research Service None None Entry Instruct: T, S T, S
0124 New Code for Professor TRS N Teach Research Service None None Full Professor: T, R, S T, R, S
0125 New Code for Assoc Professor TRS N Teach Research Service None None Associate Assoc Prof: T, R, S T, R, S
0126 New Code for Asst Professor TRS N Teach Research Service None None Assistant Asst Prof: T, R, S T, R, S
0007 Sr Instructor N Teach Research Service None None Specialist Sr Instruct: T, R, S T, R, S
0009 Instructor N Teach Research Service None None Entry level Instruct: T, R, S T, R, S
0047 Visiting Professor N Teach Research No service None None Full Professor: T, R T, R
0049 Visiting Assoc Professor N Teach Research No service None None Associate Assoc Prof: T, R T, R
0057 Visiting Asst Professor N Teach Research No service None None Assistant Asst Prof: T, R T, R
0059 Visiting Sr Instructor N Teach Research No service None None Specialist Sr Instruct: T, R T, R
0061 Visiting Instructor N Teach Research No service None None Entry level Instruct: T, R T, R
0019 Sr Lecturer N Teach No research No service None None Specialist N Sr Instruct: T, Qual T, Qual
0021 Lecturer N Teach No research No service None None Entry level N Instruct: T, Qual T, Qual
0037 Adjunct Professor N Teach No research No service None None Full Professor: T T
0039 Adjunct Assoc Professor N Teach No research No service None None Associate Assoc Prof: T T
0041 Adjunct Asst Professor N Teach No research No service None None Assistant Asst Prof: T T
0043 Adjunct Sr Instructor N Teach No research No service None None Specialist Sr Instruct: T T
0045 Adjunct Instructor N Teach No research No service None None Entry level Instruct: T T
0038 Research Professor N Don’t teach Research Service None None Full Professor: R, S R, S
0040 Research Assoc Professor N Don’t teach Research Service None None Associate Assoc Prof: R, S R, S
0042 Research Asst Professor N Don’t teach Research Service None None Assistant Asst Prof: R, S R, S
0052 Sr Research Engineer N Don’t teach Research No service None None Full N Sr Engineer: R, Qual R, Qual
0053 Research Engineer N Don’t teach Research No service None None Specialist N Engineer: R, Qual R, Qual
0064 Sr Research Associate N Don’t teach Research No service None None Full Distinguished Researcher: R R
0065 Research Associate N Don’t teach Research No service None None Associate Expert Researcher: R R
0062 Sr Scientist N Don’t teach Research No service None None Assistant Advanced Researcher: R R
0063 Scientist N Don’t teach Research No service None None Specialist Intermediate Researcher: R R
0121 Early Career Researcher N Don’t teach Research No service None None Entry level Active Researcher: R R
0146 FSAP N Don’t teach No research No service None None Full FSAP Limited
0122 Instructor of non-credit course N Teach No research No service None None Entry level N Instructor: non-credit Limited
0123 No pay, no work (Active Record) N Don’t teach No research No service None None None Faculty No Pay Appt Limited
Job code assumptions and clarifications
  • Specialty activities are mutually exclusive.
  • 100% admin means no other activities.
  • Multiple appointments are necessary to handle additive Administrative appointments.
  • Service only positions do not exist as Academic job codes.
  • Faculty Type (Faculty, Visitor, Adjunct) is covered by a separate field in HRMS and not the job code itself.
  • Tenure awarded will be handled by award date.
  • The maximum credentials are required for all positions unless specified otherwise.
  • The “no responsibilities, no pay” classification is only to be used for active record appointments.

Glossary of terms

Administration

Management of a department, program, school or institute. Examples include dean, director, or chair.

Level

A hierarchical indicator (entry, intermediate, expert, etc.) described by experience, education, skills, duties/tasks, and supervision given/received.

Values are:

  • Entry / instructor
  • Specialist / senior instructor
  • Assistant professor
  • Associate professor
  • Full professor
Maximum Credential Required

An indicator that a terminal degree is a necessary to differentiate for a position. The default value is yes. Indicator is only activated when degree is not required.

Values are:

  • Yes = used for this job code AND terminal degree is required.
  • No = used for this job code AND terminal degree is not required. NOTE: When “No” is used, “Qual” (short for “Qualified”) appears in the label.
Research

Activities related to research, scholarship and institutional scholarship

Service

Activities that contributes to a department, school, University, profession, and community. Examples include:

  • Committee work
  • Recruitment activities
  • Outreach
  • Journal work
  • Field work
  • Planning a conference
  • Hosting a speaker
Specialty

An indicator that describes a requirement of an academic job beyond teaching, research and service.

Values include:

  • Patient care / clinical: Direct or indirect care activity that has the ability but not the requirement to affect patient outcomes
  • Performance: Solo and ensemble performance instruction or expectation of keeping professional standing / reputation through master classes, performances, etc.
Teaching

Work related to teaching, tutoring, instructing or lecturing in the activity of imparting knowledge

Tenure Eligible

An indicator that the position is or is not eligible for promotion to tenure

Historic job codes

Codes that were previously used by the University but were not translated to our current job codes are detailed below for your reference.


Existing code to be eliminated Existing descriptor Suggested alternative code(s) Suggested alternative descriptor(s) Frequency of use
0006 Assoc Professor (Svc) 0111 Assoc Prof: T, S 3 in SMD
0008 Asst Professor (Svc) 0110 Asst Prof: T, S 4 in SMD
0014 Instructor Clinical Nrsg 0035 Instruct: T, Sp 66 in SON
0016 Asst Professor Clinical Nrsg 0031 Asst Prof: T, Sp 73 in SON
0018 Assoc Professor Clinical Nrsg 0029 Assoc Prof: T, Sp 11 in SON
0022 Professor Clinical Nrsg 0027 Professor: T, Sp 10 in SON
0023 Assoc Lecturer 0009 or 0044 or 0045 or 0122 Instruct: T, R, S or Instruct: T, S or Instruct: T or Instruct: non-credit 1 in AS&E
0051 Executive Professor, Simon Sch 0010 or 0044 Sr. Instruct: T, S or Instruct: T, S 6 in Simon
0054 Visiting Research Professor 0038 or 0064 (+ Faculty Type = Visitor) Professor: R, S or Distinguished Researcher: R 27 in AS&E
0056 Visiting Research Assoc Prof 0040 or 0065 (+ Faculty Type = Visitor) Assoc Prof: R, S or Expert Researcher: R 5 in AS&E
0058 Visiting Research Asst Prof 0042 or 0062 (+ Faculty Type = Visitor) Asst Prof: R, S or Advanced Researcher: R 2 in AS&E
0066 Visiting Sr Scientist 0062 (+ Faculty Type = Visitor) Advanced Researcher: R 9 in AS&E and LLE
0067 Visiting Scientist 0063 (+ Faculty Type = Visitor) Intermediate Researcher: R 42 in AS&E
0069 Visiting Research Assoc 0062, 0063, 0064, 0065 or 0121 (+ Faculty Type = Visitor) (Select level) Researcher: R 8 in AS&E and SON
0112 Asst Professor (Research) 0042 Asst Prof: R, S 2 in AS&E
0113 Assoc Professor (Research) 0040 Assoc Prof: R, S 2 in AS&E
0114 Professor (Research) 0038 Professor: R, S 14 in AS&E
0117 Professor-Pend Approval 0001 Professor: TE, T, R, S 3 in SMD
0118 Assoc Professor-Pend Approval 0003 Assoc Professor: TE, T, R, S 1 in SMD
1040 Sr. Executive Associate Dean N/A N/A last used 2001
0020 Professorial Lecturer, Sim Sch N/A N/A last used 2004
0025 Asst Lecturer N/A N/A last used 2008
0028 Clinical Assoc Professor (GFT) N/A N/A last used 2004
0055 Faculty on LTD N/A N/A last used 2006
0119 Instructor-Pend Approval N/A N/A Never used
0017 Per-Session Instructor 0122 Instructor: non-credit 3 in MAG

Download a PDF version of this chart

Return to the top of the page