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Academic Job Codes

The chart below showcases academic job codes that you may need to reference. You can also find a glossary of terms used and reference historical job codes that were used previously but have since been phased out.

If you have questions about these job codes, please contact our office.

 

Current job codes

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Job Code Descriptor Faculty Job Family Tenure eligible Teaching/ Education Research/ Scholarship/ Inst Scholarship Service Specialty Level Max Credential Required
0001 Professor: TE, T, R, S TE, T, R, S Y Teach Research Service None Full
0003 Assoc Prof: TE, T, R, S TE, T, R, S Y Teach Research Service None Associate
0005 Asst Prof: TE, T, R, S TE, T, R, S Y Teach Research Service None Assistant
0120 Clinical Sr Fac: T, Sp, Qual T, Sp, Qual N Teach No research No service Performance/Clinical/Practice Full N
0074 Clinical Fac: T, Sp, Qual T, Sp, Qual N Teach No research No service Performance/Clinical/Practice Associate N
0036 Clinical Sr Assoc: T, Sp, Qual T, Sp, Qual N Teach No research No service Performance/Clinical/Practice Assistant N
0150 Clinical Assoc: T, Sp, Qual T, Sp, Qual N Teach No research No service Performance/Clinical/Practice Specialist N
0145 Clinical Asst: T, Sp, Qual T, Sp, Qual N Teach No research No service Performance/Clinical/Practice Entry N
0027 Professor: T, Sp T, Sp N Teach No research No service Performance/Clinical/Practice Full
0029 Assoc Professor: T, Sp T, Sp N Teach No research No service Performance/Clinical/Practice Associate
0031 Asst Professor: T, Sp T, Sp N Teach No research No service Performance/Clinical/Practice Assistant
0033 Sr Instruct: T, Sp T, Sp N Teach No research No service Performance/Clinical/Practice Specialist
0035 Instruct: T, Sp T, Sp N Teach No research No service Performance/Clinical/Practice Entry level
0070 Profl Sr Fac: T, S, Sp, Qual T, S, Sp, Qual N Teach No research Service Performance/Clinical/Practice Full N
0071 Profl Fac: T, S, Sp, Qual T, S, Sp, Qual N Teach No research Service Performance/Clinical/Practice Associate N
0073 Sr Assoc Profl: T, S, Sp, Qual T, S, Sp, Qual N Teach No research Service Performance/Clinical/Practice Assistant N
0143 Assoc Profl: T, S, Sp, Qual T, S, Sp, Qual N Teach No research Service Performance/Clinical/Practice Specialist N
0144 Asst Profl: T, S, Sp, Qual T, S, Sp, Qual N Teach No research Service Performance/Clinical/Practice Entry N
0046 Professor: T, S, Sp T, S, Sp N Teach No research Service Performance/Clinical/Practice Full
0048 Assoc Prof: T, S, Sp T, S, Sp N Teach No research Service Performance/Clinical/Practice Associate
0060 Asst Prof: T, S, Sp T, S, Sp N Teach No research Service Performance/Clinical/Practice Assistant
0072 Sr Instruct: T, S, Sp T, S, Sp N Teach No research Service Performance/Clinical/Practice Specialist
0080 Instruct: T, S, Sp T, S, Sp N Teach No research Service Performance/Clinical/Practice Entry level
0012 Professor: T, S T, S N Teach No research Service None Full
0111 Assoc Prof: T, S T, S N Teach No research Service None Associate
0110 Asst Prof: T, S T, S N Teach No research Service None Assistant
0010 Sr Instruct: T, S T, S N Teach No research Service None Specialist
0044 Instruct: T, S T, S N Teach No research Service None Entry
0124 Professor: T, R, S T, R, S N Teach Research Service None Full
0125 Assoc Prof: T, R, S T, R, S N Teach Research Service None Associate
0126 Asst Prof: T, R, S T, R, S N Teach Research Service None Assistant
0007 Sr Instruct: T, R, S T, R, S N Teach Research Service None Specialist
0009 Instruct: T, R, S T, R, S N Teach Research Service None Entry level
0132 Distinguished Scholar: T, R, Qual T, R, Qual N Teach Research No service None Full N
0133 Expert Scholar: T, R, Qual T, R, Qual N Teach Research No service None Associate N
0134 Advanced Scholar: T, R, Qual T, R, Qual N Teach Research No service None Assistant N
0135 Intermediate Scholar: T, R, Qual T, R, Qual N Teach Research No service None Specialist N
0136 Active Scholar: T, R, Qual T, R, Qual N Teach Research No service None Entry level N
0047 Professor: T, R T, R N Teach Research No service None Full
0049 Assoc Prof: T, R T, R N Teach Research No service None Associate
0057 Asst Prof: T, R T, R N Teach Research No service None Assistant
0059 Sr Instruct: T, R T, R N Teach Research No service None Specialist
0061 Instruct: T, R T, R N Teach Research No service None Entry level
0020 Distinguished Instruct: T, Qual T, Qual N Teach No research No service None Full N
0019 Sr Instruct: T, Qual T, Qual N Teach No research No service None Specialist N
0021 Instruct: T, Qual T, Qual N Teach No research No service None Entry level N
0037 Professor: T T N Teach No research No service None Full
0039 Assoc Prof: T T N Teach No research No service None Associate
0041 Asst Prof: T T N Teach No research No service None Assistant
0043 Sr Instruct: T T N Teach No research No service None Specialist
0045 Instruct: T T N Teach No research No service None Entry level
0038 Professor: R, S R, S N Don't teach Research Service None Full
0040 Assoc Prof: R, S R, S N Don't teach Research Service None Associate
0042 Asst Prof: R, S R, S N Don't teach Research Service None Assistant
0052 Sr Engineer: R, Qual R, Qual N Don't teach Research No service None Full N
0053 Engineer: R, Qual R, Qual N Don't teach Research No service None Specialist N
0064 Distinguished Researcher: R R N Don't teach Research No service None Full
0065 Expert Researcher: R R N Don't teach Research No service None Associate
0062 Advanced Researcher: R R N Don't teach Research No service None Assistant
0063 Intermediate Researcher: R R N Don't teach Research No service None Specialist
0121 Active Researcher: R R N Don't teach Research No service None Entry level
0146 FSAP Limited N Don't teach No research No service None Full
0122 Instructor: non-credit Limited N Teach No research No service None Entry level N
0123 Faculty No Pay Appt Limited N Don't teach No research No service None None
0115 Emeritus Limited N Don't teach No research No service None None
0132 Distinguished Scholar: T, R, Qual N Teach Research No service None Full N
0133 Expert Scholar: T, R, Qual N Teach Research No service None Associate N
0134 Advanced Scholar: T, R, Qual N Teach Research No service None Assistant N
0135 Intermediate Scholar: T, R, Qual N Teach Research No service None Specialist N
0136 Active Scholar: T, R, Qual N Teach Research No service None Entry level N
Job code assumptions and clarifications
  • Specialty activities are mutually exclusive.
  • 100% admin means no other activities.
  • Multiple appointments are necessary to handle additive Administrative appointments.
  • Service only positions do not exist as Academic job codes.
  • Faculty Type (Faculty, Visitor, Adjunct) is covered by a separate field in HRMS and not the job code itself.
  • Tenure awarded will be handled by award date.
  • The maximum credentials are required for all positions unless specified otherwise.
  • The “no responsibilities, no pay” classification is only to be used for active record appointments.

Glossary of terms

Administration

Management of a department, program, school or institute. Examples include dean, director, or chair.

Level

A hierarchical indicator (entry, intermediate, expert, etc.) described by experience, education, skills, duties/tasks, and supervision given/received.

Values are:

  • Entry / instructor
  • Specialist / senior instructor
  • Assistant professor
  • Associate professor
  • Full professor
Maximum Credential Required

An indicator that a terminal degree is a necessary to differentiate for a position. The default value is yes. Indicator is only activated when degree is not required.

Values are:

  • Yes = used for this job code AND terminal degree is required.
  • No = used for this job code AND terminal degree is not required. NOTE: When “No” is used, “Qual” (short for “Qualified”) appears in the label.
Research

Activities related to research, scholarship and institutional scholarship

Service

Activities that contributes to a department, school, University, profession, and community. Examples include:

  • Committee work
  • Recruitment activities
  • Outreach
  • Journal work
  • Field work
  • Planning a conference
  • Hosting a speaker
Specialty

An indicator that describes a requirement of an academic job beyond teaching, research and service.

Values include:

  • Patient care / clinical: Direct or indirect care activity that has the ability but not the requirement to affect patient outcomes
  • Performance: Solo and ensemble performance instruction or expectation of keeping professional standing / reputation through master classes, performances, etc.
Teaching

Work related to teaching, tutoring, instructing or lecturing in the activity of imparting knowledge

Tenure Eligible

An indicator that the position is or is not eligible for promotion to tenure

Historic job codes

Codes that were previously used by the University but were not translated to our current job codes are detailed below for your reference.


Existing code to be eliminated Existing descriptor Suggested alternative code(s) Suggested alternative descriptor(s) Frequency of use
0006 Assoc Professor (Svc) 0111 Assoc Prof: T, S 3 in SMD
0008 Asst Professor (Svc) 0110 Asst Prof: T, S 4 in SMD
0014 Instructor Clinical Nrsg 0035 Instruct: T, Sp 66 in SON
0016 Asst Professor Clinical Nrsg 0031 Asst Prof: T, Sp 73 in SON
0018 Assoc Professor Clinical Nrsg 0029 Assoc Prof: T, Sp 11 in SON
0022 Professor Clinical Nrsg 0027 Professor: T, Sp 10 in SON
0023 Assoc Lecturer 0009 or 0044 or 0045 or 0122 Instruct: T, R, S or Instruct: T, S or Instruct: T or Instruct: non-credit 1 in AS&E
0051 Executive Professor, Simon Sch 0010 or 0044 Sr. Instruct: T, S or Instruct: T, S 6 in Simon
0054 Visiting Research Professor 0038 or 0064 (+ Faculty Type = Visitor) Professor: R, S or Distinguished Researcher: R 27 in AS&E
0056 Visiting Research Assoc Prof 0040 or 0065 (+ Faculty Type = Visitor) Assoc Prof: R, S or Expert Researcher: R 5 in AS&E
0058 Visiting Research Asst Prof 0042 or 0062 (+ Faculty Type = Visitor) Asst Prof: R, S or Advanced Researcher: R 2 in AS&E
0066 Visiting Sr Scientist 0062 (+ Faculty Type = Visitor) Advanced Researcher: R 9 in AS&E and LLE
0067 Visiting Scientist 0063 (+ Faculty Type = Visitor) Intermediate Researcher: R 42 in AS&E
0069 Visiting Research Assoc 0062, 0063, 0064, 0065 or 0121 (+ Faculty Type = Visitor) (Select level) Researcher: R 8 in AS&E and SON
0112 Asst Professor (Research) 0042 Asst Prof: R, S 2 in AS&E
0113 Assoc Professor (Research) 0040 Assoc Prof: R, S 2 in AS&E
0114 Professor (Research) 0038 Professor: R, S 14 in AS&E
0117 Professor-Pend Approval 0001 Professor: TE, T, R, S 3 in SMD
0118 Assoc Professor-Pend Approval 0003 Assoc Professor: TE, T, R, S 1 in SMD
1040 Sr. Executive Associate Dean N/A N/A last used 2001
0020 Professorial Lecturer, Sim Sch N/A N/A last used 2004
0025 Asst Lecturer N/A N/A last used 2008
0028 Clinical Assoc Professor (GFT) N/A N/A last used 2004
0055 Faculty on LTD N/A N/A last used 2006
0119 Instructor-Pend Approval N/A N/A Never used
0017 Per-Session Instructor 0122 Instructor: non-credit 3 in MAG

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