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UR Faculty

Our comprehensive Faculty Information System

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The University has an organization-wide Faculty Information System (FIS), called UR Faculty. This tool streamlines workflows, improves data quality, and ensures consistency across our schools and units. This also benefits the University by improving operational efficiencies, and allowing for greater transparency and policy compliance.

Explore this page to learn more about what this tool can do and how you can use it in your workflows.

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UR Faculty Changes Due to myURHR Go-Live

Faculty Search Administrators and Committee Managers: With the launch of myURHR, the way you’ve been using UR Faculty is changing. UR Faculty is integrated with myURHR, so there will be some points of interaction between the two systems.

The specific instructions you need to know will be incorporated into the UR Faculty user guide, but here is a summary of what’s changing:

  • Position creation starts in myURHR
  • Position is sent from myURHR to UR Faculty via integration
  • Instead of creating a position in UR Faculty, locate already created position
  • Instead of using a 500 form, hire is sent from UR Faculty to myURHR via integration
  • Send a hire to myURHR by setting application status to “send to myURHR” (and indicating if it’s a new hire, rehire, or add job scenario in the notes section of the applicant’s profile)

Guiding principles for the project

Reducing complexity

We will improve data quality, reduce complexity, and eliminate manual processes through system retirements and automation.

The FIS is the single, trusted, unified, authoritative source of faculty information. As a result of this program, we have retired the use of school-based FIS systems and the use of excel sheets for data tracking, and seamlessly integrated data exchanges between core systems.

Creating policies and business practices

We will create and adapt faculty affairs business practices and faculty data governance policies to make an effective solution.

As a result of this program, we know and understand there needed to be a change to certain policies and business practices. During the implementation, we examined our faculty affairs business practices and faculty data governance policies and initiated or modified them to maximize the effectiveness of the solution.

Adopting common business practices

We will adopt common faculty affairs business practices across the institution.

As a result of this program, we adopted common business practices across the institution wherever possible to support high data quality, efficient business processes, and a consistent FIS experience.

Minimizing configuration variables

We will minimize configuration variances between academic units to the extent allowed by the governing documents.

Leveraging system driven fields and configuration supports consistency, security, and ease of maintenance. It reduces impact of support demand for system updates. Variance requests beyond those noted in the various faculty handbooks of the academic units will be sent to the Project Delivery Leadership group for review and approval.

Leveraging Interfolio functionality

We will leverage Interfolio delivered functionality where possible.

We configured the FIS to leverage Interfolio processes and capabilities. This supports increased optimization throughout the institution. The FIS provides security for data and empower access to needed data.

Embracing community engagement and change

We will engage our community, embrace change, and make thoughtful, timely decisions.

Implementing an FIS program caused a great deal of change to current practices. While this can be challenging, we engaged our community with an aim to collaborate, embrace and champion this change in an effort to support advancing systems and process for the University. To that end, we supported timely decision making by Program Sponsors and Leadership.

UR Faculty functionality and capabilities


Faculty Search

Recruiting module


Faculty Appointments and Activities

Faculty appointments database and activity reporting tools


Appointment Management

Faculty appointment forecasts


Review, Promotion & Tenure

Workflow module


Data Search

Ongoing service to pull faculty activity from external data sources

Who uses UR Faculty?

There are two main groups of people who use the UR Faculty tool:

  • Administrators that deal with faculty data
  • Faculty usage for specific activities or committees

If you are interested in finding out if the search you are participating in is using UR Faculty, please contact the FAO in your deans office directly.

UR Faculty vs. myURHR

UR Faculty is integrated with the myURHR system. Important distinctions between these data sets are outlined below.

  • UR Faculty is the authoritative source for faculty data, such as recruiting, appointment, promotion, and activity data.
  • myURHR is the authoritative source for employee data, such as name, home address, and demographic information. myURHR is also the authoritative source for compensation and benefits.

Project team

This initiative has oversight from key executive sponsors and has a dedicated project delivery team to help with the implementation and transition.

Executive Sponsors
  • David Figlio: Provost
  • Kevin McFarland: Vice Provost for Faculty Affairs
  • Julie Myers: VP of Information Technology & CIO
  • Nicole Sampson: Interim Provost
  • Tony Green: Executive Vice Provost for Academic Finance and Planning
Project Delivery Leadership
  • Faculty Affairs Officers Representatives: Serving as representatives of the Deans
    • Kelly Bates, Kathleen Lowe and Kelly Harris: School of Arts & Sciences
    • Emily Prinzi: Hajim School of Engineering
    • Cody Norling: Eastman School of Music
    • Mariela Castillo: Simon Business School
    • Tammy Michielsen, Lori McBride and Kimberly Braithwaite: School of Medicine and Dentistry
    • John Eaves and Tracy Korts: School of Nursing
    • Jessica Moriarty: Warner School of Education
    • David VanWey: Laboratory for Laser Energetics
  • Courtney Jones: Faculty Senate Representative and Medical Center Representative
  • Tiffany Lankes: Interim Chief of Staff
  • Margaret Graham: Assistant Vice Provost for Academic Affairs
  • Charles DeSouza: Director of Academic Information Systems
  • Jessy Quadery: Faculty Information System Manager
  • Michael MacDuff: University IT Sr. Project Manager
  • Amanda Sharpe: Faculty Affairs Manager

User guides and training

More training and information is available by request at urfacultyhelp@rochester.edu.

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Contact us to learn more

If you have questions or have feedback on your experiences in UR Faculty, please email urfacultyhelp@rochester.edu.

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