Faculty Search
Recruiting module
UR Faculty
Our new comprehensive Faculty Information System
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The University is getting a new organization-wide Faculty Information System (FIS), called UR Faculty. This tool will streamline workflows, improve data quality, and ensure consistency across our schools and units.
UR Faculty modules will be phasing in by capabilities, school schedules, and in alignment with the myURHR program. Reference project timeline details for more information. This page will be updated with announcements, important details, and training materials ahead of launch.
Explore this page to learn more about what this tool can do, how it will impact you, and what you can do to prepare for the transition.
Background and overview
Currently, the University doesn’t have a comprehensive Faculty Information System (FIS). Our schools and units use a variety of processes and platforms to handle faculty data. This lack of coherence makes it difficult to create, maintain, and use faculty data.
An organization-wide FIS will benefit the University by improving operational efficiencies, and allowing for greater transparency and policy compliance.
Our new FIS will be called UR Faculty. It is being purchased from Interfolio. Our project team is diligently leading this project with key guiding principles at the forefront of the work to ensure a positive transition for everyone.
Guiding principles for the project
We will improve data quality, reduce complexity, and eliminate manual processes through system retirements and automation.
The FIS will be the single, trusted, unified, authoritative source of faculty information. As a result of this program, we will retire the use of school-based FIS systems and the use of excel sheets for data tracking, and seamlessly integrate data exchanges between core systems.
We will create and adapt faculty affairs business practices and faculty data governance policies to make an effective solution.
As a result of this program, we know and understand there will need to be a change to certain policies and business practices. During the implementation, we will examine our faculty affairs business practices and faculty data governance policies and initiate or modify them to maximize the effectiveness of the solution.
We will adopt common faculty affairs business practices across the institution.
As a result of this program, we will need to adopt common business practices across the institution wherever possible to support high data quality, efficient business processes, and a consistent FIS experience.
We will minimize configuration variances between academic units to the extent allowed by the governing documents.
Leveraging system driven fields and configuration will support consistency, security, and ease of maintenance. It will reduce impact of support demand for system updates. Variance requests beyond those noted in the various faculty handbooks of the academic units will be sent to the Project Delivery Leadership group for review and approval.
We will leverage Interfolio delivered functionality where possible.
We will configure the FIS to leverage Interfolio processes and capabilities. This will support increased optimization throughout the institution. The new FIS will provide security for data and empower access to needed data.
We will engage our community, embrace change, and make thoughtful, timely decisions.
Implementing an FIS program will cause a great deal of change to current practices. While this can be challenging, we will engage our community and collaborate, embrace and champion this change in an effort to support advancing systems and process for the University. To that end, we will support timely decision making by Program Sponsors and Leadership.
Tool functionality and capabilities
The UR Faculty system will have the following capabilities, which will be integrated into the system over time.
Faculty Activity Data
Faculty activity database and reporting tools
Appointment Management
Faculty appointment data module
Review, Promotion & Tenure
Workflow module
Data Search
Ongoing service to pull faculty activity from external data sources
Who will use the new system?
There are two main groups of people who will use the new UR Faculty tool:
- Administrators that deal with faculty data
- Faculty usage for specific activities or committees
If you are interested in finding out if the search you are participating in is using UR Faculty, please contact the FAO in your deans office directly.
UR Faculty vs. myURHR
UR Faculty will be integrated with the new myURHR system. Important distinctions between these data sets are outlined below.
- UR Faculty will be the authoritative source for faculty data, such as recruiting, appointment, promotion, and activity data.
- myURHR will be the authoritative source for employee data, such as name, home address, and demographic information. myURHR will also be the authoritative source for compensation and benefits.
Project timeline
Planning for the UR Faculty project initially kicked off in October 2022, and work continues to ensure a smooth transition.
The Faculty Search module will be used for recruiting faculty at all levels across the University. We will be conducting a few searches on a pilot basis in the Summer of 2023, and anticipate moving all faculty recruiting to UR Faculty in the Fall of 2023.
Faculty Appointments are currently being configured in the Faculty Activity Data module, and we are aligning management of faculty appointment in myURHR. The target is to have this module up and running for administrative staff to use by Summer 2024 so that it can be in place to accommodate data exchanges with myURHR at their go live.
This website will be updated with more details about the launch of these modules, as well as the additional UR Faculty functionalities.
Project team
This initiative has oversight from key executive sponsors, and has a dedicated project delivery team to help with the implementation and transition.
- David Figlio: Provost
- Kevin McFarland: Interim Vice Provost of Academic Affairs
- Julie Myers: VP of Information Technology & CIO
- Faculty Affairs Officers Representatives: Serving as representatives of the Deans
- TBD: Arts, Sciences & Engineering
- Amanda Sharpe: Eastman School of Music
- Mariela Castillo and Katelyn Williams: Simon Business School
- Tammy Michielsen, Lori McBride and Kimberly Braithwaite: School of Medicine and Dentistry
- John Eaves: School of Nursing
- Jessica Moriarty: Warner School of Education
- David VanWey: Laboratory for Laser Energetics
- Courtney Jones: Faculty Senate Representative and Medical Center Representative
- Gigi DeMita-Benway: Executive Director of Provost Operations
- Margaret Graham: Assistant Vice Provost for Academic Affairs
- Charles DeSouza: Director of Academic Information Systems
- Jessy Quadery: Faculty Information Manager
- Michael MacDuff: University IT Sr. Project Manager
Training and support materials
More training and information is available by request at urfacultyhelp@rochester.edu.
reach out
Contact us to learn more
If you have questions or have feedback on your experiences in UR Faculty, please email urfacultyhelp@rochester.edu.