University Leave of Absence and University Withdrawal
When a student needs to separate from the University, there are two options available: a University leave of absence or a University withdrawal. Definitions of these options, impacts, and steps to be taken are outlined below. The most important step is to work with your academic advisor, program coordinator, program administrator or school registrar to understand the path forward.
Please be sure to review the policy (pdf) for more detailed information.
Separation Options
University Leave of Absence – A University Leave of Absence is a temporary separation from the University initiated by the student. There are two types of leaves – planned or immediate. A University Leave of Absence may not exceed three (3) consecutive semesters, including summer. After three (3) consecutive semesters, including the summer semester, of Leave of Absence, any student who has not returned to the University will be subject to a University Withdrawal. For further details, please see the policy (pdf).
University Withdrawal – A University Withdrawal signifies a permanent separation from the University. As a result, the student will no longer be enrolled in any coursework at the University. Any student who plans to leave the University on a permanent basis must formally withdraw. For further details, please see the policy (pdf).
Potential Impacts of a Separation
Prior to making the decision to take time away from the University, a student must contact all pertinent offices to discuss and understand the impacts of the decision to separate:
- Financial Aid Office
- Office of the Bursar
- International Services Office
- University Health Services
- Student Employment Office
- Office of Residential Life and Housing Services
- Dining Services
Requesting a University Leave of Absence or University Withdrawal
Once a student has decided a separation is the appropriate step and has reviewed the impacts of this decision, they may begin the process of officially requesting a University leave of absence or University withdrawal.
- Meet with your academic advisor, program coordinator, program administrator or school registrar to review the best path forward.
- Complete the form with your academic advisor, program coordinator, program administrator or school registrar.
- Completion of the form is considered official notification to the University. Any communication prior to the form being completed is deemed as unofficial and inquiry phase of the process.
- Academic advisor, program coordinator, program administrator or school registrar will submit completed form to the Office of University Registrar.
- Once processed in the student information system, notifications will be sent to auxiliary offices from the Office of University Registrar.
Paths to Return to the University
When a student takes a leave or withdraws and would like to return to the University, there are steps that must be taken.
Please note, a University Leave of Absence may not exceed three (3) consecutive semesters, including summer. After three (3) consecutive semesters, including the summer semester, of Leave of Absence, any student who has not returned to the University will be subject to a University Withdrawal.
Return from Leave of Absence – When a student is ready to return to the University, they must request a return from a University Leave of Absence through their academic advisor, program coordinator, program administrator or school registrar to complete a Return from University Leave of Absence form.
Students should contact auxiliary offices (i.e. ISO, UHS, Housing, Dining, etc.) when planning for the return. Before a student is able to complete registration, they must also resolve any holds on the student record.
The Return from University Leave of Absence form should be received by March 1 for the fall semester or October 1 for the spring semester.
Readmission – Return from a University Withdrawal. Forms, guidance, and information forthcoming.