Part-time Student Status
Part-time students register for fewer than 12 credit hours, and are assessed tuition at one-sixteenth of the standard tuition charge for each credit. Some students are admitted as part-time students, and others change their classification to part-time for one or more semesters during their enrollment. The classification “MT” is given to matriculated part-time students who have accumulated fewer than 96 credit hours; “CA” status describes matriculated students who have earned 96 or more credit hours. Students changing from full-time to part-time, or vice versa, complete the form called “Classification Changes Affecting Tuition” prior to the beginning of classes in the Center for Advising Services (or Hajim School’s Dean’s Office). (See below for what to do with seniors.) A student who changes his or her status to part-time after the first day of classes will receive an adjustment of tuition and other charges according to the College’s tuition refund policy.
Students wanting to declare part-time status for medical reasons complete a Medical Information Request form in Advising Services, which is forwarded to UHS for their review and recommendation. Students who are granted part-time status for medical reasons may receive a pro-rated tuition refund. Students who declare part-time status for mental health reasons are normally expected to be part-time a full year. The University Health Service will not evaluate a student who went part-time for mental health reasons in order to clear them for a return to full-time status until at least six to nine months have passed since the student went part-time.
Students whose circumstances seem to be extenuating, although not medical, may write to the Dean to explain the circumstances and ask for an exception to the published refund policy. The Dean will review the case and decide if he is able to permit a pro-rate of tuition charges.
Students receiving financial aid are advised to check with the Financial Aid Office before changing their status to see if their aid will be affected. Only students enrolled in at least 12 credits may receive University grants and scholarships. Students with loans need to be registered for at least six credits in order to defer payment of loans. (See Financial Aid) Normally, on-campus housing is not available to part-time students. Students who are part-time for only one semester are eligible to participate in the UHS health plan, but are encouraged to contact UHS to clarify their coverage.Undergraduate students in The College must maintain full-time status in order to be eligible for institutional grants and scholarships. If a student is permitted to officially drop to part-time status mid-semester (e.g. the student will pay tuition per credit hour for the remainder of the semester), then any institutional grants and scholarships a student is receiving will be pro-rated for the portion of the semester that the student paid full-time tuition. No grants or scholarships will be provided for the portion of the semester that the student is paying part-time tuition.
All normal academic regulations apply to part-time students. For instance, they are expected to declare their majors during the semester in which they will have earned 64 credit hours. Part-time students wishing to declare inactive status pay the usual fee.
Seniors who plan to register for a part-time course load but still graduate with their class do not change their status as noted above. They write a letter to the Dean instead, stating how many credits they plan to take, that they would like to pay on a per-credit basis, and whether or not they plan to live on campus. Students should check with the Financial Aid Office, if relevant, to determine how their aid will be affected. Seniors paying tuition on a per-credit basis are permitted to remain in the residence halls. Seniors who register on a part-time basis are still subject to the eight-semester tuition regulation. (See Acceleration)