Transcripts
A. Release of Advising Records and Transcripts
Advising records are issued annually, after the Spring semester, for use in all academic offices of the University. These records are different from the official transcript issued to outside parties; the College office cannot make copies of either document for the student, but may allow the student to inspect his or her advising record. Upon written request or electronically, a student may obtain a copy of his or her official transcript at the Registrar’s Office.
One copy of the advising record received by the College’s Office of Academic Records is filed in the student’s folder. Only the most recent copies of the grade reports and advising record are retained in the student file. Another copy is sent to the major department(s), or faculty adviser.
B.Information Included in the Advising Record
The advising record is an accurate depiction of the student’s academic history. Courses dropped after the four-week drop/delete deadline appear with the grade of “W” and the week in which the course was dropped. “Incomplete” grades appear; the final grade is noted next to the “I”. The intended major appears only on the advising record.
C.Information Included on the Transcript
Courses that students drop after the fourth week appear with the grade of “W” but without the week in which the course was dropped.
Courses graded “I” or “N” (no grade) are listed on the transcript. Students may make appropriate arrangements with their instructors for completion of their courses (see “Incompletes”). Once a final grade has been submitted (“A” through “E”), the final grade—without any “I” notation—appears on the transcript.
All courses that are repeated for a grade, and the grades, are listed on the transcript, along with a symbol designating that the course has been repeated and that only the second grade (and associated credit, if any) is factored into the grade point average.
The major appears on the transcript once the student has been officially accepted.
D.Information Included on both the Advising Record and the Transcript
Transfer credit and Advanced Placement credit are noted on both records.
The student’s method of completing the Rochester Curriculum is printed on both records as follows:
Each area is printed: Humanities, Social Sciences, Natural Sciences.
Each major and minor is printed in the relevant area.
If neither a major nor a minor has been declared in an area, the Cluster title and sponsoring department appears.
Example:
THE COLLEGE-ROCHESTER CURRICULUM
- HUMANITIES:
- Cluster in PHILOSOPHY: PHILOSOPHY AND LAW
- SOCIAL SCIENCES:
- **MAJOR**: POLITICAL SCIENCE
- **MAJOR**: ECONOMICS
- MINOR: LEGAL STUDIES
- SCIENCE/ENGINEERING:
- Cluster in INTERDISCIPLINARY PROGRAM: GENERAL SCIENCE
