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Advising Handbook

Transfer Credit

Note that a Transfer Credit Manual containing detailed procedures and information is available in the College Center for Advising Services (CCAS). 

Before taking courses at another school, students should follow the instructions outlined below to ensure that courses will transfer to the College:

  1. Pick up or view online the school’s course catalog or summer bulletin.
  2. Pick up a Course Approval Form from the Academic Services Counter outside Lattimore 312.
  3. Pick out the courses:
    1. Courses that have similar content to courses offered by the University of Rochester will typically transfer.
    2. Students cannot earn credit for a similar course they’ve already successfully completed.
    3. Transfer credit can be awarded for online courses assuming the course content is similar to courses offered at the University of Rochester. Some departments have policies regarding online courses that will apply to majors and minors.
    4. Courses for a major or minor must be approved by the authorized faculty member in the appropriate department.
  4. List the courses on the Course Approval Form with the attached course descriptions, and seek approval as follows:
    1. Elective courses can usually be approved by any advisor in CCAS or the Hajim School’s Dean’s Office—in the case of an ambiguous description, or when a department has requested it, the advisor may refer the student to a department for approval.
    2. Normally, only courses taken at the University of Rochester can be used to fulfill cluster requirements. However, courses completed on a study abroad program may, with department approval, be used in a cluster. Students should submit a Proposal for Exception to Departmental Cluster, signed by the authorized person in the department, to CCAS in Lattimore 312.
    3. Courses for the major or minor must be approved by the authorized faculty member in the appropriate department.
    4. Students planning to study abroad should discuss their course plans with an advisor in the Center for Education Abroad. Most elective courses can be approved by an advisor in education abroad. The procedure for earning credit for courses for a major, minor, or cluster is the same as normal transfer courses.
    5. Courses to be used toward a certificate first require approval as noted above and may require additional approvals based on the certificate:
      1. Actuarial studies and mathematical modeling: Request the written approval of the chair of their Certificate Committee and return the Course Approval Form to the attention of the Multidisciplinary Studies Center.
      2. Polish and central European studies: Request the written approval of their PCE advisor and likewise return the form to the Multidisciplinary Studies Center.
    6. Credit is not given for CLEP exams.
  5. Submit the approved Course Approval Form to Lattimore 312.
  6. Upon completion of the course(s), ask the registrar at the other school to send an official transcript to CCAS at ccasrec@ur.rochester.edu or mail to: 

    College Center for Advising Services
    Lattimore 312
    PO Box 270402
    University of Rochester
    Rochester, NY 14627-0402

Summer Courses

Students do not need any approvals for summer courses taken at the University of Rochester. Summer courses taken at other schools follow normal transfer credit rules.

Transfer Credit Maximums

A maximum of 64 credit hours is transferable to the University of Rochester degree from two-year schools. Other than the maximum of 64 credits that can be transferred from a two-year school, there is no specified limit to the amount of credit that can be earned through online courses.

First-year students who defer their enrollment are permitted to transfer a maximum of eight credits from another college or university.

Grades

Approved courses that are completed with a grade of C or better will transfer. 

Grades given by other schools do not transfer and will not affect the GPA. Transfer course grades cannot replace grades earned at the University of Rochester.

Credit Hours Transferred

A Transfer Credit Evaluation will be emailed to the student. The number of transfer credit hours to be granted is determined by comparison of total hours required for graduation.

For example, a student who had earned 15 credits at a school requiring 120 credits for the degree would be awarded 16 credits here, based on our degree requirement of 128 hours.

College Courses in High School

Courses taken while a student was in high school which were sponsored by a college but were taught in the high school are not approved for transfer credit. However, students enrolled in college coursework on a college campus are eligible to receive transfer credit assuming the courses are completed with a grade of C or better and are approved.

Students who believe their situations warrant an exception should always speak with a CCAS advisor. A special petition form is available for coursework taught in high school. It requires a comprehensive letter of support from the appropriate faculty member. The final decision then is made by the dean of the College.

Students who have taken credit-bearing courses at the University of Rochester while in high school, through the Taste of College program or otherwise, should be aware of the following:

  • Grades for these courses will be factored into the cumulative grade point average and credit will count toward undergraduate degree requirements.
  • Students have the option of requesting that these courses be treated as if they were transfer courses, in which case the grade will be removed from the average and credit will be counted toward degree requirements as long as the grade was a “C” or better. Petitions should be submitted to CCAS.

Academic Records

Transcripts and score reports from other institutions that are kept in the student’s academic file in the Office of Records are the property of the University of Rochester and, as such, are covered under federal policy. A student has the right to view the documents in his or her file. However, per College policy, the College is not required to provide (or allow the making of) copies of these documents.

Transcripts submitted to the University of Rochester for admission or credit transfer become the property of the University of Rochester and cannot be returned to the student or forwarded to other institutions.

Master’s Degrees at Rochester (Transfer Credit Policy)

See the master's degree at Rochester page for information on applying credits to a master’s degree.