Introduction | Specific Types of Disabilities | Documentation Requirements | How is Documentation Reviewed? | Requests for Further Review | Letter to Faculty Form | Typical Accommodation Requests | Confidentiality | Campus Resources | Other Local Disability Resource Coordinators | Disabilities and the Law | The University of Rochester’s Policy
Supporting Documentation Guidelines
Upon disclosing the existence of a disability, students may be asked to forward supporting documentation to the local access coordinator. Supporting documentation must be submitted on a letterhead that is dated, typed and signed, and be provided by a qualified physician, psychologist, audiologist, speech pathologist, rehabilitation counselor, physical therapist, occupational therapist, or other health care provider. Supporting documentation should not be provided by a family member. The diagnostic report should, where appropriate, include:
- History of onset of the diagnosis
- The methodologies used to determine the diagnosis
- The diagnostic statement
- A description of the current functional limitations of the disabling condition as they relate to the major life activity impacted by the diagnosis
- The suggested accommodations
The supporting documentation should include specific recommendations for reasonable accommodations with a detailed explanation or rationale as to why each accommodation is recommended with reference to the specific functional limitations of the individual in an educational setting. The University often will provide the specific accommodations requested, but may not be legally required to do so if there is another effective accommodation available.
If the supporting documentation is not adequate or does not reflect the individual’s current level of function, the University may request that a student provide additional documentation to further support specific test results or clinical observations.
The cost of obtaining professional documentation is borne by the student. If the initial supporting documentation provided by the student is not sufficient to establish the need for reasonable accommodations, the University has the discretion of requesting supplemental documentation. The cost of obtaining the supplemental documentation is also borne by the student.