Disability Accommodations Defined
Extended-time testing in a reduced-distraction location separate from the classroom and notes service are the most frequently used accommodations afforded to qualified undergraduates in the College.
Accommodating Extended Time Exams
Instructors are encouraged to administer their student's extended time exams within their department when space and staff are available. Focusing proctoring arrangements initially at the departmental level allows you to have greater control over the test-taking process. The suggested below are intended to help you with the practical aspects of proctoring arrangements:
- When communicating with your students about their accommodations, please contact students individually or via a group bcc email in order to protect their confidentiality.
- If you will be hosting accommodated exams in a separate room, please ask students to meet there rather than have the students leave as a group at the start of the exam so that privacy is maintained.
- Keep environmental distractions in mind when choosing a room for your students to take their exams.
- Provide supervision by those who will be able to contact you or a TA during the exam if questions come up.
- Although we remind students to request that letters be sent to their faculty at the start of every semester, sometimes students, for whatever reason, haven't done so. If students contact you and request extended time or other exam modifications, and you have not received a letter from our office, we would be happy to confirm whether or not they have been approved to receive accommodations.
Test Accommodation System (TAS)
- When instructors are unable to host their own exams, students are directed to use TAS to make accommodated exam requests.
- TAS is an online system for available to faculty, staff and students 24/7.
- Student’s online requests must be made at least 7 days prior to the exam date.
- Instructors receive an email notification 6 days prior to the exam date that includes a link to TAS to verify the conditions of the exam administration at CETL.
- Arrangements for exam delivery, and the approval of auxiliary aids are also verified through TAS.
- Students take their exam under the supervision of CETL proctors in 1-160B Dewey Hall or another classroom.
- Instructors may request that students testing outside of standard hours sign an CETL academic integrity agreement.
- Download the TAS Brochure.
Note Taking System (NTS)
- Students with note taking services are held to the same attendance expectations as any other student. However, the provision of notes may be an approved accommodation based on the specific nature of the disability.
- CETL hires student note takers that are registered in the same class as the student with a disability. They are trained in best practices, procedures and confidentiality, and are required to deliver class notes to CETL within 24 hours of the class having taken place.
- Occasionally, CETL may contact an instructor asking for assistance identifying a student note taker. Typically instructors post the job opportunity on their blackboard or make a class announcement to apply at CETL jobs.
Livescribe pen and audio recordings
- Students may have audio recording of lectures as an approved accommodation. The Livescribe Pen is an example of personal assistive technology that captures both written notes and audio. These pens are available for purchase at most large retailers, and as they gain popularity may be in use in your classrooms without your knowledge. However, students registered with CETL using the Livescribe Pen are required to complete a recording agreement to safeguard academic integrity.
Computer use/Alpha Smart
- Students may have approved accommodations for word processing during exams with essay components. CETL takes steps to maintain academic honesty, and prohibits access to the Internet. Our testing room is equipped with computers without Internet access, and proctors print your student's work at the conclusion of the exam period. AlphaSmarts are mobile word processing units that also have no access to the Internet, and proctors print out your student's work at the conclusion of the exam period. Spell check can be turned on or off both computers and AlphaSmart devices as it relates with the student's ADA accommodations.
- When supported by the student’s disability documentation, extensions for assignments may be negotiated between student and instructor as needed. Flexibility on the part of the instructor may be required when considering deadlines and attendance when disability-related issues of an episodic nature are beyond the student’s control.
- Instructors are welcome to consult with CETL's access coordinators if they are uncertain about how to figure out appropriate extension times.
- Selecting textbooks, readings, and preparing classroom materials well in advance of the semester’s start help CETL ensure that these items are available in accessible formats, such as PDF or word documents that can be used with screen reading software. Selecting a textbook that is available in a wide range of formats and videos with captioning benefit all students, not just students with a disability. You may be contacted by an access coordinator if a student requiring this accommodation is enrolled in your class.