University Leave of Absence or University Withdrawal
There are several reasons why a student may take time away from the University of Rochester. While it can take many forms, it is important to note that all time away will fall under specific leave categories. Definitions of these options, impacts, and steps to be taken are outlined on the Office of the University Registrar University Leave of Absence and University Withdrawal page.
The decision to take time away can be made before the start of a new semester or once a semester is underway. Since the reasons for requesting time away can have important implications for academic planning, including financial aid, students are encouraged to discuss their options with their College Advisor and consult with their financial aid counselor before making a final decision.
Please be sure to review the University Leave of Absence and University Withdrawal policy (pdf) for more detailed information.
Information regarding tuition and fees, billing dates, and payment options can be found on the Bursar’s payments and refunds page.
Detailed information about student financial aid can be found on the Financial Aid Office’s website.
Coursework and Transfer Credit
Students with incomplete coursework on their academic record are eligible to complete this coursework while on a leave of absence as long as they have the permission of the instructor. Students who wish to enroll in courses at another college or university while they are on leave are strongly encouraged to consult with an advisor in CCAS and should also review the policies regarding transfer credit and the College's enrollment policy.
Returning from Leave of Absence
The Return from University Leave of Absence form should be received by March 1 for the fall semester or October 1 for the spring semester.Once a student has been reactivated for the following semester, s/he should contact residential life to request a housing application and related information about the application and assignments process. Residential life must have a copy of the official change of status in order to provide housing information.
Students cannot be reactivated if any monies are owed to the University.
International students should review the international students returning from leave page for information about returning to campus after a leave of absence.
Financial Aid
Financial aid recipients are responsible for filing their aid forms in a timely manner and should consult with their financial aid counselor prior to beginning the Return from Leave of Absence process.
Students who take a leave of absence will likely be reclassified to a new class year when they return. Credit for courses taken while on leave of absence must receive approval by the College and, if used to fulfill major or minor requirements, by the appropriate academic department as well. Grades of “C” or better must be earned.
Course approval forms obtained by the student prior to return and submitted to CCAS will be filed in the student’s academic file. Students should read the College’s enrollment policy for more information.
Contact
Students with questions about leave of absence may see an advisor in CCAS or email ASEchangeofstatus@rochester.edu.