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Policies & Forms

Forms and Documents

Expansion Proposal

Complete the Expectations for Excellence Proposal for Expansion as part of your expansion proposal. The policy for starting a new organization can be found in the Fraternity and Sorority Policy PDF.

Leadership Transitions Checklist

In conjunction with the Rochester Center for Community Leadership, Fraternity and Sorority Affairs has a leadership transitions checklist for the leadership boards of all fraternities and sororities.

New Member Educators Manual

The New Member Educators Manual PDF was created during the 2012–13 academic year to provide information and resources for the new member education process at all chapters.

Fraternity and Sorority Gift Accounts

Every fraternity and sorority at the University of Rochester has an IRS Regulation 526 Gift Account through which individuals can make charitable contributions to a particular fraternity/sorority or to the community as a whole. See the giving page for more information on how to donate money.

Organizations that wish to use funds from their gift account should complete the Fund Request Form (upon download, open the document with Microsoft Word). See the gift accounts PDF for more information.

Alumni Connections

Alumni involvement is critical to the success of fraternity and sorority life. As such, the Office of Alumni Relations will help fraternities and sororities with outreach to your alumni network. Alumni Relations staff can help you:

  • Communicate with your alumni
  • Invite alumni to campus events
  • Involve alumni as speakers or panelists
  • Host a student organization-alumni event

Read more about the available services on the Alumni Relations section of the Get Connected PDF and fill out a Get Connected Proposal Form.


The Wilson Commons Student Association (WCSA) graphic artist has created a newsletter template for student groups. The newsletter template is an IDML file, so please review the instructions PDF , which describe where on campus to access a computer with InDesign and how to use the software.

FSA Co-Sponsorship Form and Invoice

The FSA Co-Sponsorship Form and Invoice are resources provided for organizations to plan co-sponsored events without running into issues over cost.

The FSA Co-Sponsorship Form outlines the amount of money each participating chapter is responsible for. The president and treasurer of each participating organization are to sign and date the form. The Invoice Form will demonstrate the breakdown of costs for the event.