Office of the Bursar
Billing, Payments, and Refunds
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Learn about how the billing process for both partner and non-partner programs, and understand refund considerations.
Billing and payments
For University-partner programs
If you plan to study abroad in the fall, your fall semester statement will be available online in mid-July. If you plan to study abroad in the spring, your spring semester statement will be posted online in mid-December. You won’t receive a bill in November unless you still owe money from the fall semester. Students in a full-year program will be billed on a semester basis.
Your balance must be paid in-full from the prior semester to register for a study abroad program. If you have a past due balance, you can settle your account with the Bursar’s Office.
Payment considerations
- Billing address: Update your billing address with the Bursar’s Office before you leave, and again when you return, if the billing address changes.
- Billing contact: If someone other than you will be handling your financial affairs while you’re abroad, share the information on this page with that individual.
- Endorsements: Contact the Bursar’s Office before you leave if you’re receiving an outside scholarship or alternative loan that requires your endorsement. We’ll make arrangements with you to have the check(s) signed so that you will be credited with the funds
- Payments and cancellations: Be aware that your study abroad registration might be canceled if:
- Your payments aren’t up to date and your overdue balance is $5,000 or more
- You submit a check that is returned by the bank
For non-partner programs
For non-partner programs, Rochester will bill you for the study abroad fee $1980 (2023-2024). You’ll be billed directly for the program cost by the college or university that sponsors your program.
Refund considerations
Partner programs
For students participating in a partner-sponsored program, the Bursar’s Office cannot issue a refund until at least ten days before the start of classes at Rochester. If you’re receiving NYS TAP, which is usually certified in October for the fall semester or in March for the spring semester, you won’t receive that portion of your refund until those funds can be credited.
Non-partner programs
If you’re on a non-partner program and have completed a consortium agreement, the Bursar’s Office will need to verify your registration before financial aid can be credited to your account and a refund check issued. Your registration cannot be verified until your program start date so you should plan to have saved a minimum of one month’s expenses before the refund will be available.
To issue your refund check to your study abroad program, you must indicate that you want the funds to go to them on the consortium/contractual agreement. If this section is left blank, the refund will be made payable to you and sent to your billing address.
If your financial aid application is complete and your anticipated aid will cover more than the study abroad charges on your account, the Bursar’s Office may be able to advance funds to cover airfare or other expenses prior to departure. Contact the Bursar’s Office for more information.
Financial aid refund
If you’re expecting to receive a refund of financial aid, you need to contact the Bursar’s Office before you leave to make arrangements to receive this refund.
Withdrawal policy
Refunds for program withdrawal follow Rochester’s standard refund schedule and on recoverable costs. The refund schedule is applied according to the calendar of the education abroad program. If you enroll in a non-partner program no refund is possible for the study abroad fee and you’ll need to talk to your program about any possible refunds.