Skip to main content

College Supplemental Fund Application

Overview

For Programs, Conferences, Competitions, and Events

Students may complete the College Supplemental Fund Application in order to request supplemental funding to attend or participate in academic, professional, or experiential programs.

Funding is available on a rolling basis. Relevant departments may be asked to contribute funding toward the overall need as indicated on the application. Students may request funds as individuals, or on behalf of a group. Only one representative from each group should complete an application.

The College Supplemental Fund Application is not intended to replace existing funding opportunities, such as the funding available from the Student Association Appropriations Committee (SAAC). Groups that would like to request funding from the Student Association are required to complete a separate application through the Campus Community Connection.

Process

  1. Prepare

    Familiarize yourself with the application components by reviewing the sample application.

  2. Discuss

    Meet with your Primary Advisor or Sarah Van Munster in the College Dean's Office to discuss the activity and application as needed.

  3. Submit

    Submit complete College Supplemental Fund Application in Perfect Forms.

  4. Review

    Watch for an email from the College Funding inbox to notify you of departmental contributions.

Frequently Asked Questions

What is supplemental funding?

Supplemental funding refers to financial resources that are provided to a student that are separate from traditional sources of aid, such as financial aid or scholarships. Typically, students will seek supplemental funding to support activities or programming that is outside of their required coursework, such as attending academic conferences, conducting research, or hosting an event.

What is the funding “portal”?

The portal is an online application management tool that is supported by a software called Perfect Forms. The funding portal was launched by the College Dean’s Office in January 2018, and will continue to operate on a pilot basis through the summer and fall 2018 semesters.

What does the portal accomplish?

The portal is part of the College Dean’s Office initiative to streamline the process for undergraduate students to request supplemental funding for academic or co-curricular activities. The portal contains the College Supplemental Fund Application, which all students must complete in order to be considered for supplemental funding. Upon completion, the portal processes the application, and routes this to various College departments to review. This process allows departments to better track funding trends and to further consider the kinds of experiences that undergraduate students are engaging with.

Where can I find the portal?

The portal can be accessed on the College Funding web page.

Who has access to the portal?

Undergraduate students with a UR ID number, and designated departmental staff. Users will be able to access the portal by logging in with a Net ID and password.

Who should complete a supplemental funding application?

This application is available to all undergraduate students and organizations who are in need of supplemental funding beyond what has already been awarded through existing channels, such as SAAC funding or scholarships. Student organizations applying for funding should designate one representative to complete the application on behalf of the organization.

What does the application require?

This application requests personal and academic information about the student(s), as well as details about the activity. Specific components may include:

  • Personal and academic information, such as CMC address, contact information, major, etc.
  • SA affiliation (if applicable)
  • Travel plans (if applicable) *Note: travel to high-risk destinations requires additional approval following the application
  • Activity information, such as dates and logistics, activity description, post-activity plan, intended audience or participants, etc.
  • An itemized budget of all estimated expenses, including existing financial resources (if available)
Which College departments review applications?

Participating departments:

Ain Center for Entrepreneurship
Burgett Intercultural Center
Center for Education Abroad
College Dean’s Office
Gwen M. Greene Career and Internship Center
Interfaith Chapel
The Kearns Center
The Language Center
Office of College Enrollment
Office of Global Engagement
Office of Minority Student Affairs
Office of Undergraduate Research
Office of Residential Life
Rochester Center for Community Leadership
Wilson Commons Student Activities

Does the portal include academic departments in AS&E?

Not at this time. The portal is intended to focus specifically on the College departments for the purposes of the pilot.

What is the recommended timeline for applying?

In general, students should apply for funding 1-2 months in advance of their activity. The portal should be the final step in the funding request process, following decisions from existing sources such as SAAC funds or scholarships.

From the time that students submit an application, there is a two-week window for departments to review applications. Students should also plan for an additional third week of follow up and processing. This timeline is subject to change depending on additional logistics, such as travel plans, registration deadlines, event coordination, disbursement, etc. The disbursement process adheres to the policies outlined by the Accounts Payable and Bursar offices.

Students traveling internationally will also need to build in time to register their travel. For those going to high-risk destinations, it is recommended that students apply for funding at least three-months in advance in order to obtain the necessary approval from the Travel Review Committee. *Note: in accordance with Education Abroad policy, funding awarded through the College Supplemental Fund Application will not be disbursed if travel to a high-risk destination has not been approved.

How much funding am I eligible to receive?

Awards are made at the discretion of each department. Many departments have pre-established award limits. Students are encouraged to reach out to departments for more information about their funding policies.

What kinds of activities are most likely to receive funding?

The activities most likely to receive funding typically include an emphasis on academic, cultural, or professional learning. This can include (but is not limited to): attending academic conferences, conducting or presenting research, participating in an internship, organizing a diversity event or program on campus, and attending academic or athletic competitions. *Note: academic conferences will require students to provide a link to the conference website, as well as the name of a UR faculty member who can verify the conference legitimacy and its value as a learning experience for the student.

What kinds of activities are less likely to receive funding?

The activities that are less likely to receive funding typically do not impact the College campus or community.

What factors do departments tend to look for when considering funding?

Departments may consider a variety of factors when considering funding. Some examples include: 

  • Fit: How well does the activity align with the spirit or mission of the department?
  • Impact and follow-up: Does the activity contribute to the College community in some way? If not, how does the student propose to bring back what they learn through the activity?
  • Partnerships: Does the activity offer an opportunity to connect with new organizations or resources? How can the student help to facilitate some of these connections?
  • Engagement on campus: Has the student been involved on campus in the past? Has the student demonstrated a commitment to improving the campus in some way? 
  • Good standing: Some departments may take academic standing into consideration, though this is not a requirement. *Note: departments who want to consider student records must adhere to policies on release of information outlined by the Board on Academic Honesty and the Center for Conflict Management.
What are examples of acceptable follow-up activities?

Follow-up activities are often required as a stipulation of receiving funding. The list below contains several suggestions for departments and students to consider. Departments are also at liberty to require additional follow-up as needed.

  • Host a dialogue or seminar based on the activity, perhaps in partnership with an existing campus organization.
  • Speak about the activity at an upcoming event on campus.
  • Create or contribute to a University-affiliated communication, blog, or website summarizing key ideas and takeaways.
  • Establish an organization or initiative based on the activity.
  • Serve as a liaison to help connect other students to the activity (this is typically a formal role assigned to students by an external organization or scholarship).
  • Write a post-activity report and share with the sponsoring department(s). 
  • Initiate a meeting with the sponsoring department(s) to discuss the activity in person and outline next steps, if applicable.
  • Draft an academic paper or project based on the activity.
  • Connect University community members to external organizations and leaders who share a similar mission or focus.
  • With the instructor’s permission, share-out during a class session to enhance relevant content for peers. 
  • Create or share videos or other promotional materials to generate excitement around the activity. *Note: students should receive permission to from the external organization prior to using or promoting their work. 
  • Replicate the activity on campus. 
Who do I contact with questions or concerns?

For questions regarding the College Supplemental Fund Application, please contact the College Dean’s Office at (585) 273-5000, or by emailing college.funding@rochester.edu.

For questions regarding travel to high-risk destinations, please contact the Manager for International Travel and Security, Alan Ryon, in the Office for Global Engagement at (585) 857-1168, or by emailing alan.ryon@rochester.edu.

Deadlines

  • Open: Rolling
  • Deadline: Rolling

START APPLICATION

Please note, the application will timeout after 15 minutes. Please save a draft or submit your application within the time period. Thank you


If you cannot access the application because of a NetID error message please send an email to luis.rosario@rochester.edu