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Finance

Accounts Payable FAQs

  • Can you summarize what travel-related expenses will be paid for or reimbursed?
No travel occurred Travel after March 11th
Un-Refunded Amounts Airline Credit for future travel received Dean or Unit Director exception for permission to travel granted No exception granted
Employee & Student Business Travel-related Expenses Request reimbursement for un-refunded amounts via Business Expense Report F3/F34 accompanied by attestation statement that no travel occurred. Credit must be used for future business travel by submitting a new F2 to the travel agent when travel restrictions are lifted or travel exception granted. Request reimbursement via Business Expense Report F3/F34 accompanied by Dean or Unit Director’s exception email/ documentation. Prohibited travel will not be reimbursed.  Do not submit Business Expense Reports containing these amounts.
Non-employee: Academic and Research visitors Request payment for un-refunded amounts via Supplier Invoice Request accompanied by attestation statement that no travel occurred. Credit must be used for future business travel by submitting a new F2 to the travel agent when travel restrictions are lifted or travel exception granted. Request payment via Supplier Invoice Request accompanied by Dean or Unit Director’s exception email/ documentation. Prohibited travel will not be paid or reimbursed for visitors.  Do not submit Supplier Invoice Requests containing these amounts.

 

  • With more faculty and staff working from home it is difficult to get original signatures on expense reports – can we submit scanned signatures or emailed approvals?

Yes.  We have established a new email box where F3/F34 expense reports should be emailed: Business_Expense_Reimbursement@finance.rochester.edu.  We ask that you combine the expense report and backup into as few PDFs/attachments to the email as possible, preferably to just one.  Please only send completed and fully approved expense reports to this email address.

Please only send completed and fully approved expense reports to this email address.

In the meantime, please remember all information requests regarding invoice status, checks received and payments, 1099’s, requests for tax exempt forms, etc. should be directed to our Accounts Payable e-mail or if you prefer, our Customer Service phone at (585) 275-3483.