Please download the latest version, delete outdated copies and check back for periodic updates.
New Form Users: Review the Introduction to Forms instructional video first, before using any updated form.
|Form Name||Form Link||Purpose|
|Journal Entry Form||Journal Entry Form(excel)
Additional Instructional Video and Guidance
|Submit to General Accounting to record transitions to the affected financial accounting object (FAO) in UR Financial system including departmental transfer of charges.|
|Simplified Journal Entry Form for Interdepartmental Purchases||312 Journal Entry Form (excel)||Submit this form for interdepartmental purchases (such as purchases using internal 312 requisition forms.)|
|Banking Entry||Banking Entry Form (excel)
Banking Entry Form (pdf)
Additional Instructional Video
|Submit to General Accounting to record bank
|First Notice Rule Form for Automated Booking of Bank Deposit||First Notice Rule Form for Automated
Booking of Bank Deposit
|To be used to submit to General Accounting
to auto book bank transactions.
|Authorization and Signature||Policy on Contracts Signatures and Financial Authority (pdf)||Policy on Contracts, Signatures and Financial
|Petty Cash Fund Request||F-9 (excel)
|Submit to General Accounting to establish,
increase, decrease, change custodian or
close out a petty cash fund.
|Petty Cash Voucher||Form F-5 (excel)
Form F-5 (pdf)
|Issued by General Accounting to establish or
increase petty cash fund of miscellaneous
expenses totaling less than $300.
|Petty Cash Summary||Form F-6 (excel)
Form F-6 (pdf)
|To be used at the local cashier’s location for
replenishment of petty cash used to
reimburse staff members and/or pay
research subjects totaling less than $300.
|Guidelines on Private Use of University of Rochester Facilities||Guidelines on Private Use (word)|
|New Capital Project Request Form||Form 102 New Project
|To request a new capital project FAO.|
|Capital Project Closure Form||Form 105 Project Closure (excel)||To close out a capital project FAO.|
|FAO New Request
Form and Instructions
|New FAO request is now within UR Financials
Paper form will be acceptable through April 23, 2021 (within 2 weeks post go-live)
|To be used to request a NEW FAO|
|FAO Change Request Form and Instructions||FAO Request Change Form and Instructions (pdf)||To be used to request a FAO Change|
|Revenue Spend Category
(Add or Change) Request Form and Instructions
|UR Financials Revenue Spend Category (Add or Change) Request Form and Instructions (pdf)||To be used to request new Revenue Spend Category|
|Cost Center Request Form and Instructions||UR Financials Cost Center Request Form and Instructions (pdf)||To be used to request new Cost Center|
|UR Financials FAO Inactivate Request Form||UR Financials FAO Inactivate Request Form and Instructions (pdf)||To be used to inactivate an existing FAO
that is no longer needed.
|UR Financials Service Center Additional Information Form||Service Center Additional Information Form (pdf)||This form is to be completed and attached to
the FAO Request Add or Change Form, if a
Service Center FAO is being requested.
Other attachments include: Service Center
Budget support including rates; support
documentation confirming the substantive
approvals of the Chair and Dean’s Office or
other authoritative body.
|Fundriver Module Access Form||Fundriver Module Access Form (excel)||This form is to gain access to the department
module in Fundriver. Fundriver is where the
monthly data is stored for Deferred Gifts and