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Finance

FR&AO Forms

Please download the latest version, delete outdated copies and check back for periodic updates.

New Form Users: Review the Introduction to Forms instructional video first, before using any updated form.

 

Form Name Form Link Purpose
Journal Entry Form

– for internal transfers

 

 

Simplified Journal Entry Form for Interdepartmental Purchases

Journal Entry Form (excel)

Additional Instructional Video and Guidance

 

 

312 Journal Entry Form (excel)

Submit to General Accounting to record
transitions to the affected financial
accounting object (FAO) in 
UR Financial
system including departmental transfer
of charges.

 

Submit this form for interdepartmental purchases (such as purchases using internal 312 requisition forms.)

Banking Entry Banking Entry Form (excel)

Banking Entry Form (pdf)

Additional Instructional Video

Submit to General Accounting to record bank
deposit transactions.
First Notice Rule Form for Automated Booking of Bank Deposit First Notice Rule Form for Automated
Booking of Bank Deposit

(excel)
To be used to submit to General Accounting
to auto book bank transactions.
Authorization and Signature Policy on Contracts Signatures and Financial Authority (pdf) Policy on Contracts, Signatures and Financial
Authority
Petty Cash Fund Request Form F-9 (excel)

Form F-9 (pdf)

Submit to General Accounting to establish,
increase, decrease, change custodian or
close out a petty cash fund.
Petty Cash Voucher Form F-5 (excel)

Form F-5 (pdf)

Issued by General Accounting to establish or
increase petty cash fund of miscellaneous
expenses totaling less than $300.
Petty Cash Summary Form F-6 (excel)

Form F-6 (pdf)

To be used at the local cashier’s location for
replenishment of petty cash used to
reimburse staff members and/or pay
research subjects totaling less than $300.
Guidelines on Private Use of University of Rochester Facilities Guidelines on Private Use (word)
New Capital Project Request Form Form 102 New Project
(excel)
To request a new capital project FAO.
Capital Project Closure Form Form 105 Project Closure (excel) To close out a capital project FAO.
FAO Request
(Add or Change) Form and InstructionsRevenue Spend Category
(Add or Change) Request Form and InstructionsCost Center Request Form and Instructions
UR Financials FAO Request Add or Change Form and Instructions (pdf)

UR Financials FAO Request Add or Change Form and Instructions (word)

 

UR Financials Revenue Spend Category (Add or Change) Request Form and Instructions (pdf)

UR Financials_Revenue Spend Category Request Form and Instructions (word)

 

UR Financials Cost Center Request Form and Instructions (pdf)

UR Financials Cost Center Request Form and Instructions (word)

To be used to request new FAO, Cost Center,
or Revenue Spend Category and request a
change for FAO and Revenue Spend Category.
UR Financials FAO Inactivate Request Form UR Financials FAO Inactivate Request Form and Instructions (pdf) To be used to inactivate an existing FAO
that is no longer needed.
UR Financials Service Center Additional Information Form Service Center Additional Information Form (pdf) This form is to be completed and attached to
the FAO Request Add or Change Form, if a
Service Center FAO is being requested.
Other attachments include: Service Center
Budget support including rates; support
documentation confirming the substantive
approvals of the Chair and Dean’s Office or
other authoritative body.
Fundriver Module Access Form Fundriver Module Access Form (excel) This form is to gain access to the department
module in Fundriver. Fundriver is where the
monthly data is stored for Deferred Gifts and Endowments.