Reimbursements: FAQ

• How do I convert my expenses to US dollars

If the business expense was purchased using a debit or credit card the statement will show the USD equivalent, if cash was used to purchase the business expense you can convert the purchase price on www.oanda.com.

• What is the difference between an invoice and a receipt?

An Invoice is a request for payment after a good or service has been delivered, while a Receipt is proof of payment made immediately for a good or service rendered upon receipt of the payment, such as buying an item in a store, paying for a meal, or paying by credit card for a future service, such as an airline ticket or placing a deposit for a hotel reservation.

• What do I do if the receipt is lost?

Contact the merchant and request a copy of the itemized, detailed receipt. Most merchants, including hotels, car rental agencies, and restaurants, will provide a copy of a receipt upon request. If a copy of the receipt cannot be obtained from the merchant, a Missing Receipt Form must be completed and included with the Business Expense Report.

• What does the mileage rate cover?

The mileage rate covers gas, wear and tear on a personal vehicle used for business.  Parking and Toll fees are reimbursable when receipts are submitted.

• Is the Mileage Log form required?

Yes, a mileage log form is required for all mileage reimbursements. The mileage log form is the receipt for your business travel when you use your personal vehicle.  The Mileage Log form captures the necessary information on one sheet of paper.

• When using my personal vehicle for business, is mileage computed from my place of business or from my home?

Mileage is computed from where you leave to start your business travel to your destination. The number of miles for your normal daily commute to and from the office must always be deducted from the mileage reimbursement requested.