Medical Center

Special Event Parking Guidelines

Special Event Parking
Medical Center

New Payment Options for Special Event Parking

If you’re planning a special meeting or event, you can reserve parking for your guests. Parking reservations can be made for the lots below. For information on other lot availability, contact Quentin Shaw, Special Event Coordinator, at qshaw@ur.rochester.edu.

Lot 8-Medical Research Building (MRB)

Entire lot reservation:
- $200 (UR)
- $400 (non-UR)
- Capacity: 30 vehicles
- When MRB Lot fills, overflow is to the Hospital Garage.
- We strongly encourage using parking attendant services for special events. The rate is $45/hour for each attendant. A 2-hour minimum is required. Attendants will be onsite 30 minutes prior to the event start time.

Per space fee:
- - $6/per space
  - See payment options below.
Directions to MRB for guests.

Lot 14-Saunders Research Building (SRB)

$200 (UR)
$400 (non-UR)
Capacity: 40 vehicles
Only single spaces can be reserved. The entire lot cannot be reserved.
When SRB Lot fills, overflow is to the Hospital Garage.
We strongly encourage using parking attendant services for special events. The rate is $45/hour for each attendant. A 2-hour minimum is required. Attendants will be on site 30 minutes prior to the event start time.
Per space reservation:
- $6/per space
- See payment options below.
Directions to SRB for guests.

Strong Memorial Hospital Garage

Per space reservation cost:
- Monday – Friday
  Only single parking spaces may be reserved, as the parking garage is already being used for patients and visitors.
- $6/per space
- See payment options below.

Paying for Special Event Parking

The following payment options are available:

Departmental FAO
- Provide the FAO number on the reservation form.
- When the parking request has been reviewed and approved, you will receive a confirmation email with a QR code that may be emailed to your guests.
- Guests use their cell phones or other devices to scan the QR code as they enter and exit the lot. Guests will not need to pay anything, as their parking will be paid via departmental charge.
- There are no refunds or returns of parking QR codes, so be sure to reserve only the spaces you need.
- Department FAOs will be charged at the end of the month using the account number provided on the reservation form.
Validations
- Validations may be available for purchase, depending on parking availability. Please contact Quentin Shaw, Special Event Coordinator, at qshaw@ur.rochester.edu to inquire about parking availability for your event.
- Validation tickets should be given to your guests upon their exit from the event.
- Validation tickets are good for one exit only.
Keycode
On the Medical Center Campus, keycodes are available only for College Town Garage. When the access code has been approved and created, you will receive an email with the new key code for distribution to your guests. Your department will be billed at the end of the month using the account number provided at the time the code was set up. Request a keycode here.

How Guests Should Use QR Codes

Each attendee uses their cell phone or other device to scan the QR code as they enter and exit the lot.
Attendees will not need to pay anything, as their parking will be paid via departmental charge.
Parking is available starting 30 minutes before the event and 30 minutes after the event.

Make a Special Event Parking Reservation

Begin your parking request by completing the online reservation form

You will receive a reservation confirmation after your request is received.

Parking reserves the right to utilize any parking area during special events. An alternate parking site will be provided for use.

Cancellation Policy

Events canceled less than 48 hours in advance will be responsible for 50% of the event fee. If the event is canceled on site, the full event fee will be charged. To cancel parking for an event, please contact Quentin Shaw, Special Event Coordinator, at qshaw@ur.rochester.edu or 585-273-2140.