University of Rochester

Special Event Parking

Special Event Parking Services

If you are hosting a special event at the Medical Center or River Campus we can help you arrange for parking for your guests.

- If 5 vehicles or less are expected, Daily Permits are available for purchase. A minimum of 24 hours’ notice is required for your request.
- If 6 or more vehicles are expected, please complete the Special Event / Visitor Parking request form. A minimum of 48 hours’ notice is required for your request.

Parking requests received by 4 p.m., Monday through Friday, will be processed within 24 hrs. of request. Requests received after 4 p.m. will be processed the next business day.

In the event that an urgent circumstance arises, requests can be made on short notice (less than 24 hours) by contacting the Special Events Parking team:

- Luis Cruz, Operations Manager
  lcruz@parking.rochester.edu
- Quentin Shaw, Special Event Coordinator
  qshaw@ur.rochester.edu

Special Event Parking Guidelines

Please review our Special Event Parking Guidelines for parking lot capacities, parking fees, reservation requests, and other important information.

- Medical Center Event Parking
- River Campus Event Parking

Optional Services

Costs for optional services will be charged to department FAOs at the end of the month using the account number provided on the reservation form.

Parking Attendants

Parking attendants are available for mobile patrol, directing traffic, and staffing at gated lots.

There is a two-hour minimum for attendant services. Attendants will be on site 30 minutes prior to the event start time.

$45 per hour for each attendant (2-hour minimum)
$55 per hour for a supervisor (2-hour minimum)

Traffic Control Equipment

The following options are available to help direct and manage parking for your guests.

Contact our Quentin Shaw, Special Event Coordinator, at (585) 275-6404 or qshaw@ur.rochester.edu if you would like to discuss your traffic control equipment needs.

Traffic Cones – $5 per cone
Barricades – $10 per barricade
Generic Sandwich Board Sign (24 x 36 inches) – $5 per sign
A limited number of generic “Special Event” signs are available to rent. Please do not attach additional wording or signs once they are in place.
Custom Sandwich Board Sign (24 x 36 inches) – $125 per sign
One month’s notice is required to create a custom sign.

Cancellation Policy

Events canceled less than 48 hours in advance will be responsible for 50% of the event fee. If the event is canceled on site, the full event fee will be charged. To cancel parking for an event, please contact Quentin Shaw, Special Event Coordinator, at qshaw@ur.rochester.edu or 585-273-2140.

Shuttle bus charter services are available for any University-related event. Buses can be booked for local or long-distance travel. Continuously looping buses are also available for trips to local destinations.

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