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Department of Transportation and Logistics
Administration and Finance

Departmental Requests for

Special Event Parking Services

Reserve parking space for your special event

Special Event Parking Services

We can assist Departments with parking arrangements for special events and meetings at the Medical Center or River Campus campus.

    • For 5 vehicles or fewer, Daily Permits can be purchased. A minimum of 24 hours notice is required for your request.
    • For 6 or more vehicles, please complete the Special Event / Visitor Parking Special Event / Visitor Parking request form. A minimum of 48 hours notice is required for your request.

Parking requests submitted by 4 p.m., Monday through Friday, will be processed within 24 hours. Requests received after 4 p.m. will be processed the next business day.

If an urgent situation arises, you can make requests on short notice (less than 24 hours) by contacting the Special Events Parking team.

Special Event Parking Guidelines

Please review our Special Event Parking Guidelines for details on parking lot capacities, fees, reservation requests, and other important information.

Optional Services

Costs for optional services will be charged to department FAOs at the end of the month using the account number provided on the reservation form.

Parking Attendants

 

Parking Attendants are available for mobile patrol, directing traffic, and staffing at gated lots.

There is a two-hour minimum for parking attendant services. Parking Attendants will be on site 30 minutes prior to the event start time.

  • $45 per hour for each attendant (2-hour minimum)
  • $55 per hour for a supervisor (2-hour minimum)
Traffic Control Equipment

 

The following options are available to help direct and manage parking for your guests.

Contact our Quentin Shaw, Special Event Coordinator, at 585-273-2140 or qshaw@ur.rochester.edu if you would like to discuss your traffic control equipment needs.

  • Traffic Cones: $5 per cone
  • Barricades: $10 per barricade
  • Generic Sandwich Board Sign (24 x 36 inches): $5 per sign
    A limited number of generic  “Special Event” signs are available for rent. Please refrain from attaching additional wording on signs once they are in place.
  • Custom Sandwich Board Sign (24 x 36 inches):
    $125 per sign
    One month’s notice is required to create a custom sign.
Cancellation Policy

Events canceled less than 48 hours in advance will incur a charge of 50% of the event fee. If the event is canceled on site, the full event fee will be charged. To cancel parking for an event, please contact Quentin Shaw, Special Event Coordinator, at qshaw@ur.rochester.edu or 585-273-2140.

Event Transportation

Need a Shuttle Bus
for Your Event?

Shuttle bus charter services are available for any University-related event. Buses can be booked for both local and long-distance travel. Continuously looping buses are also available for trips to local destinations.

Find out more