University of Rochester faculty and staff:
The University is updating policies, procedures, and resources to improve support for international travelers on University-sponsored programs or business.
Due to anticipated changes to our international travel insurance policy in December 2025 and increased geopolitical risks worldwide, all University-sponsored or supported travel, including faculty and staff business travel, must be registered through the University of Rochester International Travel Registry at least two weeks in advance. Registration enables the University to provide support during emergency response, and it is a critical step to ensuring travelers can access university-provided resources, such as international travel insurance and assistance, abroad. The process is simple, takes only a few minutes, and may be completed by the traveler or a department administrator or other staff member (“proxy registration”).
Although registration is now required, faculty and staff travel will remain unrestricted. Registration does not initiate a review process and serves only as a visibility and record-keeping tool to enable critical support capabilities. Additionally, the University does not oversee personal travel; this element will remain unchanged. However, resources such as location-specific safety and security reports are available to anyone with Active Directory credentials and a password, and those resources may be referenced regardless of the purpose of travel.
The U.S. Dept. of State, Centers for Disease Control and Prevention, and other resources posted on the Office for Global Engagement website are also valuable sources of travel information that should be reviewed prior to international travel.
Thank you for your cooperation and support of these important policies.
Sincerely,
Nicole S. Sampson
Provost and Chief Academic Officer
University Professor of Chemistry
Ravi Shankar
Interim Vice Provost for Global Engagement