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Medical Center

Special Event Parking Guidelines

Special Event Parking at the Medical Center

We can assist Departments with parking arrangements for special events and meetings at the Medical Center. Parking reservations can be made for the lots below. For information on availability in other lots, please contact Quentin Shaw, Special Event Coordinator, at qshaw@ur.rochester.edu or 585-273-2140.

Lot 8-Medical Research Building (MRB)
  • Entire lot reservation:
    • $200 (UR)
    • $400 (non-UR)
    • Capacity: 30 vehicles
    • When MRB Lot fills, overflow is to the Hospital Garage.
    • We strongly encourage using parking attendant services for special events.  The rate is $45/hour for each attendant. A 2-hour minimum is required. Attendants will be onsite 30 minutes prior to the event start time.
Lot 14-Saunders Research Building (SRB)
  • $200 (UR)
  • $400 (non-UR)
  • Capacity: 40 vehicles
  • Only single spaces can be reserved. The entire lot cannot be reserved.
  • When SRB Lot fills, overflow is to the Hospital Garage.
  • We strongly encourage using parking attendant services  for special events. The rate is $45/hour for each attendant. A 2-hour minimum is required. Attendants will be on site 30 minutes prior to the event start time.
  • Per space reservation:
  • Directions to SRB for guests.
Strong Memorial Hospital Garage
  • Per space reservation cost:
    • Monday – Friday
      Only single parking spaces may be reserved, as the parking garage is already being used for patients and visitors.
    • $6/per space
    • See payment options below.

Paying for Special Event Parking

The following payment options are available:

  • Departmental FAO
    • Provide the FAO number on the reservation form.
    • Once your parking request is reviewed and approved, you will receive a confirmation email with a QR code to share with your guests.
    • Guests can scan the QR code using their cell phones or other devices as they enter and exit the lot. They will not need to pay anything, as parking will be charged to the departmental account.
    • Please note that there are no refunds or returns for parking QR codes, so reserve only the spaces you need.
    • Department FAOs will be charged at the end of the month using the account number provided on the reservation form.
  • Validations
    • Validations may be available for purchase, depending on parking availability. Please contact Quentin Shaw, Special Event Coordinator, at qshaw@ur.rochester.edu or 585-273-2140 to inquire about parking availability for your event.
    • Validation tickets should be given to your guests upon their exit from the event.
    • Validation tickets are good for one exit only.
  • Keycode
    • On the Medical Center Campus, keycodes are available only for College Town Garage. Once the access code is approved and created, you will receive an email with the new key code for distribution to your guests. Your department will be billed at the end of the month using the account number provided when the code was set up.
    • Request a keycode.

How Guests Should Use QR Codes

  • Each attendee uses their cell phone or other device to scan the QR code as they enter and exit the lot.
  • Attendees will not need to pay anything, as their parking will be paid via departmental charge.
  • Parking is available starting 30 minutes before the event and 30 minutes after the event.

Make a Special Event Parking Reservation

Begin your parking request by completing the online reservation form

You will receive a reservation confirmation after your request is processed.

Please note that the Parking office reserves the right to utilize any parking area during special events. An alternate parking site will be provided as needed.

Cancellation Policy

Events canceled less than 48 hours in advance will incur a charge of 50% of the event fee. If the event is canceled on site, the full event fee will be charged. To cancel parking for an event, please contact Quentin Shaw, Special Event Coordinator, at qshaw@ur.rochester.edu or 585-273-2140.