Medical Center
Special Event Parking Guidelines
Paying for Special Event Parking
The following payment options are available:
- Departmental FAO
- Provide the FAO number on the reservation form.
- Once your parking request is reviewed and approved, you will receive a confirmation email with a QR code to share with your guests.
- Guests can scan the QR code using their cell phones or other devices as they enter and exit the lot. They will not need to pay anything, as parking will be charged to the departmental account.
- Please note that there are no refunds or returns for parking QR codes, so reserve only the spaces you need.
- Department FAOs will be charged at the end of the month using the account number provided on the reservation form.
- Validations
- Validations may be available for purchase, depending on parking availability. Please contact Quentin Shaw, Special Event Coordinator, at qshaw@ur.rochester.edu or 585-273-2140 to inquire about parking availability for your event.
- Validation tickets should be given to your guests upon their exit from the event.
- Validation tickets are good for one exit only.
- Keycode
- On the Medical Center Campus, keycodes are available only for College Town Garage. Once the access code is approved and created, you will receive an email with the new key code for distribution to your guests. Your department will be billed at the end of the month using the account number provided when the code was set up.
- Request a keycode.
How Guests Should Use QR Codes
- Each attendee uses their cell phone or other device to scan the QR code as they enter and exit the lot.
- Attendees will not need to pay anything, as their parking will be paid via departmental charge.
- Parking is available starting 30 minutes before the event and 30 minutes after the event.
Make a Special Event Parking Reservation
Begin your parking request by completing the online reservation form
You will receive a reservation confirmation after your request is processed.
Please note that the Parking office reserves the right to utilize any parking area during special events. An alternate parking site will be provided as needed.
Cancellation Policy
Events canceled less than 48 hours in advance will incur a charge of 50% of the event fee. If the event is canceled on site, the full event fee will be charged. To cancel parking for an event, please contact Quentin Shaw, Special Event Coordinator, at qshaw@ur.rochester.edu or 585-273-2140.