Event Locations

Below is information on how to reserve space at a variety of University locations. For reservations or more information about venues outside of the University, such as area hotels or the Rochester Riverside Convention Center, contact an event planner at ecmhelp@rochester.edu. 

When possible, all reservations should be made using the EMS Web App.

River Campus Indoor Locations

Locations including:

When possible, all reservations should be made using the EMS Web App.

Departments can contact Event and Classroom Management at ecmhelp@rochester.edu or (585) 275-9014 with any questions.

Student organizations can contact Wilson Commons Student Activities at wcsa@rochester.edu or (585) 275-9390 with any questions.

Additional River Campus Locations

Athletics and Recreation Facilities
Tracey DeMersman, Reservation Coordinator
demersman@sports.rochester.edu, (585) 275-9465

The Humanities Center
Jennie Gilardoni, Administrator
humanities@rochester.edu, (585) 276-8709

Interfaith Chapel
Chapel Reservations Coordinator
(585) 275-4321
http://www.rochester.edu/chapel/reservations/index.html

Rush Rhees Library
Jenny Arbelo, Director, Building and Technology Services
jarbelo@library.rochester.edu, (585) 275-9311
Library Online Request Form

Simon School Locations
Mary Linton, Director of Building Operations
mlinton3@simon.rochester.edu, (585) 275-0328
Simon Business School Room Reservation Policy

Susan B. Anthony Hall Lounge Spaces
Area Secretary for Residential Life at Susan B. Anthony Halls
sba@reslife.rochester.edu, (585) 275-8764

Warner School—LeChase Building
rooms@warner.rochester.edu

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River Campus Outdoor Locations

  • Athletics Fields and Courts—Tracey DeMersman (585) 275-9465
  • Dandelion Square—Student Activities (585) 275-9390/ Event and Classroom Management (585) 275-9014
  • Eastman Quadrangle—Not an event location (Reservable only for University ceremonies by express permission of the Office of the President and Facilities)
  • Florescue von Manstein Plaza—Mary Linton (585) 275-0328
  • Graham Smith Plaza—Student Activities (585) 275-9390/Event and Classroom Management (585) 275-9014
  • Hutchison Plaza/Porch—Student Activities (585) 275-9390/Event and Classroom Management (585) 275-9014
  • Jackson Court Fireplace—Student Activities (585) 275-9390/Event and Classroom Management (585) 275-9014
  • Jackson Courtyard—Jackson Court Area Office of Residential Life (585) 276-4682
  • Sage Barbecue—Jackson Court Area Office of Residential Life (585) 276-4682
  • Susan B. Anthony Bowl—Tracey DeMersman (585) 275-9465
  • Volleyball Pitch—Jackson Court Area Office of Residential Life (585) 276-4682
  • Wilson Commons Porch—Student Activities (585) 275-9390/Event and Classroom Management (585) 275-9014
  • Wilson Quadrangle—Student Activities (585) 275-9390/Event and Classroom Management (585) 275-9014

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River Campus Academic Classrooms

Academic Space Requests
For course-related room reservations and programming*, please contact Carol Amidon at carol.amidon@rochester.edu (585) 275-9828 with the Office of the Registrar.

*Examples of course-related programming include: Review sessions, final exams, common exams, additional classes, and recitations.

Academic Technology Requests
For classroom technology assistance, please contact the ECM Help Desk at (585) 275-9014.

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Other Locations

Eastman School of Music
Academic Requests—Jenne LaPlaca, jlaplaca@esm.rochester.edu (585) 274-1220 or Ryan Hardcastle, rhardcas@esm.rochester.edu
Performance Venues—Gregory Machin, gmachin@esm.rochester.edu (585) 274-1110

Memorial Art Gallery
events@mag.rochester.edu (585) 276-8950

Larry and Cindy Bloch Alumni and Advancement Center 
Natalka Iwaskiw, natalka.iwaskiw@rochester.edu (585) 273-2700

Medical Center 
Contact the Center for Experiential Learning. Email requests to resourcescheduler@urmc.rochester.edu, questions to cel@urmc.rochester.edu, or call (585) 275-7666.

Online Room and Service Request Forms

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