Special events, such as lectures, conferences, seminars and athletic events play an important role in achievement of the university’s mission.  Our Transportation and Parking Management team assists in ensuring the success of your events by providing related parking arrangements.

To make a request, please begin by completing the special event reservation form You will receive a reservation confirmation after your request is received.

 

 Calendar of Events

Available Event Parking Services

Please indicate in your reservation if you would like to include any of these services during your event.

Parking Attendants

Parking attendants are available for mobile patrol, directing traffic, and staffing at gated lots and/or the Information Booth. There is a two-hour minimum for attendant services. Attendants will begin 30 minutes before the event start time.

  • $35.00 per hour for each attendant
  • $40.00 per hour for a Supervisor – required if four or more attendants are in service

Traffic Control Equipment

The following options are available to help direct and manage parking for your guests. Please specify the location(s) where the equipment is needed and when they should be set up and removed.

  • Traffic Cones
  • Barricades
  • Special Event Sandwich Board Signs

The Department maintains a limited number of  “Special Event” sign that are available for use—please do not attach additional wording or signs once they are in place. If the standard wording is not preferred, please contact our Special Events Manager at 273-2140 at least a month before your event to request a custom sign. The cost for a custom sign (24 x 36 inches) is $125/per sign

 Special Event Parking Guidelines

Medical Center
River Campus

Booking a Special Event Shuttle/Charter

 

Cancellations:  Please contact our Special Events Manager at  mgayton-tanksley@parking.rochester.edu at least 48 hours in advance to cancel your event reservation—if not received by this time, you will be responsible for 50% of the event fee.  If event is cancelled on site, you will be responsible for 100% of the event fee.