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Programs & Events

Late Night Programming

UR Late Night logo

UR Late Night Event Fund

Student organizations are welcome to submit requests for supplemental funding to plan and implement late night programming for University of Rochester students. Awards of up to $500 will be given to programs that meet the following criteria:

  • The event must occur primarily between 10 p.m. and 1 a.m. on Friday or Saturday nights.
  • The event must be inclusive of all students and appeal to a broad audience.
  • The event must be creative and unique, providing a programming option that does not typically exist for most students.

Examples of past events include Jazz Night or Comedy Club in the May Room, Karaoke or Open Mic Nights in the Hive, and Renting out a dance club in Rochester.

To apply for this fund, complete the event registration process and indicate you are requesting funding from the UR Late Night Programming Fund.

First Six Weeks Funding

UR Late Night aims to have at least one event per weekend for the first six weekends of the academic year to increase student involvement on campus. These events must meet the criteria listed above.

Student organizations with a Campus Community Connection (CCC) page can apply to participate in the UR Late Night First Six Weeks Calendar by applying online by March 23, 2018. Student organizations will be notified if their event has been approved by May 1, 2018.

If your program is approved, the UR Late Night committee will:

  • Provide up to $300 for supplies for the event
  • Cover basic Event and Classroom Management (ECM) fees
  • Reserve a room for your event
  • Print materials (fliers, etc.) that you need
  • Include your event on a “First Six Weeks” calendar that will be handed out at orientation, fall leadership training, and other events at the beginning of the semester

As an organization, you are expected to:

  • Plan the event
  • Create a budget using the template provided to you when your event is approved
    • A first draft of the budget needs to be completed by May 20
    • The final version of your budget is due by August 10
  • Register the event on CCC
    • Complete the assessment form after the event
  • Be present and run the event that night
  • Design all advertising, including fliers and a Facebook event

UR Late Night Funding Policies

UR Late Night Funds cannot be used to:

  • Purchase gift cards, equipment for your organization, or prizes over $50
  • Make reimbursements (we cannot and will not reimburse any costs your organization pays up front)

UR Late Night Funds can be used for:

  • Decorations – be sure they are allowed in the space you have reserved (see the decorations and student life spaces policies)
  • Food
  • Purchasing supplies needed to run your event
  • Purchasing prizes – maximum $10 per person, $50 in total
  • ECM, Facilities, or catering costs
  • Bills for vendors such as a DJ or rental company (give us the contract directly to pay)
    • Have contract filled out and turned in at least five business days in advance of your event to have a check ready the night of your event to pay the vendor

Any leftover funds need to be returned to WCSA. See the policy page for more information about planning events.

Need Help Planning a Late Night Program?

Contact John DiSarro (john.disarro@rochester.edu) to discuss possible event options and to get started with the planning process.

To submit a proposal for late night programming, see our forms page.

UR Late Night Committee

The purpose of the UR Late Night Committee is to enhance the late night program options for students on campus and to provide an alternative to traditional parties with alcohol. The committee serves two primary purposes:

  1. Support students who want to plan late night programs with financial and logistical resources
  2. Assess and develop new outlets and spaces for students to socialize at night

The committee comprises both staff and student representatives. If you are interested in working with this committee or have suggestions to enhance late night programming, please contact John DiSarro at john.disarro@rochester.edu.