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Student Organizations

Office Resources

Bookstore

The University bookstore is located in College Town and is open Monday–Saturday, 9 a.m. –8 p.m., and Sunday, 11 a.m. –6 p.m. The bookstore offers a selection of University of Rochester clothing and gifts as well as all required textbooks and supplies for classes. Students can choose from new, used, e-books, and rentals when purchasing textbooks (options vary by title). The bookstore also has a large selection of general reading books in stock and can special order titles.

Bookstore staff are also available to sell books at your programs and events. Call the trade book supervisor for more information at (585) 275-4012 or email bksurochester@bncollege.com.

Website Assistance

The Campus Community Connection (CCC) has a lot of the basic features needed for a website and functions as a basic self-hosted web page for student organizations. If your student organization would like to have its own website, please fill out this online form. Doing so, you lets obtain a website within the CCC site. If you need help creating a basic web page or maintaining your website, contact the student activities application administrator and analyst.

Once your site is created and your content has been posted, please contact the application administrator and analyst to link your site to the CCC site. You are also encouraged to contact us with any questions, comments, or concerns about your club’s web presence.

At the discretion of the director of WCSA, websites that have not been maintained or updated yearly can be removed.

Advertisements

Advertising links from businesses outside of the University of Rochester should not be included on your web pages. Not only does it break University policy but it can also create breaches in security. Per the University of Rochester's Information Technology Policy: "University resources, including Information Technology Resources, may not be used for or to transmit commercial or personal advertisements, solicitations, endorsements, or promotions unrelated to the business of the University."

Grievances

Complaints about procedures, rules, or personnel should be directed to the director of WCSA, who will help you to identify the appropriate route for the resolution of your problem. The University ombuds can also help in the resolution of grievances if you are unable to contact WCSA. Legal matters can be discussed with the Students’ Association (SA) lawyer, in confidence, by appointment through the SAAC office at (585) 275-3236 or the Senate Office at (585) 275-2908.

Mail: Sending and Receiving

To send mail through the US Post Office, use the SAAC accountant for an account slip. The slip is attached to the item(s) to be mailed, and then placed in any intramural mailbox or the intramural bag in WCSA. For bulk mailing instructions, contact the WCSA office manager.

All SA-recognized groups are assigned a mailbox in the Ruth Merrill Center. Please check this frequently as important information is distributed to groups through the mailboxes. Mail can be addressed to your organization if it has a mailbox in the Ruth Merrill Center. Your organization’s address is:

[Organization Name]
500 Joseph C. Wilson Blvd.
University of Rochester
Rochester, NY 14627-0281

If your group does not have a Ruth Merrill Center mailbox or a sponsoring department, contact your WCSA advisor.

Photocopying

Student Organizations that bank with SAAC can print up to 50 copies per print job through the new copier in the Ruth Merrill Center and have the cost auto-paid by their student organization SAAC account (see pricing below). This is only to be used for student organization related printing, all other print jobs submitted will be denied.  Through this service organizations will have access to print in black and white or color on paper up to 11x17.  Colored paper is also available for 8.5”x11” printing.  Any special instructions (paper size, color, etc.) should be included when submitting your file and the preferred file types are jpeg or pdf. 

Student organizations needing to print must email the print ready file to wicobuma@ur.rochester.edu or bring a hard copy to the Common Connection and then call the Campus Center Building Manager at 585-329-9093.  The building manager will meet with the organization representative at the Common Connection desk in Wilson Commons at which time the Building Manager will confirm all details and then print the job.  All organization print jobs will be logged.  Please keep in mind that it may take up to 20 minutes for the manager to get to Common Connection to meet with the organization representative.  

Pricing per page:

  • Black and white 1 sided - $0.007
  • Black and White 2 sided - $0.014
  • Color 1 sided - $0.112
  • Color 2 sided - $0.224

Larger jobs need to go to the Copy Centeror an outside vendor. The business manager would need to request either a copy center form or a purchase order from their student accountant.

Graphic Arts Services

The Students' Association Graphic Arts Suite (SAGAS) is located at 103 Wilson Commons and provides a wide range of print services. These services include the creation of posters, fliers, pamphlets, digital graphics, t-shirts, banners, logos, advertisements, stickers, postcards, buttons/pins, and much more.

Contact the graphic artist, Jennelle Hart, at (585) 275-5941 or jennelle.hart@rochester.edu for more information.

Faxing

Student organizations needing to send or receive a fax should come to Wilson Commons Student Activities (WCSA). Incoming and outgoing faxes are charged at $1 per page for USA destinations (international cost is $5 for the first page and then $1 for each additional page).

When a fax is received for a student organization, it is placed in the appropriate mailbox in the Ruth Merrill Center and charged to that organization. Student organizations are billed every two months by the WCSA office manager.

For instructions on how to send a fax, please see the Common Connection or the office manager in Wilson Commons 201.