Winter Stay Information
University of Rochester
Semester Closing/Winter Stay/Spring Arrival
November 25, 2020 – January 22, 2021
Winter Stay Q&A
In-person instruction ends Tuesday, November 24, 2020. All coursework will switch to remote instruction starting Monday, November 30, 2020. We expect all students to depart campus prior to Thanksgiving, but we know this may not be possible for everyone. We have established a registration process (outlined below) for those requesting to stay after Thanksgiving.
Information about leaving and checking out
For those students who are able to go home, you are expected to vacate your room no later than Wednesday, November 25 at 9 a.m.
We ask that those students who have chosen to study remotely for spring term take their belongings with them and make arrangements to check-out with their area office.
For those planning to return to campus in spring 2021, you may keep your belongings in your room, suite or apartment. While we fully expect to be in-person in spring 2021, we request that you gather your belongings and organize and box up whatever you can in your room. We ask that you take this precaution in case the situation with COVID-19 unexpectedly worsens and the University is not able to resume in-person for spring term.
If you live in a suite or apartment, lounge/living room items should either be labeled with the correct student name or moved into the student’s room. This will help us if the University needs to box and store student belongings.
Area offices will be sharing check-out information with students in a few weeks. Family members or helpers can proceed straight to the student’s residence hall when arriving on campus. Those coming from restricted states do not need to quarantine upon arrival to New York State/campus if only staying less than 24 hours. Helpers must be masked and are limited to one person entering the building at a time. Social distancing and hand washing protocols must be followed.
Some students have asked if they must remain on-campus until Wednesday, November 25. This is not necessary and we expect that many students will opt to leave or move-out over the weekend of November 21 -22, or on Monday or Tuesday, November 23-24. Students will be able to learn remotely on November 23-24 (i.e. classes will not be canceled), so please check with your instructors on class requirements for those days.
Information about Winter Stay
The Winter Stay period has been divided into two parts. The short-term stay is designed for students who would benefit from remaining on-campus for the remainder of the fall semester. The long-term stay is for students who require living accommodations until the beginning of the spring semester. Note that those staying on campus either short- or long-term will learn remotely over this period; there will be no in-person class meetings.
- Short Term stay – November 25 – December 19, 2020
- Long Term Stay – November 25 – January 22, 2021
All students with fall 2020 housing contracts may request the short-term stay option. Students with fall 2020 and spring 2021 housing contracts may request the long-term stay. Any student desiring a long-term stay who does not have a spring 2021 housing contract should contact Residential Life at email@example.com.
Students must register for the short-term or long-term stay (housing and dining) using the online survey that will be available early in the week of November 2, 2020. This survey will also collect information about students’ spring plans. Registration for winter stay will close at 5 p.m. on Friday, November 20. Students needing to make changes to their winter stay plans after that date should contact Residential Life at firstname.lastname@example.org (or email@example.com for Eastman students).
Students requesting either Winter Stay option are subject to the following conditions:
- Students will not be charged an additional fee for housing over Winter Stay.
- Students will be responsible for charges associated with declining balances and meal plans. See section below for details.
- Students must stay within the 100-mile radius as defined by University policy for the fall term. This includes during the holidays. Exceptions will be considered for emergency situations only and if approved, will require a quarantine upon return. Appeals should be directed to the Dean of the College Jeff Runner. This policy as well as other University and residential life COVID related policies remain in place for the duration of Winter Stay.
- Students agree to remain in their current housing locations for the Winter Stay period except for Eastman students who will relocate to assigned rooms on the River Campus on November 25, 2020 between 9 a.m. and noon. Students are not allowed to temporarily move to another student’s suite or apartment.
- Current COVID-19 protocols for de-densifying, distancing and masking remain in place for this period.
Information about Winter Stay dining
For the short-term stay, there is no required dining plan. However, Dining Services will have several dining locations operating on a break schedule.
Dining Services recommends that students have an appropriate level of declining dollars and/or URos to use during the short-term stay. $460 will give you $20/day to spend. Please note: The amount charged for meal plans this semester was prorated, based on the plans ending at the end of the day on November 25. No swipes will be available beyond that date. Your declining carries over and can be used during that time. If you don’t have enough declining, you may deposit more or use URos or a credit card.
For the long-term stay, all students living in campus residence halls will additionally be required to purchase a meal plan that was designed to cover the period of December 19 to January 22. Students may not opt-out of the plan. The cost of the plan is $895 and includes $780 in spendable declining. For planning purposes, the total cost of declining and the meal plan for the entire period (November 25 to January 22) would be $1,355 for students with the recommended balance, but only the long-term plan of $895 is required. All deposits and the long-term plan will be active by the end of the day on November 25.
For College students, anyone receiving financial aid can have the long-term stay meal plan added to their spring term aid. Eastman students should email the Eastman Financial Aid office at firstname.lastname@example.org to discuss their options. Requests for support can be submitted through the online survey. Students identified as having financial need will receive varying levels of support that allows them to meet the cost of the long-term stay dining plan through a combination of their own financial contributions (including all previously offered forms of financial aid) and College/Eastman assistance.
Students will have access only to their current building as has been the practice during the fall term. Students will have access to the first floor of Susan B. Anthony Hall to access Hillside.
Students who haven’t registered for Winter Stay will not have building access. This includes students who will be returning in spring 2021 but decided to return home as of November 25.
RAs will be staffing residence halls for the break period. They will be doing rounds and providing small group and virtual activities for students. Additionally, Wilson Commons Student Activities and Eastman’s Office of Student Activities have been arranging to provide limited programming for those students who will be remaining on-campus.
Returning to campus in spring 2021
Quarantine will be required for all undergraduate students living in residence halls who are returning from any non-contiguous state or from any CDC Level 2 or 3 country. The excluded states are Pennsylvania, Vermont, New Jersey, Connecticut, and Massachusetts. This is the current guidance from the NYS Governor’s office at this time and is subject to change.
Students will be required to get a COVID-19 test within the three days prior to arriving in New York State. The three days prior to departing are considered part of the quarantine and students should take precautions to quarantine themselves at home before traveling. Once in New York State or in Rochester, students will quarantine for three days and on the fourth day students will have a second COVID test. If both tests are negative, the student will be allowed to return to their residence hall room.
The University is making arrangements for students to quarantine at one of several hotels they have contracted with to provide this service. It is also possible to quarantine in a place of your choosing in New York, New Jersey, Connecticut, Pennsylvania, Vermont or Massachusetts.
Students will be billed for three nights at $99/night. Those students with financial need will be reviewed and will have their bills credited with financial aid at the rate of 30%, 60% or 95% depending on level of need.
Please note: These quarantine requirements are subject to change based on NYS guidance. The University will its best to notify students of changes in a timely manner.
There will be a series of quarantine start dates beginning January 20 from which students may select their preferred date. These are fixed date quarantines meaning you must arrive on the day of the quarantine start. With these fixed date quarantines, there is no exception for late arrival as we are juggling the number of hotel rooms with the anticipated large number of students needing to quarantine with back-to-back reservations. or the fixed date quarantines, most will be complete prior to the start of class. We do recognize that some delays are beyond your control such as weather related delays or flight cancellations. If these occur you should email email@example.com and we will work with you to schedule an alternative option.
We will also have a flexible date quarantine option where students can define their arrival dates. The flexible quarantine option will begin around the first day of classes and students selecting this option will need to begin classes remotely.
The possible fixed date quarantines start on the following dates: January 20, 21, 24, 25, 27, 28, 29 30, and February 1 and 2. Flexible quarantine options begin on February 1.