- Unused vacation time up to 60 hours over the maximum rollover amount will be eligible for pay-out. Any vacation time over the 60 hours will not be eligible for pay-out or rollover.
- Staff vacation banks will be reviewed for eligibility in December 2021 and payments will be made in January 2022. Employees do not need to take any action at this time.
- An option will be available for staff to direct the pay-out into the University’s 403(b) Retirement Program (up to the IRS maximum limit). Eligible employees will be notified about this opportunity and how to choose this option in December.
Vacation Pay-Out
Dear Colleagues,
Over the last year, our faculty and staff have worked through especially trying times in order to support the University’s mission to provide the very best education for our students, care for our patients, and service to our community.
Last year, University leadership announced changes to the Vacation Policy (#345) so that employees could roll over one and a quarter (1.25) year’s annual vacation accrual for 2021, recognizing that the pandemic made it difficult for many to take time off. During 2021, we are finding that vacation balances continue to build, with staff using fewer vacation days than in a typical year.
To ensure that staff benefit from unused vacation time in what has been a unique year, the University will implement a one-time Vacation Pay-Out Program at the end of 2021. All eligible staff through Pay Grade 98 will automatically receive a pay-out of up to 60 hours of unused vacation time above 1.25 of the employee’s annual vacation accrual.
Program Details:
Rate of pay per hour | 1.25 of annual entitlement | Vacation Bank as of December 31, 2021 | Vacation hours available for pay-out | Pay-out Amount | Lost hours | |
Employee 1 | $22 | 175 | 167 | 0 | $0 | 0 |
Employee 2 | $18 | 250 | 448.67 | 60 | $1,080 | 138.67 |
Employee 3 | $25 | 250 | 423.23 | 60 | $1,500 | 113.23 |
Employee 4 | $16 | 250 | 422.67 | 60 | $960 | 112.67 |
Employee 5 | $27 | 103.5 | 135.01 | 31.51 | $850.77 | 0 |
We are thankful for the incredible commitment you have shown to the University and those we serve. We encourage staff to work with their managers to plan and use vacation time when possible as time away creates important balance. Please contact your manager or ASK URHR with any questions.
Thank you for all your contributions to our University community.
Sincerely,
Kathleen Gallucci
Chief Human Resources Officer