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Eligibility and Enrollment

Understand what benefits you’re eligible for and when to enroll.

Home / Total Rewards: Benefits & Pay/ Eligibility and Enrollment

Get signed up for your benefits

The Total Rewards benefits package offered to full- and part-time employees of the University of Rochester has a wide range of features and varying levels of plans. The information and charts on this page will assist you in determining your own eligibility based on your current status with the University, as well as explain how to enroll.

Benefits eligibility

This comparison chart provides a high-level overview of the main features of the benefit plan available to employees of the University of Rochester.

Faculty or Staff Member Postdoctoral Associate or Fellow Resident or Fellow Member of SEIU
Health Care Plans ✓ ✓ ✓
Dental Plans ✓ ✓ ✓
Flexible Spending Accounts (FSA) ✓ ✓ ✓
Health Savings Account (HSA) ✓ ✓
Retirement Program ✓ ✓ 403(b) Plan* ✓ ✓
Group Life Insurance ✓ ✓
Tuition Benefits ✓ ✓** ✓ ✓
Wellness Program (Well-U) ✓ ✓ ✓ ✓
Family Care Program ✓ ✓
UR Medicine EAP ✓ ✓ ✓ ✓
Home Ownership Incentive ✓ ✓ ✓
Travel Accident Insurance ✓ ✓ ✓
Group Auto & Home Insurance ✓ ✓ ✓
MetLife Legal Plan ✓ ✓ ✓
VSP Vision Care ✓ ✓ ✓
Allstate Identity Protection ✓ ✓ ✓
Voluntary Long-Term Care Insurance ✓ ✓* ✓ ✓
Long-Term Disability Plan ✓ ✓
Voluntary Vision Care ✓
Voluntary Life and AD&D Insurance ✓
Child Care Subsidy ✓ ✓*** ✓

*Visiting Postdoctoral Fellows are not eligible for these benefits.

**Postdoctoral fellows and part-time postdoctoral associates are not eligible for these benefits.

***Only Postdoctoral Associates (job code 0093) are eligible for these benefits.

Benefits Eligibility Key

The Benefit Plans offered by the University of Rochester to eligible employees cover a wide range of benefits. Since eligibility for the plans varies, the “Benefits Eligibility Key” is designed to assist you in determining your own eligibility based on your current status with the University. This key will provide you with information such as whether you are considered full or part-time, employee class, salary grade and salary band, etc.

To view the “Benefits Eligibility Key”

  • Log in to HRMS
  • Navigate to the main menu
  • Choose Self Service > Benefits > Benefits Eligibility Key

Benefit enrollment timeline and instructions

This section will provide information about when you should enroll in specific benefits based on your date of hire or when you become eligible. You’ll also learn where to go to enroll.

Faculty or staff member

Health Care and Dental Plans

  • Health Care and Dental coverage will be effective the 1st of the month following your date of hire or on your date of hire if that occurs on the 1st of the month.

Health Savings Account and Flexible Spending Account

  • FSA and HSA elections will be effective on the same date or upon the date the enrollment is accepted, whichever is later.

Long-Term Disability Plan

  • LTD coverage will be effective after 1 year of service*
  • *Group coverage credit may apply for immediate LTD coverage. If applicable, complete the prior employee-sponsored group LTD coverage credit form.
  • Note: Coverage increases outside of the initial eligibility period require evidence of insurability and are subject to approval by the insurance carrier.

How to enroll

  1. Log in to HRMS using your Net ID
  2. Follow the navigation:
    a. Main Menu
    b. Self Service
    c. Benefits
    d. Benefits Enrollment

Note: If you are transferring into a benefit eligible position, you will need to complete the 2021 Enrollment Form for New Hires and Newly Benefits Eligible Employees for health care, dental, HSA, or FSA benefits. This form can be found on the Benefit Forms page under the Health Care & Dental Enrollment/Contributions section.

YOUR Benefits Extras: Allstate Identity Protection, MetLife Legal Plan, VSP Vision Care

  • If you are enrolled by the 15th of the month, coverage for Allstate Identity Protection, MetLife Legal Plan and/or VSP Vision Care will be effective 1st of the following month. If you enroll on the 16th-30th/31st, coverage will be effective 1st of the second following month.
  • Enroll online at www.YOURBenefitsExtras.com

Child Care Subsidy

  • Awards will be prorated and will be effective the 1st pay period following the date your completed application along with complete supporting documentation is received
  • Apply online here

Retirement 403(b) Program Automatic Voluntary Contributions

  • Employees are immediately eligible upon hire. Automatic Voluntary Contributions for eligible employees to the 403(b) Retirement Program will begin 60 days after hire date. Contributions are pre-tax each pay period at 3%. You may change your contribution amount at any time.
  • How to enroll
    • Visit TIAA.org/rochester
    • Click “Ready to Enroll”
    • Click “Register with TIAA” and complete online registration
    • Click “Get Started”Telephone enrollment: (800) 410-6497

Group Universal Life (GUL) Insurance

  • Guaranteed coverage is effective on the date you sign the application. Coverage requiring proof of good health is effective on the date it is approved by Securian Financial.
  • Note: After your initial 90-day eligibility period, proof of good health is required for elections and increases other than those that qualify for guaranteed coverage during open enrollment or following a qualifying family status change.
  • How to enroll
    • Log into HRMS using your Net ID
    • Click on the “Securian Financial” link on your HRMS homepage

403(b) Retirement Program

  • University Contributions – Regular full-time and part-time faculty & staff* with 2 years of service are eligible and contributions begin the first full pay period after satisfying the eligibility requirement.
  • * Certain positions are not eligible
  • Note: To receive credit for service at another eligible institution, you must complete the retirement service credit form
  • How to enroll
    • Visit TIAA.org/rochester
    • Click “Ready to Enroll”
    • Click “Register with TIAA” and complete online registration
    • Click “Get Started”
    • Telephone enrollment: (800) 410-6497

Well-U

  • Check your eligibility for the various wellness programs & resources
  • Visit the Well-U website for program enrollment information.

Tuition Benefits

  • Including the employee tuition waiver, employee tuition reimbursement, and the dependent child tuition waiver.
  • Must complete the appropriate service requirements prior to the start date of the course.
  • To receive credit for service at another eligible institution, you must complete the tuition benefits service credit form 
  • To apply for the Employee Tuition Waiver Benefit, log into HRMS using your Net ID and follow the path “Self Service -> Benefits -> Tuition -> Apply Employee Tuition Waiver”
  • Visit the  Tuition Benefits website to apply for the Employee Tuition Reimbursement Benefit.
  • To apply for the Dependent Child Tuition Waiver Benefit, log into HRMS using your Net ID and follow the path “Self Service -> Benefits -> Tuition -> Apply-Dependent Tuition Waiver”

University Home Ownership Incentive Program

  • Provides new homeowners in qualifying City neighborhoods with $9,000 towards the purchase of a primary residence ($3,000 from the University, $3,000 from the City and $3,000 from a participating lender).
  • Visit the Home Ownership Incentive page and call (585) 275-0476 to verify your eligibility

University-Paid Basic Term Life Insurance

  • Eligible immediately. Select, view, or change your beneficiary(ies) in HRMS.
  • How to enroll
    • Log in to HRMS using your Net ID
    • Click on the “Securian Financial” link on your HRMS homepage

YOUR Benefits Extras Group Auto & Home Insurance

  • Get side-by-side auto insurance quotes in minutes from Farmers GroupSelect (formally MetLife Auto & Home), Liberty Mutual and Travelers.
  • Apply online at www.YOURBenefitsExtras.com

Voluntary Long-Term Care Insurance

  • Long-term care insurance pays for home health care, assisted living and nursing home care to help people with the functions of day-to-day living.
  • Contact Legacy Services at (800) 230-3398 or custsvc@4groupltci.com

Family Care Program

  • Offering free Premium Care.com Memberships, a KinderCare discount, conveniently located summer camps, and more.
  • Visit the Family Care Program page for more information.

Additional forms can be found on the Benefit Forms page.

Postdoctoral associate and fellow benefits

Eligibility is immediate for the following benefits:

  • Medical: Excellus Blue PPO
  • Dental: MetLife Dental PPO PDP
  • Vision: Aetna PPO
  • Voluntary Life and AD&D

Immediately enroll within 30 days of hire online.

Contact Gallagher & Associates at (844) 243-0027 or email at URPD@garnett-powers.com.

Child Care Subsidy – Only eligible for Postdoctoral Associates (job code 0093)

  • Awards will be prorated and will be effective the 1st pay period following the date your completed application along with complete supporting documentation is received
  • Apply online here

Retirement 403(b) Program

  • Immediately eligible to make Employee Voluntary Contributions.*
  • You can enroll or make changes to your Voluntary Contributions at any time.
  • Contact TIAA at (800) 410-6497
  • *Visiting Postdoctoral Fellows are not eligible
  • How to enroll
    • Visit TIAA.org/rochester
    • Click “Ready to Enroll”
    • Click “Register with TIAA” and complete online registration
    • Click “Get Started”
    • Telephone enrollment: (800) 410-6497

Tuition Benefits – Beginning Fall 2021

  • Full-time Postdoctoral Associates (093) will be eligible upon appointment for a 95% tuition waiver of two credit-bearing courses per semester or mini-semester, only at the University of Rochester.
  • To apply for the Employee Tuition Waiver Benefit, log into HRMS using your Net ID and follow the path “Self Service -> Benefits -> Tuition -> Apply Employee Tuition Waiver”

Long-Term Care Insurance

  • Long-term care insurance pays for home health care, assisted living and nursing home care to help people with the functions of day-to-day living.
  • Contact Legacy Services at (800) 230-3398 or visit their website.

Additional forms can be found on the Benefit Forms page.

Resident and fellow benefits

Health Care Plans, Dental Plans

  • Health Care and Dental coverage will be effective as of the date of your appointment.

Health Savings Account, Flexible Spending Account

  • FSA and HSA elections are effective on the same date or upon the date the enrollment is accepted, whichever is later. Any FSA elections made are for the current, 2021 Plan Year, which ends 12/31/21

How to Enroll

  • Log in to HRMS using your Net ID
  • Follow the navigation:
    a. Main Menu
    b. Self Service
    c. Benefits
    d. Benefits Enrollment

YOUR Benefits Extras: Allstate Identity Protection, MetLife Legal Plan, VSP Vision Care

  • If you are enrolled by the 15th of the month, coverage for Allstate Identity Protection, MetLife Legal Plan and/or VSP Vision Care will be effective 1st of the following month. If you enroll on the 16th-30th/31st, coverage will be effective 1st of the second following month.
  • Enroll online at www.YOURBenefitsExtras.com

Child Care Subsidy

  • Awards will be prorated and will be effective the 1st pay period following the date your completed application along with complete supporting documentation is received
  • Apply online here

Group Universal Life (GUL) Insurance

  • Guaranteed coverage is effective on the date you sign the application. Coverage requiring proof of good health is effective on the date it is approved by Securian Financial.
  • Note: After your initial 90-day eligibility period, proof of good health is required for elections and increases other than those that qualify for guaranteed coverage during open enrollment or following a qualifying family status change.
  • How to enroll
    • Log into HRMS using your Net ID
    • Click on the “Securian Financial” link on your HRMS homepage

403(b) Retirement Program

  • Voluntary Contributions- Residents & Fellows are immediately eligible
  • How to enroll
    • Visit TIAA.org/rochester
    • Click “Ready to Enroll”
    • Click “Register with TIAA” and complete online registration
    • Click “Get Started”
    • Telephone enrollment: (800) 410-6497

Well-U

  • Check your eligibility for the various wellness programs & resources
  • Visit the Well-U page for program enrollment information.

Tuition Benefits

  • Full-time Strong Memorial Hospital Residents and Fellows and full-time Departmental Fellows are eligible upon appointment for a 95% tuition waiver of two credit-bearing courses per semester or mini-semester, only at the University of Rochester.
  • To apply for the Employee Tuition Waiver Benefit, log into HRMS using your Net ID and follow the path “Self Service -> Benefits -> Tuition -> Apply Employee Tuition Waiver

University Home Ownership Incentive Program

  • Provides new homeowners in qualifying City neighborhoods with $9,000 towards the purchase of a primary residence ($3,000 from the University, $3,000 from the City and $3,000 from a participating lender).
  • Visit the Home Ownership Incentive page and call (585) 275-0476 to verify your eligibility

University-Paid Basic Term Life Insurance

  • Eligible immediately. Select, view, or change your beneficiary(ies) in HRMS.
  • How to enroll
    • Log in to HRMS using your Net ID
    • Click on the “Securian Financial” link on your HRMS homepage

YOUR Benefits Extras: Group Auto & Home Insurance

  • Get side-by-side auto insurance quotes in minutes from Farmers GroupSelect (formally MetLife Auto & Home), Liberty Mutual and Travelers.
  • Apply online at www.YOURBenefitsExtras.com

Voluntary Long-Term Care Insurance

  • Long-term care insurance pays for home health care, assisted living and nursing home care to help people with the functions of day-to-day living
  • Contact Legacy Services at (800) 230-3398 or email custsvc@4groupltci.com

Family Care Program

  • Offering free Premium Care.com Memberships, a KinderCare discount, conveniently located summer camps, and more.
  • Visit the Family Care Program page for more information.

SEIU member Benefits

Flexible Spending Accounts (FSA)

  • FSA elections will be effective on 1st of the month following the date of hire, on your date of hire if that occurs on the 1st of the month, or upon the date the enrollment is accepted, whichever is later.
  • Note: If you are transferring into a benefit eligible position, you will need to complete the 2021 Benefit Program Enrollment Form for Members of SEIU. This form can be found on the Benefit Forms page under the Health Care & Dental Enrollment/Contributions section.
  • How to enroll
    • Log in to HRMS using your Net ID
    • Follow the navigation:
      a. Main Menu
      b. Self Service
      c. Benefits
      d. Benefits Enrollment

Long-Term Disability Plan

  • LTD coverage will be effective after 1 year of service*
  • *Group coverage credit may apply for immediate LTD coverage. If applicable, complete the prior employee-sponsored group LTD coverage credit form.
  • Note: Coverage increases outside of the initial eligibility period require evidence of insurability and are subject to approval by the insurance carrier
  • How to enroll
    • Log in to HRMS using your Net ID
    • Follow the navigation:
      a. Main Menu
      b. Self Service
      c. Benefits
      d. Benefits Enrollment

YOUR Benefits Extras: Allstate Identity Protection, MetLife Legal Plan, VSP Vision Care

  • If you are enrolled by the 15th of the month, coverage for Allstate Identity Protection, MetLife Legal Plan and/or VSP Vision Care will be effective 1st of the following month. If you enroll on the 16th-30th/31st, coverage will be effective 1st of the second following month.
  • Enroll online at www.YOURBenefitsExtras.com

Retirement 403(b) Program Automatic Voluntary Contributions

  • Employees are immediately eligible upon hire. Automatic Voluntary Contributions for eligible employees to the 403(b) Retirement Program will begin 60 days after hire date. Contributions are pre-tax each pay period at 3%. You may change your contribution amount at any time.
  • How to enroll
    • Visit TIAA.org/rochester
    • Click “Ready to Enroll”
    • Click “Register with TIAA” and complete online registration
    • Click “Get Started”
    • Telephone enrollment: (800) 410-6497

403(b) Retirement Program

  • University Contributions – Regular full-time and part-time faculty & staff* with 2 years of service are eligible and contributions begin the first full pay period after satisfying the eligibility requirement.
  • * Certain positions are not eligible.
  • Note: To receive credit for service at another eligible institution, you must complete the retirement service credit form.
  • How to enroll
    • Visit TIAA.org/rochester
    • Click “Ready to Enroll”
    • Click “Register with TIAA” and complete online registration
    • Click “Get Started”
    • Telephone enrollment: (800) 410-6497

Well-U

  • Check your eligibility for the various wellness programs & resources
  • Visit the Well-U website for program enrollment information.

Tuition Benefits for Dependent Children

  • To receive credit for service at another eligible institution, you must complete a tuition benefit service credit form.
  • To apply for the Dependent Child Tuition Waiver Benefit, log in to HRMS using your Net ID and follow the path “Self Service -> Benefits -> Tuition -> Apply -> Dependent Tuition Waiver”

University Home Ownership Incentive Program

  • Provides new homeowners in qualifying City neighborhoods with $9,000 towards the purchase of a primary residence ($3,000 from the University, $3,000 from the City and $3,000 from a participating lender).
  • Visit the Home Ownership Incentive page and call (585) 275-0476 to verify your eligibility

YOUR Benefits Extras: Group Auto & Home Insurance

  • Get side-by-side auto insurance quotes in minutes from Farmers GroupSelect (formally MetLife Auto & Home), Liberty Mutual and Travelers.
  • Apply online at www.YOURBenefitsExtras.com

Voluntary Long-Term Care Insurance

  • Long-term care insurance pays for home health care, assisted living and nursing home care to help people with the functions of day-to-day living.
  • Contact Legacy Services at (800) 230-3398 or email custsvc@4groupltci.com

Benefits glossary

Understand benefits terminology

Get definitions and explanations for some of the common terms and programs you’ll come across.

View glossary

Additional Benefits Resources

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