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New Employee Orientation

We’re excited you’re joining our team.

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Welcome to the University of Rochester

We are a diverse community in which all who work, teach, create, and provide care are welcome and respected. We are honored that you have chosen to join our team.

The University of Rochester is committed to the safety and well-being of our students, faculty, staff, patients, and community. Given the disruption caused by COVID-19, we are limiting large in-person classes, so we will not be holding New Employee Orientation at this time. Instead, you will complete an online organizational orientation in your department.

 

New employee orientation

On your designated start date, you will report directly to your department, with the exception of Nursing Practice staff who will receive orientation instructions from HR or the Center for Nursing Professional Development at (585) 273-4270.

Prior to your start date, we ask that you complete the following tasks:

  • Confirm your start time and location with your manager
  • Review information sent from your HR liaison including maps & temporary parking locations
  • Review the new employee checklist to guide your orientation tasks

If you have any questions, contact your HR Employment Service Center Liaison.

COVID-19 Vaccine

Meliora and keeping our community safe

The University is requiring all faculty and staff get vaccinated against COVID-19. This decision ensures our University community can continue to learn, discover, heal, and create in a safe manner.

Read the full announcement

New Employee Orientation Training in MyPath

The University of Rochester requires training for all new employees in our online learning and development software MyPath. Employees will be assigned a version of the training based on work location (Medical Center versus non-Medical Center) that must be completed by Day 7. The topics covered in each training are below.

Welcome Message (3 minutes)

Getting Started (10 minutes)

    • University ID Card
    • HRMS and Net ID
    • Payroll Services
    • Time Keeping
    • Pay Cycle and Direct Deposit
    • HR Benefits
    • Employee Compliance Responsibilities
    • Environmental Health and Safety
    • Campus Safety
    • Parking

COVID-19 Safety Training (20 minutes)

Key Policies and Expectations (10 minutes)

    • Probationary Period (Policy 169)
    • Dress Code (Policy 157)
    • Work Schedule/Work Hours (Policy 172)
    • Meal Periods (Policy 172
    • Smoke-Free Institution (Policy 170)
    • Compliance Education (Policy 114)
    • Drug-Free Workplace (Policy 171)
    • Affirmative Action (Policy 102)
    • Grievance Procedure (Policy 160)
    • Discrimination and Harassment (Policy 106)

FERPA: Protecting Student Privacy (15 minutes)

HIPAA – Privacy and Security (30 minutes)

Protecting University Data (30 minutes)

Confidentiality Statement (5 minutes)

Policy on Acceptable Use of Information Technology and Resources

Safety (5 minutes)

Active Shooter Awareness (20 minutes)

Harassment and Discrimination Prevention (35 minutes)

Unconscious Bias Awareness (90 minutes)

Welcome Message (3 minutes)

Getting Started (10 minutes)

    • University ID Card
    • HRMS and Net ID
    • Payroll Services
    • Time Keeping
    • Pay Cycle and Direct Deposit
    • HR Benefits
    • Employee Compliance Responsibilities
    • Environmental Health and Safety
    • Campus Safety
    • Parking

COVID-19 Safety Training (20 minutes)

HIPAA (30 minutes)

Key Policies and Expectations (10 minutes)

    • Probationary Period (Policy 169)
    • Dress Code (Policy 157)
    • Work Schedule/Work Hours (Policy 172)
    • Meal Periods (Policy 172
    • Smoke-Free Institution (Policy 170)
    • Compliance Education (Policy 114)
    • Drug-Free Workplace (Policy 171)
    • Affirmative Action (Policy 102)
    • Grievance Procedure (Policy 160)
    • Discrimination and Harassment (Policy 106)

Protecting University Data (30 minutes)

Confidentiality Statement (5 minutes)

Policy on Acceptable Use of Information Technology and Resources (5 minutes)

Safety (8 minutes)

Active Violence in a Clinical Setting (14 minutes)

URMC Leadership Welcome (4 minutes)

ICARE Values (15 minutes)

Integrity and Compliance (15 minutes)

Code of eConduct (5 minutes)

Infection Prevention (10 minutes)

Working in a Clinical Environment (10 minutes)

Safe Movement Handling (15 minutes)

Workplace Health (5 minutes)

Communications (10 minutes)

Harassment and Discrimination Prevention (35 minutes)

Unconscious Bias (30 minutes)

Mandatory In-Service (30 – 90 minutes)

The chart below details the weekly list of New Employee Orientation dates for 2023.

Day of week
 Date Additional orientation groups
Tuesday (due to a holiday) January 3, 2023 Nursing Week
Monday January 9, 2023 Union Week
Tuesday (due to a holiday) January 17, 2023
Monday January 23, 2023 Union Week
Monday January 30, 2023 Nursing Week
Monday February 6, 2023 Union Week
Monday February 13, 2023 Nursing Week
Monday February 20, 2023
Monday February 27, 2023 Nursing Week
Monday March 6, 2023 Union Week
Monday March 13, 2023 Nursing Week
Monday March 20, 2023 Union Week
Monday March 27, 2023 Nursing Week
Monday April 3, 2023
Monday April 10, 2023
Monday April 17, 2023 Union Week
Monday April 24, 2023 Nursing Week
Monday May 1, 2023 Union Week
Monday May 8, 2023 Nursing Week
Monday May 15, 2023 Union Week
Monday May 22, 2023
Tuesday (due to a holiday) May 30, 2023
Monday June 5, 2023 Nursing Week
Monday June 12, 2023
Tuesday (due to a holiday) June 20, 2023 Nursing Week
Monday June 26, 2023 Union Week
Monday July 3, 2023
Monday July 10, 2023 Union Week
Monday July 17, 2023 Nursing Week
Monday July 24, 2023 Union Week
Monday July 31, 2023 Nursing Week
Monday August 7, 2023
Monday August 14, 2023 Nursing Week
Monday August 21, 2023 Union Week
Monday August 28, 2023 Nursing Week
Tuesday (due to a holiday) September 5, 2023
Monday September 11, 2023 Nursing Week
Monday September 18, 2023 Union Week
Monday September 25, 2023
Monday October 2, 2023
Monday October 9, 2023 Nursing Week
Monday October 16, 2023 Union Week
Monday October 23, 2023 Nursing Week
Monday October 30, 2023
Monday November 6, 2023 Nursing Week
Monday November 13, 2023
Monday November 20, 2023
Monday November 27, 2023 Union Week
Monday December 4, 2023 Nursing Week
Monday December 11, 2023 Union Week
Monday December 18, 2023
NO NEW HIRE ORIENTATION WEEK OF 12/25/2023

*Revised 10/28/22.

Helpful resources

We’ve compiled links to some helpful resources to get you started in your career with us.

Parking

The Department of Transportation and Parking is an important resource for commuting to, and traveling throughout campus. Visit the Parking website to learn about the many services offered to support employees at the University

Click below to get started registering for a parking permit.

Get a parking permit

A graphic that shows the hierarchy of the University of Rochester as an organization. UR Medicine is a subset of URMC. URMC is a subset of the University of Rochester. URMC includes the medical schools. The University of Rochester includes central administration, the rest of the academic units, and the MAG.

One University

University of Rochester organizational structure

The University of Rochester is the region’s largest employer, and is made up of a variety of areas of service, including URMC and UR Medicine. This graphic is a helpful overview for better understanding the University’s structure.

Learn more about the University

University-wide contact guide

Below, you’ll find a list of websites and phone numbers for frequently used University-wide resources. A printable version of this information lives in this PDF.

Get to know our city

Relocating to Rochester?

Rochester is a great place to call home. Learn more about the city’s culture, and explore resources that will help you settle in.

Discover what Rochester has to offer

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