New Employee Orientation

We're excited you're joining our team.

Welcome to the University of Rochester

We are a diverse community in which all who work, teach, create, and provide care are welcome and respected. We are honored that you have chosen to join our team.

The University of Rochester is committed to the safety and well-being of our students, faculty, staff, patients, and community. Given the disruption caused by COVID-19, we are limiting large in-person classes, so we will not be holding New Employee Orientation at this time. Instead, you will complete an online organizational orientation in your department.

New employee orientation

On your designated start date, you will report directly to your department, with the exception of Nursing Practice staff who will receive orientation instructions from HR or the Center for Nursing Professional Development at (585) 273-4270.

Prior to your start date, we ask that you complete the following tasks:

Confirm your start time and location with your manager
Review information sent from your HR liaison including maps & temporary parking locations
Review the new employee checklist to guide your orientation tasks

If you have any questions, contact your HR Employment Service Center Liaison.

The University is requiring all faculty and staff get vaccinated against COVID-19. This decision ensures our University community can continue to learn, discover, heal, and create in a safe manner.

Read the full announcement

New Employee Orientation Training in MyPath

The University of Rochester requires training for all new employees in our online learning and development software MyPath. Employees will be assigned a version of the training based on work location (Medical Center versus non-Medical Center) that must be completed by Day 7. The topics covered in each training are below.

Welcome Message (3 minutes)

Getting Started (10 minutes)

- University ID Card
- HRMS and Net ID
- Payroll Services
- Time Keeping
- Pay Cycle and Direct Deposit
- HR Benefits
- Employee Compliance Responsibilities
- Environmental Health and Safety
- Campus Safety
- Parking

COVID-19 Safety Training (20 minutes)

Key Policies and Expectations (10 minutes)

- Probationary Period (Policy 169)
- Dress Code (Policy 157)
- Work Schedule/Work Hours (Policy 172)
- Meal Periods (Policy 172
- Smoke-Free Institution (Policy 170)
- Compliance Education (Policy 114)
- Drug-Free Workplace (Policy 171)
- Affirmative Action (Policy 102)
- Grievance Procedure (Policy 160)
- Discrimination and Harassment (Policy 106)

FERPA: Protecting Student Privacy (15 minutes)

HIPAA – Privacy and Security (30 minutes)

Protecting University Data (30 minutes)

Confidentiality Statement (5 minutes)

Policy on Acceptable Use of Information Technology and Resources

Safety (5 minutes)

Active Shooter Awareness (20 minutes)

Harassment and Discrimination Prevention (60-90 minutes)

Unconscious Bias Awareness (90 minutes)

Welcome Message (3 minutes)

Getting Started (10 minutes)

- University ID Card
- HRMS and Net ID
- Payroll Services
- Time Keeping
- Pay Cycle and Direct Deposit
- HR Benefits
- Employee Compliance Responsibilities
- Environmental Health and Safety
- Campus Safety
- Parking

COVID-19 Safety Training (20 minutes)

HIPAA (30 minutes)

Key Policies and Expectations (10 minutes)

- Probationary Period (Policy 169)
- Dress Code (Policy 157)
- Work Schedule/Work Hours (Policy 172)
- Meal Periods (Policy 172
- Smoke-Free Institution (Policy 170)
- Compliance Education (Policy 114)
- Drug-Free Workplace (Policy 171)
- Affirmative Action (Policy 102)
- Grievance Procedure (Policy 160)
- Discrimination and Harassment (Policy 106)

Protecting University Data (30 minutes)

Confidentiality Statement (5 minutes)

Policy on Acceptable Use of Information Technology and Resources (5 minutes)

Safety (8 minutes)

Active Violence in a Clinical Setting (14 minutes)

URMC Leadership Welcome (4 minutes)

ICARE Values (15 minutes)

Integrity and Compliance (15 minutes)

Code of eConduct (5 minutes)

Infection Prevention (10 minutes)

Working in a Clinical Environment (10 minutes)

Safe Movement Handling (15 minutes)

Workplace Health (5 minutes)

Communications (10 minutes)

Harassment and Discrimination Prevention (60 – 90 minutes)

Unconscious Bias (30 minutes)

Mandatory In-Service (30 – 90 minutes)

The chart below details the weekly list of New Employee Orientation dates for 2021.

Day of week	Date	Additional orientation groups
Monday	January 4, 2021	Nursing Week
Monday	January 11, 2021	Union Week
Tuesday (due to a holiday)	January 19, 2021
Monday	January 25, 2021	Union Week
Monday	February 1, 2021	Nursing Week
Monday	February 8, 2021	Union Week
Monday	February 15, 2021	Nursing Week
Monday	February 22, 2021	Union Week
Monday	March 1, 2021	Nursing Week
Monday	March 8, 2021	Union Week
Monday	March 15, 2021	Nursing Week
Monday	March 22, 2021	Union Week
Monday	March 29, 2021	Nursing Week
Monday	April 5, 2021
Monday	April 12, 2021	Nursing Week
Monday	April 19, 2021	Union Week
Monday	April 26, 2021	Nursing Week
Monday	May 3, 2021
Monday	May 10, 2021	Nursing Week
Monday	May 17, 2021	Union Week
Monday	May 24, 2021
Tuesday (due to a holiday)	June 1, 2021
Monday	June 7, 2021
Monday	June 14, 2021	Union Week
Monday	June 21, 2021
Monday	June 28, 2021	Union Week
Tuesday (due to a holiday)	July 6, 2021
Monday	July 12, 2021	Union Week
Monday	July 19, 2021
Monday	July 26, 2021	Union Week
Monday	August 2, 2021
Monday	August 9, 2021	Union Week
Monday	August 16, 2021
Monday	August 23, 2021	Union Week
Monday	August 30, 2021
Tuesday (due to a holiday)	September 7, 2021
Monday	September 13, 2021
Monday	September 20, 2021	Union Week
Monday	September 27, 2021
Monday	October 4, 2021
Monday	October 11, 2021
Monday	October 18, 2021	Union Week
Monday	October 25, 2021
Monday	November 1, 2021
Monday	November 8, 2021
Monday	November 15, 2021	Union Week
Monday	November 22, 2021
Monday	November 29, 2021
Monday	December 6, 2021
Monday	December 13, 2021	Union Week
Monday	December 20, 2021
NO NEW HIRE ORIENTATION WEEK OF 12/27/2021

*Revised 12/10/20. Nursing Orientation weeks shown through May only.

The chart below details the weekly list of New Employee Orientation dates for 2022.

Day of week	Date	Additional orientation groups
Monday	January 3, 2022	Nursing Week
Monday	January 10, 2022	Union Week
Tuesday (due to a holiday)	January 18, 2022
Monday	January 24, 2022	Union Week
Monday	January 31, 2022
Monday	February 7, 2022
Monday	February 14, 2022	Nursing Week
Monday	February 21, 2022	Union Week
Monday	February 28, 2022	Nursing Week
Monday	March 7, 2022
Monday	March 14, 2022	Nursing Week
Monday	March 21, 2022	Union Week
Monday	March 28, 2022	Nursing Week
Monday	April 4, 2022
Monday	April 11, 2022	Nursing Week
Monday	April 18, 2022	Union Week
Monday	April 25, 2022	Nursing Week
Monday	May 2, 2022
Monday	May 9, 2022	Nursing Week
Monday	May 16, 2022	Union Week
Monday	May 23, 2022
Tuesday (due to a holiday)	May 31, 2022
Monday	June 6, 2022	Nursing Week
Monday	June 13, 2022	Union Week
Tuesday (due to a holiday)	June 21, 2022	Nursing Week
Monday	June 27, 2022	Union Week
Tuesday (due to a holiday)	July 5, 2022
Monday	July 11, 2022	Union Week
Monday	July 18, 2022	Nursing Week
Monday	July 25, 2022	Union Week
Monday	August 1, 2022	Nursing Week
Monday	August 8, 2022	Union Week
Monday	August 15, 2022	Nursing Week
Monday	August 22, 2022
Monday	August 29, 2022	Nursing Week
Tuesday (due to a holiday)	September 6, 2022
Monday	September 12, 2022	Nursing Week
Monday	September 19, 2022	Union Week
Monday	September 26, 2022
Monday	October 3, 2022
Monday	October 10, 2022	Nursing Week
Monday	October 17, 2022	Union Week
Monday	October 24, 2022	Nursing Week
Monday	October 31, 2022
Monday	November 7, 2022	Nursing Week
Monday	November 14, 2022	Union Week
Monday	November 21, 2022
Monday	November 28, 2022
Monday	December 5, 2022	Nursing Week
Monday	December 12, 2022	Union Week
Monday	December 19, 2022
NO NEW HIRE ORIENTATION WEEK OF 12/26/2022

*Revised 11/22/21.

New employee checklist PDF

Benefits overview

Our vision and values

Keeping you safe at work

Parking

The Department of Transportation and Parking is an important resource for commuting to, and traveling throughout campus. Visit the Parking website to learn about the many services offered to support employees at the University

Click below to get started registering for a parking permit.

Get a parking permit

A graphic that shows the hierarchy of the University of Rochester as an organization. UR Medicine is a subset of URMC. URMC is a subset of the University of Rochester. URMC includes the medical schools. The University of Rochester includes central administration, the rest of the academic units, and the MAG.

One University

University of Rochester organizational structure

The University of Rochester is the region’s largest employer, and is made up of a variety of areas of service, including URMC and UR Medicine. This graphic is a helpful overview for better understanding the University’s structure.

Learn more about the University

University-wide contact guide

Below, you’ll find a list of websites and phone numbers for frequently used University-wide resources. A printable version of this information lives in this PDF.

Website: urmc.rochester.edu/eap.aspx

Phone: (585) 475-0432

Website: urmc.rochester.edu/pharmacy/pharmacies/employee.aspx

Phone: (585) 276-3900

Website: safety.rochester.edu

Phone: (585) 275-3241

Submit a question using this web form.

You can also email ask-urhr@rochester.edu or call (585) 275-8747.

Visit the Benefits page on our website to learn more, or visit the Benefits Contacts page to find the most specific contact for your needs.

Visit the Policies website to explore our HR policies.

Phone:

(585) 273-4320 (River Campus)