Graduating students* may work through Student Employment through their Commencement Day. Commencement dates may vary by school.
*Graduating international students last day may be affected by the I-20 expiration date used on their I-9.
There are 3 options to consider when hiring recently graduated/former, non-matriculated, inactive or current students.
- Hiring “Students” Through Human Resources: Use this option for recently graduated, former “students” who are unable to be hired through Student Employment, or through Form 506/520 (see #2). This includes non- matriculated UR “students”, who will continue to work past Commencement Day, non-UR students, and co-op/intern students from other universities. These “students” must be hired through HR using the same process as for other staff hires:
- HRMS Form 600 ─ Staff Requisition
This form is used to hire “students” (as identified above) as Time-As-Reported (TAR) with an End Date; this form can be accessed by logging into HRMS. Send the completed 600 Form to the HR Service Center and indicate that there is a Strong Candidate Identified (SCI). For Medical Center Divisions, a signed and approved Medical Center Exemption Form is required. The applicable TAR fringe benefit rate is charged to your department.
- Strong Staffing
Former “students” may be hired for up to six months through Strong Staffing, the University’s in-house temporary services department. Strong Staffing Requisition Forms are available here. The applicable Strong Staffing fringe benefit rate is charged to your department.
- When requesting that a former “student” be hired by Strong Staffing, be sure to allow two weeks’ minimum for Strong Staffing’s pre-employment requirements to be met to ensure the “student” does not experience an interruption in pay.
- Strong Staffing will schedule your summer hire(s) for a mandatory Payroll Orientation, conducted weekly.
- Positions involving direct face-to-face contact with patients require a physical and a drug screen; patient contact positions also require that former “students” attend UR Orientation. Strong Staffing will coordinate and schedule these pre-requisites.
- Hiring Current Students Using HRMS Form 506/520 for Graduate Student/Postdoctoral Appointments: Use this option for hiring current University of Rochester Graduate Student and Postdoctoral candidates. Students from other schools would be hired into staff positions (see #1) unless approved by the Dean of Graduate Studies.
- Hiring Current Students through the Student Employment Office: This option is used for hiring current matriculated UR students not hired on a 506/520 form (see #2). Visit JobLink through the Employer link on the HRMS home page. JobLink allows you to post jobs, review student applications, hire matriculated UR students, verify I-9s, and access student employment resources.
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- Commencement Day is the last day graduating students may work through Student Employment. All students who graduate must become inactive following graduation.
Note: Departments are responsible for terminating students that have resigned, graduated, or are on inactive status [leave of absence] etc. through Student Employment; visit JobLink > On Campus Employer > Forms and Information > Terminations.
For questions related to hiring students, please feel free to contact:
Employment Services Liaisons: HR_liaisons@hr.rochester.edu
Strong Staffing: hr.tsp@hr.rochester.edu
Student Employment: seo@rochester.edu