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Office of Human Resources

Leaving University of Rochester

Resources for your transition

Topics on this page

For employees

Giving Notice

If you plan to leave the University, giving adequate notice is essential. Read Policy 136 to learn about the termination process for all staff, whether voluntary or involuntary.

myURHR Post-Relationship Access Instructions

As part of your separation, you will have limited access to the HR System (myURHR) for accessing payslips, current year W-2s, and to update key contact information. Full system access will expire, and you will regain limited access to myURHR 48 hours after your separation is processed. Based on your last pay date, access will continue until May 1 of the next tax year.

Logging in

You must log in through myURHR. You will no longer be able to log in through links for active staff. Please look for your appropriate site login as designated by ‘Former University of Rochester Faculty and Staff’ to log in to myURHR.

A screenshot of the Workday log-in environment selection menu with 'Former University of Rochester Faculty and Staff' highlighted.
A screenshot of the Workday log-in environment selection menu.

At this point, you will be prompted to log in. Please note that this differs from the prompt you have received in the past. Please enter your work email address here.

myURHR sign in page
A screenshot of the myURHR login screen.

When prompted for your password, please enter the password you previously used to log in to myURHR.

*** If you have forgotten your password, please contact the University IT Help Desk to have them reset it.

Phone: University IT Help Desk (585) 275-1000
Email: univithelp@rochester.edu.

View/print payslips and tax documents

Once in myURHR, please click on the Pay app on the Homepage to view your payslips and W-2s.

myURHR Top Apps example, highlighting Pay.
A screengrab of the Top Apps quick links list showing links to Personal Information, Pay, and Favorites

From the Pay app, select Payments. Scroll down the page to view All Payslips. Select the View/Print buttons to access a specific payslip.

myURHR Payslips window
A screengrab of the Pay page displays a list of available payslips, with options to view or print each one.

Select Tax Documents to view/print your W-2.

myURHR tax document screen
A screenshot of the side navigation of the Pay page with ‘Tax Documents’ highlighted.
myURHR Tax Documents page highlighting 'View/Print' button.
A screenshot of a 2023 tax document with the ‘View/Print’ option highlighted.
Update your personal information

Select the Profile icon on the myURHR homepage.

A screenshot of the account dropdown menu highlighting 'View Profile.'
A screenshot of the account dropdown menu.
Update your contact information

To update your Contact Information, click the Profile icon and View Profile. Select Contact in the blue section. The following screen will open. Click Edit to update your address, phone number, and email address.

myURHR contact page
A screenshot of the profile dropdown menu (left image). A screenshot of the ‘My Contact Information’ page (right image).
Change your legal name

You can also change your legal name by selecting Personal in the blue section. Select Edit in the Name section. The Edit Legal Name box will open. Changes to your legal name will require documentation to be attached.

myURHR Edit Legal Name screenshot with the fields First Name, Middle Name, and Last Name highlighted.
A screenshot of the ‘Edit Legal Name’ box.
Change your password

To change your password, do the following.

Open a browser and enter the URL: http://login.microsoftonline.com

browser search bar with the URL: http://login.microsoftonline.com
A screengrab of a browser search bar with the URL: http://login.microsoftonline.com.

When asked to sign in, enter your username (email address). Please enter the password that you use to log into myURHR. Confirm the Duo Prompt.

myURHR login screen with a prompt to enter an email (on the left) and password (on the right)
Screengrabs of the myURHR login screen with a prompt to enter an email (left image) and password (right image)

In the upper right-hand corner, click on your Profile icon and then click View Account. From here, please click the Change Password link on the Password icon.

Profile dropdown menu (left image), and screen to change your password (right image)
A screenshot of the Profile dropdown menu (left image) and one of the prompts to change your password (right image).

Please enter your Old Password and New Password and confirm the new password. Next, click Submit.

myURHR change password fields; user ID, old password, create new password, and confirm new password
A screenshot of the ‘Change password’ form.

 

For retirees

You might find these resources helpful if you are exploring retirement or are retiring.

For managers

Our Manager’s Toolkit can help you plan for a smooth transition when an employee is planning to leave your team.