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Timecard corrections guidance

If a correction to a timecard is needed, please follow the instructions below based on the time period of the change.

Corrections to timecards in HRMS prior to myURHR UKG go-live:

  • For biweekly, this is any correction needed prior to 12/15/2024
  • For semimonthly & monthly, this is any correction needed prior 1/1/2025

Timekeepers/managers should NOT make corrections in UKG for these time periods as they will not automatically result in payments.

Action: Pay adjustments for time periods in HRMS prior to go-live should be handled via the One-Time Payment process in myURHR Workday.
For guidance, please refer to the Request One-Time Payment QRC.

If the timecard correction has an impact on accrual balances (i.e. vacation, PTO, sick), please additionally submit a ticket via Ask-URHR (ask-urhr@ur.rochester.edu) with the employee name, employee ID, and dates of the changes. Please note that salaried vacation requests entered into HRMS, but not approved by the 12/24/24 Time and Labor deadline, have been processed (approved) and balances will be updated in UKG.

Corrections to timecards processed in myURHR UKG: 

  • For biweekly, this is any correction needed for pay periods 12/15/2024 or later
  • For semi-monthly & monthly, this is any correction needed for pay periods 1/1/2025 or later

Timekeepers/managers should make corrections in UKG.

Action: Historical changes can be entered on the timecard after edits are enabled following the payroll close. This will be by 10 a.m. on the day following the Time and Labor Deadline. Refer to the Managing Timecards: Training for Managers or Timekeeping for UKG Advanced Scheduling Populations eLearning courses in MyPath for guidance on making historical corrections.

Once timecard edits have been approved by a timekeeper/manager in UKG, they will automatically process as part of the next normal pay cycle. If an off-cycle check is warranted, timekeepers/managers should work with their department coordinator to request an off-cycle check in myURHR Workday. For guidance, please refer to the Off-Cycle Check Request QRC and the University’s Policy on Off-Cycle Issuance of Payroll Payments.