Frequently asked questions (FAQs)
Get in-depth information about how Family Medical Leave works, including different types of leave and eligibility requirements.
See FAQs
Family Medical Leave (FMLA)
Family Medical Leave (FMLA) is an unpaid leave granted to eligible employees for up to 12 weeks during a 12-month period for a qualifying reason, including:
- The birth or care of a newborn child
- Placement of a child for adoption or foster care and care for the newly placed child
- To care for a spouse, domestic partner, child, or parent with a serious health condition
- The employee’s own serious health condition
- To care for a service/military family member recovering from a serious injury sustained in the line of duty
- A service/military family member is, or will be, deployed to a foreign country
You can reference the FMLA policy on the University’s policies website for full details.
Requesting Family Medical Leave
To request the FMLA, please submit the completed medical certification form below and returning to University of Rochester’s Leave Administration department within 15 days. Please submit via email to HR_FMLA@ur.rochester.edu or fax to (585) 276-1361.
Medical certification forms
Please click on the appropriate certification for your FMLA leave need and print. If you have trouble viewing the PDF below, your PDF viewer may not be able to display these types of documents. You may also download the files and open them with the latest version of Adobe Reader.
- Employee’s serious health condition
- Covered family member’s serious health condition
- Qualifying exigency for military family leave
- Serious injury or illness of covered servicemember for military family leave
- Serious injury or illness of a veteran for military caregiver leave
When processed, Leave Administration sends an approval/denial letter to the employee, supervisor, and Business Partner. When FMLA time is needed, follow department/unit call off procedures, be sure to indicate that the absence is FMLA. Use of FMLA time is confidential and notice that call off is FMLA should be to supervisor/designee only.
Automated process for accruals in myURHR
Effective December 15, 2024, in myURHR UKG, there will be a new automated accruals payments process that will determine the order in which accruals for time will be paid.
Accruals for paid time to supplement FMLA will be paid in the following order:
- Vacation
- Paid Time Off (PTO) or Sick
Helpful resources
In addition to the information you’ll find in the official policy, these documents and guides might be helpful to you.
If you cannot print the above certification, please complete the Family Medical Leave (FMLA) Request Form.