For managers, coordinators, timekeepers, and department and division finance approvers
Resources
For managers, coordinators, timekeepers, and department and division finance approvers
Ask Mel (mel.rochester.edu) your myURHR questions (must be on the University network or connected via VPN)
Support Resources (including Ask Mel, QRCs, Learning Lives, Office Hours, and more) For any ticket submitted, please include as much detailed information as possible.
Monday, December 30 at 3 p.m.
First Bi-weekly Payroll deadline in UKG
With one week remaining before the first payroll deadline in UKG for the bi-weekly pay cycle, it’s time to take action. Below is a timekeeping checklist with resources to guide managers and timekeepers and help them meet the strict payroll deadline of Monday, December 30 at 3 p.m. Please read it carefully to avoid delays.
Key actions for this week for bi-weekly timecards:
For managers and timekeepers of student employees: The myURHR support team is aware some student employees have been assigned to the incorrect supervisory organizations in Workday and is collaborating with the Student Employment Office to make proper adjustments. This should not affect the ability of timekeepers to enter time, or view and approve hourly student employee timecards in UKG for those on their team. Adjustments to the supervisory organizations are expected to be made in Workday later this week. If you continue to notice an incorrect supervisory organization for a student employee, please submit a ticket via Ask-URHR and include the necessary details for updates.
If your staff use the punch tile on the UKG home page to enter time: Remind them about the scroll bar to show all available punch options. Please note that some hourly employees are not scrolling down to reveal the “Out Punch” option and are instead selecting “In Punch” twice, which will require a correction.
Reminders for staff using time clocks:
Key actions by 3 p.m. on Monday, December 30 for bi-weekly timecards:
Your prompt attention to adhering to the December 30 at 3 p.m. deadline is essential to ensuring timely and accurate payroll processing.
Additional UKG Quick Reference Cards (QRCs):
UKG reminders:
Office Hours for Workday and UKG—Join via Zoom
Send questions early and then join the session to learn more.
Learning Lives for UKG—REGISTER in MyPath by searching for Learning Lives
Note: There are registration deadlines for each session.
By Tuesday, December 24
Deadline for semi-monthly and monthly-paid staff to enter time off requests through December 31 in HRMS
Tuesday, December 24 by 3 p.m.
Deadline for last approval in HRMS for semi-monthly & monthly pay cycles
Friday, December 27 by noon
Deadline for off-cycle payment requests for calendar year 2024 out of HRMS
Monday, December 30 by 3 p.m.—Strict Deadline
Deadline for first approval in myURHR UKG for bi-weekly pay cycle
Thursday, January 2
New off-cycle check requests begin processing in myURHR.
Thursday, January 9 by 3 p.m.—Strict Deadline
First approval in myURHR UKG for semi-monthly pay cycle
Friday, January 24 by 3 p.m.—Strict Deadline
First approval in myURHR UKG for monthly pay cycle
In case you missed it: Roundup #2 from Dec. 20
Reminders:
Individuals with the appropriate security access can initiate the Change Job process to complete this move themselves as Change Job will become the standard as we all get more acquainted with Workday.