myURHR roundup reminder: Bi-weekly timecard approval today by 3 p.m. in UKG
For managers, coordinators, timekeepers, and department and division finance approvers
Topics on this page:
Resources
Ask Mel (mel.rochester.edu) your myURHR questions (must be on the University network or connected via VPN)
Support Resources (including Ask Mel, QRCs, Learning Lives, Office Hours, and more) For any ticket submitted, please include as much detailed information as possible.
Today by 3 p.m.: Bi-weekly timecard approval
Managers and timekeepers:
Timecards of hourly employees for the December 15–December 28 pay period must be reviewed, edited, and approved in UKG by today’s 3 p.m. deadline. This is a strict deadline.
Any pending bi-weekly timecard employee edits and/or direct entries in the timecard for the December 15–December 28 pay period that are not resolved by the 3 p.m. deadline will be rejected. They will then have to be re-entered as historical corrections in the next bi-weekly pay period.
UKG frequently asked questions
Find answers to UKG FAQs including:
How do I make edits to an employee’s time off requests?
If you need to edit an employee’s time off request as a manager/timekeeper, you can do so from the employee’s schedule (or in the Control Center). Follow these instructions to edit from the schedule.
Why does the timecard appear locked and how can I edit it?
Whenever a timekeeper/manager approves a timecard during the current in-process pay period, it becomes locked and no employee direct edits are allowed until the approval is removed. The individual who approved the timecard must undo that approval by selecting “Remove Approval” for the timecard to be further edited. Timecards should be reviewed and edited as needed throughout the pay period and then the approval button selected when ready for final confirmation.
Updates
Use of UR on-call pay codes
When using the general on-call pay code (OC) in myURHR UKG, please make sure to enter units, not hours, in the Amount column. This is similar practice to what happened in HRMS. When selecting the type of on-call (e.g., short or long), input “1” unit to indicate the staff member was on-call for that day/row, rather than the number of hours they were on-call.
When using special on-call pay codes (OS) in myURHR UKG, please make sure to enter hours in the Amount column. This is similar practice to what happened in HRMS.
Accrual balances
Accrual balances (e.g. vacation, PTO, sick, etc.) for bi-weekly paid employees are available in UKG. For semi-monthly and monthly-paid employees, balances are in the process of being updated, with the close of the final payrolls in HRMS. By January 3, 2025, semi-monthly and monthly-paid employees should see their actual accrual balances in UKG. Once they are fully visible in UKG for your pay group, use the view accrual balances QRC for help understanding your accrual balance.
Additional resources
- Office Hours for managers and timekeepers: Monday, December 30, 2024, 8:00 a.m.–10:00 a.m.
- myURHR Reports Crosswalk
- Leave Management Guide for Use of Accrued Time (with QRCs)
- myURHR News Roundup #4 from Dec. 27
Good to remember
As a manager/timekeeper, you can make changes and/or corrections to the timecards throughout the pay period. The more frequently you view bi-weekly timecards, the less time it will take on payroll Monday.
It’s best to wait until after the pay period closes to approve timecards. Once a timecard is approved, employees will not be able to edit unless the approver removes the approval on the timecard.