Frequently asked questions (FAQs)
Get more in-depth information about how Short-Term Disability works, including how you’ll get paid.
See FAQs
Short-Term Disability
Short-Term Disability (STD) pays all or part of a basic salary for an eligible individual who is absent from work due to illness or disability that is not related to the job, and which prevents the individual from performing University duties.
Short-Term Disability benefits begin with the eighth consecutive day of a sick absence.
Explore the policy
You can find the full details in the official University Short-Term Disability policy on the University’s policies website.
How to apply for Short-Term Disability
For a sick/disability absence involving more than seven calendar days, employees must call Hartford, our STD insurance carrier, at (866) 548-3101. Hartford will provide employees with any paperwork required and confirm the next steps. Employees must also keep their supervisor advised of their anticipated return to work date.
View the Quick Guide to Requesting STD
Report a return from Short-Term Disability
The department reporting a return to work for one of their employees/members of your department will need to complete this online form.
Supplemental Pay Leave Request
Effective December 15, 2024, in myURHR UKG employees leave for Short-term Disability (STD), Workers Compensation (WC), or Paid Family Leave (PFL) per New York State requirements will need to request in writing to use any accrued time to supplement their leave where full pay is not offered.
Additionally, a new automated accruals payments process will determine the order in which accruals for time will be paid.
Accruals for paid time to supplement STD will be paid in the following order when requested via an opt-in form by employees:
- Supplemental Vacation (if applicable)
- Supplemental Sick (if applicable)
- Vacation
- Paid Time Off (PTO) or Sick
For more information, view the myURHR Leave Management Guide: Using Accrued Time.
Helpful resources
In addition to the information you’ll find in the official policy, these documents and guides might be helpful to you.
- Frequently asked questions (FAQs)
- Plan-at-a-glance
- Plan-at-a-glance for student employment
- Plan-at-a-glance for graduate students
- Maternity leave guide website
- Maternity quick reference PDF
- Statement of rights under disability
- Exclusions under NYS disability
- User’s guide to time and labor – STD section
Hartford notice examples
The following PDFs are examples of email notifications that come from Hartford based on the status of an individual’s Short-Term Disability. These should help supervisors/timekeepers understand the notice types and provide clarity when coding time in HRMS.