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Tuition Benefits Enrollment Process

Employee Tuition Waiver Benefit

For courses at the University of Rochester


  • 1. Confirm your eligibility for the tuition waiver benefit

    Eligible employees include those with at least 1 year of full-time service or 2 years of part-time service. If you are unsure of your eligibility, contact the Office of Total Rewards at 585-275-0476 or via email at TuitionBenefits@UR.rochester.edu.

  • 2. Complete the Employee Tuition Waiver application
    • a. Page 3 of the application requires:
      • 2 signatures by the employee.
      • Confirmation of whether graduate courses are taxable or not taxable.
      • 2 questions answered and 1 signature by the supervisor/department head.

    • b. Page 5 of the application (Tax Exemption Form) only needs to be completed if you checked the box on Page 3 confirming that your graduate course(s) are “not taxable” (page 5 must be completed for each applicable course).
      • Answer the 4 questions.
      • Needs to be signed by both employee and supervisor/department head.

    • c. Submit your Employee Tuition Waiver application to the Office of Total Rewards via email: TuitionBenefits@UR.rochester.edu
      • Submission must be within 30 days after the start of the course(s).

        If your application is completed incorrectly, you will be notified and allowed to re-submit.

  • 3. Employee Tuition Waiver Process after submission

    The Office of Total Rewards will process the application (please allow two weeks). It will take 3 business days for any approved tuition waivers to be processed by the Bursar’s Office (tuition waiver percentage is based on employee’s annual salary).

    Note: The Bursar’s Office updates online student accounts once per month. If you believe your application was processed but the waiver is not reflected on your student account and would like to know your balance due, please contact the Bursar’s Office at 585-275-3931.


Employee Tuition Reimbursement Benefit

For courses taken at another college/university


  • 1. Confirm your eligibility for the tuition reimbursement benefit

    Eligible employees include those with at least 1 year of full-time service. If you are unsure of your eligibility, contact the Office of Total Rewards at 585-275-0476 or via email at TuitionBenefits@UR.rochester.edu.

  • 2. Complete the Employee Tuition Reimbursement application
    • a. Page 3 of the application requires:
      • 2 signatures by the employee.
      • Confirmation of whether graduate courses are taxable or not taxable.
      • 2 questions answered and 1 signature by the supervisor/department head.

    • b. Page 5 of the application (Tax Exemption Form) only needs to be completed if you checked the box on Page 3 confirming that your graduate course(s) are “not taxable” (page 5 must be completed for each applicable course).
      • Answer the 4 questions.
      • Needs to be signed by both employee and supervisor/department head.

    • c. Submit your Employee Tuition Reimbursement application to the Office of Total Rewards via email: TuitionBenefits@UR.rochester.edu.
      • Submission must be within 30 days after the start of the course(s).

        If your application is completed incorrectly, you will be notified and allowed to re-submit.

  • 3. Tuition Reimbursement Approval Process

    The Office of Total Rewards will notify you of your tuition reimbursement applications approval/denial via email.

  • 4. Payment of 70% Tuition Reimbursement

    Within 90 days of course completion the employee must submit an itemized tuition bill, including proof of cost and payment, and proof of successful course completion (i.e. grade report) to the Office of Total Rewards via email at TuitionBenefits@UR.rochester.edu.

    Note: Once paperwork is submitted, reimbursements will be loaded into employee’s paychecks within 1-2 pay periods of paperwork being received.


Dependent Children Tuition Waiver Benefit


  • 1. Confirm your eligibility for the dependent children tuition waiver benefit

    5 years, 6 years or 10 years of service depending on the benefit. If you are unsure, contact the Office of Total Rewards at 585-275-0476 or via email: TuitionBenefits@UR.rochester.edu.

  • 2. Complete the online Dependent Children Tuition Waiver application
    • a. Log into HRMS (www.rochester.edu/people)

      Self Service > Benefits > Tuition > Apply-Dependent Tuition Waiver

    • b. Complete the application and hit “Submit”

  • 3. Dependent Children Tuition Waiver Process after submission
    • a. The Office of Total Rewards will approve the appropriate waiver benefit and notify Financial Aid.
    • b. Financial Aid adjusts the student’s account per the waiver benefit.