Benefits Eligibility & Enrollment

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Faculty and Staff Benefits

This is a summary of the main features of the benefit plan available to full- and part-time University of Rochester faculty and staff members. View your full Faculty & Staff Benefits Summary for detailed plan information.

Information about leave, disability, and vacation can be found on the Leave Administration Website.

View the Staff Benefits Summary

View the Faculty Benefits Summary

New Hire Benefit Program Guide

Enrollment Timeline & Instructions

Enroll Within 30 Days of Hire/Eligibility

Benefit	Helpful Information	How to Enroll
Health Care Plans	Health Care and Dental coverage will be effective the 1st of the month following your date of hire or on your date of hire if that occurs on the 1st of the month.	Log in to HRMS using your Net ID Follow the navigation: a. Main Menu b. Self Service c. Benefits d. Benefits Enrollment Note: If you are transferring into a benefit eligible position, you will need to complete the 2020 Enrollment Form for New Hires and Newly Benefits Eligible Employees for health care, dental, HSA, or FSA benefits. This form can be found on the Benefit Forms page under the Health Care & Dental Enrollment/Contributions section.
Dental Plans
Health Savings Account	FSA and HSA elections will be effective on the same date or upon the date the enrollment is accepted, whichever is later.
Flexible Spending Account
Long-Term Disability Plan	LTD coverage will be effective after 1 year of service* *Group coverage credit may apply for immediate LTD coverage. If applicable, complete the Prior Employee-Sponsored Group LTD Coverage Credit Form. Note: Coverage increases outside of the initial eligibility period require evidence of insurability and are subject to approval by the insurance carrier.
YOUR Benefits Extras • VSP Vision Care • MetLife Legal Plan (formerly known as Hyatt Legal Plan)	If you enroll by the 15th of the month, coverage for VSP Vision Care and/or MetLife Legal Plan will be effective 1st of the following month. If you enroll on the 16th-30th/31st, coverage will be effective 1st of the second following month.	Enroll online at www.YOURBenefitsExtras.com

Enroll Within 60 Days of Hire/Eligibility

Benefit	Helpful Information	How to Enroll
Retirement 403(b) Program Automatic Voluntary Contributions	Employees are immediately eligible upon hire. Automatic Voluntary Contributions for eligible employees to the 403(b) Retirement Program will begin 60 days after hire date. Contributions are pre-tax each pay period at 3%. You may change your contribution amount at any time.	1. Visit tiaa.org/rochester 2. Click “Ready to Enroll” 3. Click “Register with TIAA” and complete online registration 4. Click “Get Started” Telephone enrollment: 1-800-410-6497

Enroll Within 90 Days of Hire/Eligibility

Benefit	Helpful Information	How to Enroll
Group Universal Life (GUL) Insurance	Guaranteed coverage is effective on the date you sign the application. Coverage requiring proof of good health is effective on the date it is approved by Securian Financial. Note: After your initial 90-day eligibility period, proof of good health is required for elections and increases other than those that qualify for guaranteed coverage during open enrollment or following a qualifying family status change.	Log into HRMS using your Net ID Click on the “Securian Financial” link on your HRMS homepage

Enroll/Change Anytime

Benefit	Helpful Information	How to Enroll
403(b) Retirement Program	University Contributions - Regular full-time and part-time faculty & staff* with 2 years of service are eligible and contributions begin the first full pay period after satisfying the eligibility requirement. * Certain positions are not eligible Note: To receive credit for service at another eligible institution, you must complete the Retirement Service Credit Form	1. Visit tiaa.org/rochester 2. Click “Ready to Enroll” 3. Click “Register with TIAA” and complete online registration 4. Click “Get Started” Telephone enrollment: 1-800-410-6497
Well-U	Check your eligibility for the various wellness programs & resources	Visit the Well-U website for program enrollment information.
Tuition Benefits	Including the employee tuition waiver, employee tuition reimbursement, and the dependent child tuition waiver. Must complete the appropriate service requirements prior to the start date of the course. * To receive credit for service at another eligible institution, you must complete the Tuition Benefits Service Credit Form	To apply for the Employee Tuition Waiver Benefit, log into HRMS using your Net ID and follow the path "Self Service-> Benefits -> Tuition -> Apply Employee Tuition Waiver" Visit the Tuition Benefits website to apply for the Employee Tuition Reimbursement Benefit. To apply for the Dependent Child Tuition Waiver Benefit, log into HRMS using your Net ID and follow the path "Self Service -> Benefits -> Tuition -> Apply -> Dependent Tuition Waiver"
University Home Ownership Incentive Program	Provides new homeowners in qualifying City neighborhoods with $9000 towards the purchase of a primary residence ($3,000 from the University, $3,000 from the City and $3,000 from a participating lender).	Visit the Home Ownership Incentive website and call (585) 275-0476 to verify your eligibility
University-Paid Basic Term Life Insurance	Eligible immediately. Select, view, or change your beneficiary(ies) in HRMS.	1. Log in to HRMS using your Net ID 2. Click on the “Securian Financial” link on your HRMS homepage
YOUR Benefits Extras • Group Auto & Home Insurance	Get side-by-side auto insurance quotes in minutes from Liberty Mutual, MetLife, and Travelers.	Apply online at www.YOURBenefitsExtras.com
Voluntary Long-Term Care Insurance	Long-term care insurance pays for home health care, assisted living and nursing home care to help people with the functions of day-to-day living.	Contact Legacy Services at 1-800-230-3398 or custsvc@4groupltci.com
Family Care Program	Offering free Premium Care.com Memberships, a KinderCare discount, conveniently located summer camps, and more.	Visit the Family Care Program page for more information.

Additional forms can be found on the Benefit Forms Page.

Benefits Eligibility Key

The Benefit Plans offered by the University of Rochester to eligible faculty and staff members cover a wide range of benefits. Since eligibility for the plans varies, the “Benefits Eligibility Key” is designed to assist you in determining your own eligibility based on your current status with the University. This key will provide you with information such as whether you are considered full or part-time, employee class, salary grade and salary band, etc.

To view the “Benefits Eligibility Key”

Log in to HRMS
Navigate to the main menu
Choose Self Service > Benefits > Benefits Eligibility Key

Postdoctoral Associate & Fellow Benefits

This is a summary of the main features of the benefit plan available to Postdoctoral Associates & Fellows. View your full Postdoctoral Associate & Fellow Benefits Summary for detailed plan information.

Information about leave, disability, and vacation can be found on the Leave Administration Website.

*Visiting Postdoctoral Fellows are not eligible for these benefits

Enrollment Timeline & Instructions

Enroll Within 30 Days of Hire/Eligibility

Benefit	Helpful Information	How to Enroll
Medical POS - MetLife	Eligibility is immediate. Immediate Enroll within 30 days of hire online at: https://clients.garnett-powers.com/rochester/ Contact Garnett-Powers & Associates at: 1-844-243-0027 URPD@Garnett-Powers.com	Enroll on the Garnett Powers Website
Dental POS - Aetna
Voluntary Vision PPO - Aetna
Voluntary Life and AD&D Insurance

Enroll/Change Anytime

Benefit	Helpful Information	How to Enroll
Retirement 403(b) Program	Immediately eligible to make Employee Voluntary Contributions.* You can enroll or make changes to your Voluntary Contributions at any time. Contact TIAA at 1-800-410-6497 *Visiting Postdoctoral Fellows are not eligible	1. Visit tiaa.org/rochester 2. Click “Ready to Enroll” 3. Click “Register with TIAA” and complete online registration 4. Click “Get Started” Telephone enrollment: 1-800-410-6497
Well-U	Check your eligibility for the various wellness programs & resources	Visit the Well-U website for program enrollment information.
Long-Term Care Insurance	Long-term care insurance pays for home health care, assisted living and nursing home care to help people with the functions of day-to-day living.	Contact Legacy Services at 1-800-230-3398 ext. 101 or www.main.legacyltci.com

Benefits Eligibility Key

The Benefit Plans offered by the University of Rochester to eligible Postdoctoral Associates & Fellows cover a wide range of benefits. Since eligibility for the plans varies, the “Benefits Eligibility Key” is designed to assist you in determining your own eligibility based on your current status with the University. This key will provide you with information such as whether you are considered full or part-time, employee class, salary grade and salary band, etc.

To view the “Benefits Eligibility Key”

Log in to HRMS
Navigate to the main menu
Choose Self Service > Benefits > Benefits Eligibility Key

Resident & Fellow Benefits

This is a summary of the main features of the benefit plan available to University of Rochester Residents & Fellows. View a full summary of the benefits available to Residents & Fellows on the Graduate Medical Education website.

Information about leave, disability, and vacation can be found on the Leave Administration Website.

Enrollment Timeline & Instructions

Enroll Within 30 Days of Hire/Eligibility

Benefit	Helpful Information	How to Enroll
Health Care Plans	Health Care and Dental coverage will be effective as of the date of your appointment.	Log in to HRMS using your Net ID Follow the navigation: a. Main Menu b. Self Service c. Benefits d. Benefits Enrollment
Dental Plans
Health Savings Account	FSA and HSA elections are effective on the same date or upon the date the enrollment is accepted, whichever is later. Any FSA elections made are for the current, 2019 Plan Year, which ends 12/31/19
Flexible Spending Account
YOUR Benefits Extras • VSP Vision Care • MetLife Legal Plan (formerly known as Hyatt Legal Plan)	If you enroll by the 15th of the month, coverage for VSP Vision Care and/or MetLife Legal Plan will be effective 1st of the following month. If you enroll on the 16th-30th/31st, coverage will be effective 1st of the second following month.	Enroll online at www.YOURBenefitsExtras.com

Enroll Within 90 Days of Hire/Eligibility

Benefit	Helpful Information	How to Enroll
Group Universal Life (GUL) Insurance	Guaranteed coverage is effective on the date you sign the application. Coverage requiring proof of good health is effective on the date it is approved by Securian Financial. Note: After your initial 90-day eligibility period, proof of good health is required for elections and increases other than those that qualify for guaranteed coverage during open enrollment or following a qualifying family status change.	1. Log into HRMS using your Net ID 2. Click on the “Securian Financial” link on your HRMS homepage

Enroll/Change Anytime

Benefit	Helpful Information	How to Enroll
403(b) Retirement Program	Voluntary Contributions- Residents & Fellows are immediately eligible	1. Visit tiaa.org/rochester 2. Click “Ready to Enroll” 3. Click “Register with TIAA” and complete online registration 4. Click “Get Started” Telephone enrollment: 1-800-410-6497
Well-U	Check your eligibility for the various wellness programs & resources	Visit the Well-U website for program enrollment information.
Tuition Benefits	Employee Tuition Waiver Full-time Strong Memorial Hospital Residents and Fellows and full-time Departmental Fellows are eligible upon appointment for a 95% tuition waiver of two credit-bearing courses per semester or quarter, only at the University of Rochester.	To apply for the Employee Tuition Waiver Benefit, log into HRMS using your Net ID and follow the path "Self Service-> Benefits -> Tuition -> Apply Employee Tuition Waiver"
University Home Ownership Incentive Program	Provides new homeowners in qualifying City neighborhoods with $9000 towards the purchase of a primary residence ($3,000 from the University, $3,000 from the City and $3,000 from a participating lender).	Visit the Home Ownership Incentive website and call 585-275-0476 to verify your eligibility
University-Paid Basic Term Life Insurance	Eligible immediately. Select, view, or change your beneficiary(ies) in HRMS.	1. Log in to HRMS using your Net ID 2. Click on the “Securian Financial” link on your HRMS homepage
YOUR Benefits Extras • Group Auto & Home Insurance	Get side-by-side auto insurance quotes in minutes from Liberty Mutual, MetLife, and Travelers.	Apply online at www.YOURBenefitsExtras.com
Voluntary Long-Term Care Insurance	Long-term care insurance pays for home health care, assisted living and nursing home care to help people with the functions of day-to-day living.	Contact Legacy Services at 1-800-230-3398 ext. 101 or custsvc@4groupltci.com
Family Care Program	Offering free Premium Care.com Memberships, a KinderCare discount, conveniently located summer camps, and more.	Visit the Family Care Program page for more information.

Benefits Eligibility Key

The Benefit Plans offered by the University of Rochester to eligible Residents & Fellows cover a wide range of benefits. Since eligibility for the plans varies, the “Benefits Eligibility Key” is designed to assist you in determining your own eligibility based on your current status with the University. This key will provide you with information such as whether you are considered full or part-time, employee class, salary grade and salary band, etc.

To view the “Benefits Eligibility Key”

Log in to HRMS
Navigate to the main menu
Choose Self Service > Benefits > Benefits Eligibility Key

SEIU Member Benefits

This is a summary of the main features of the benefit plan available to University of Rochester Members of SEIU. View your full UR SEIU Member Benefit Summary for detailed plan information.

New Hire Benefit Program Guide

Enrollment Timeline & Instructions

Enroll Within 30 Days of Hire/Eligibility

Benefit	Helpful Information	How to Enroll
Flexible Spending Accounts (FSA)	FSA elections will be effective on 1st of the month following the date of hire, on your date of hire if that occurs on the 1st of the month, or upon the date the enrollment is accepted, whichever is later. Note: If you are transferring into a benefit eligible position, you will need to complete the 2019 Benefit Program Enrollment Form for Members of SEIU. This form can be found on the Benefit Forms page under the Health Care & Dental Enrollment/Contributions section.	Log in to HRMS using your Net ID Follow the navigation: a. Main Menu b. Self Service c. Benefits d. Benefits Enrollment
Long-Term Disability Plan	LTD coverage will be effective after 1 year of service* *Group coverage credit may apply for immediate LTD coverage. If applicable, complete the Prior Employee-Sponsored Group LTD Coverage Credit Form. Note: Coverage increases outside of the initial eligibility period require evidence of insurability and are subject to approval by the insurance carrier.	Log in to HRMS using your Net ID Follow the navigation: a. Main Menu b. Self Service c. Benefits d. Benefits Enrollment
YOUR Benefits Extras • VSP Vision Care • MetLife Legal Plan (formerly known as Hyatt Legal Plan)	If you enroll by the 15th of the month, coverage for VSP Vision Care and/or MetLife Legal Plan will be effective 1st of the following month. If you enroll on the 16th-30th/31st, coverage will be effective 1st of the second following month.	Enroll online at www.YOURBenefitsExtras.com

Enroll Within 60 Days of Hire/Eligibility

Benefit			Helpful Information		How to Enroll
Retirement 403(b) Program Automatic Voluntary Contributions			Employees are immediately eligible upon hire. Automatic Voluntary Contributions for eligible employees to the 403(b) Retirement Program will begin 60 days after hire date. Contributions are pre-tax each pay period at 3%. You may change your contribution amount at any time.		1. Visit tiaa.org/rochester 2. Click “Ready to Enroll” 3. Click “Register with TIAA” and complete online registration 4. Click “Get Started” Telephone enrollment: 1-800-410-6497

Enroll/Change Anytime

Benefit	Helpful Information	How to Enroll
403(b) Retirement Program	University Contributions - Regular full-time and part-time faculty & staff* with 2 years of service are eligible and contributions begin the first full pay period after satisfying the eligibility requirement. * Certain positions are not eligible Note: To receive credit for service at another eligible institution, you must complete the Retirement Service Credit Form.	1. Visit tiaa.org/rochester 2. Click “Ready to Enroll” 3. Click “Register with TIAA” and complete online registration 4. Click “Get Started” Telephone enrollment: 1-800-410-6497
Well-U	Check your eligibility for the various wellness programs & resources	Visit the Well-U website for program enrollment information.
Tuition Benefits for Dependent Children	Dependent Child Tuition Waiver Note: To receive credit for service at another eligible institution, you must complete a Tuition Benefit Service Credit Form.	To apply for the Dependent Child Tuition Waiver Benefit, log in to HRMS using your Net ID and follow the path "Self Service -> Benefits -> Tuition -> Apply -> Dependent Tuition Waiver"
University Home Ownership Incentive Program	Provides new homeowners in qualifying City neighborhoods with $9000 towards the purchase of a primary residence ($3,000 from the University, $3,000 from the City and $3,000 from a participating lender).	Visit the Home Ownership Incentive website and call (585) 275-0476 to verify your eligibility
YOUR Benefits Extras • Group Auto & Home Insurance	Get side-by-side auto insurance quotes in minutes from Liberty Mutual, MetLife, and Travelers.	Apply online at www.YOURBenefitsExtras.com
Voluntary Long-Term Care Insurance	Long-term care insurance pays for home health care, assisted living and nursing home care to help people with the functions of day-to-day living.	Contact Legacy Services at 1-800-230-3398 ext. 101 or custsvc@4groupltci.com

Benefits Eligibility Key

The Benefit Plans offered by the University of Rochester to eligible SEIU Members cover a wide range of benefits. Since eligibility for the plans varies, the “Benefits Eligibility Key” is designed to assist you in determining your own eligibility based on your current status with the University. This key will provide you with information such as whether you are considered full or part-time, employee class, salary grade and salary band, etc.

To view the “Benefits Eligibility Key”

Log in to HRMS
Navigate to the main menu
Choose Self Service > Benefits > Benefits Eligibility Key

Health & Dental Well-U Life Insurance Retirement Additional Benefits Retiree Benefits