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myURHR FAQs

General overview

What is myURHR?

myURHR is the University’s new modernized Human Resources information system that will replace HRMS in the fall of 2024.

myURHR will be powered by Workday and UKG, two market-leading software programs, that will help to unify HR applications and processes across the University community, and provide modern platforms that will enable efficient digital workflows and support important HR initiatives.

Why did the University decide to undergo this project?

An essential part of enabling the University of Rochester’s strategic initiatives is the modernization of Human Resources’ policies and practices, and the replacement of its outdated systems with empowering technology.

Our transformative journey to modernizing HR and how we do business is a massive undertaking that includes the replacement of the University’s PeopleSoft HR management system, which is more than 20 years old and lacks modern functionality.

Get additional details in the project overview.

Why did the University decide to move the 2024 myURHR go-live date?

The University of Rochester is moving the myURHR go-live date from spring 2024 to fall 2024 to allow for more time to appropriately engage University members so that they are able to balance intersecting projects effectively, as well as to efficiently test and implement Workday and UKG, the two market-leading software programs that will power myURHR. The scope of the project remains the same. Only the go-live date has shifted.

What are the benefits of myURHR?

myURHR­ will modernize HR-related processes and practices, and provide necessary upgrades to help us work more effectively and efficiently in this digital era.

myURHR will enable the University to move away from many manual, time-consuming, and paper-driven processes. Benefits include:

  • Modern, user-friendly platforms
  • Streamlined processes
  • Easier access to employee information
  • Advanced reporting and data visualization
  • Increased communication and personalization
  • Transparency into business workflows
How will I use myURHR?

myURHR will be used to manage many HR-related processes including:

  • Viewing and managing benefits
  • Viewing payroll data (including paychecks)
  • Tracking time worked and submitting time off requests
  • Updating personal information
  • Creating new positions
  • Recruiting and hiring new employees
What are Workday and UKG, the two main components of myURHR?

myURHR will be comprised of two market-leading software systems: Workday and UKG.

Workday
When myURHR launches in the fall of 2024, the majority of Human Resources-related actions will take place in Workday such as pay-related activities; personal information and benefit changes; recruitment activities; and job and compensation changes.

UKG
Also in 2024 when myURHR is functional, UKG is where University members can enter time worked, request time off, and view timecard information. This application will replace timekeeping functions in HRMS.

How will I utilize myURHR for time tracking and time off requests?

myURHR will feature an integrated timekeeping application called UKG. Employees can use UKG to record in/out times, request time off, and view timecard information. This application will replace timekeeping functions in HRMS.

Some clinical units are currently using the advanced scheduling component of UKG (Dimensions). These employees and managers/schedulers will now have the added advantage of an integrated scheduling and timekeeping system.

Is myURHR being rolled out in phases or for all University members at once?

When myURHR goes live in the fall of 2024, it will be available for all faculty and staff. Everyone will have access on day one. It is not a phased rollout.

How will the project team ensure faculty and staff have a voice and are involved?

The University recognizes that feedback from faculty and staff is vital to the success of the myURHR implementation and is engaging members of the University community in a variety of ways.

  • Readiness surveys: All faculty and staff are encouraged to complete the myURHR readiness surveys as their responses are essential to the project and will help to improve the employee-user experience.
  • Change Network: The University has formed the myURHR Change Network consisting of Champions and Super Users, with representation across the University community. The Champions and Super Users interact with faculty and staff, as well as share project information and support them throughout the implementation.
  • Demo Days: All faculty and staff are invited to Demo Days for a sneak peek of myURHR. Session recordings from the first round are now available on the Demo Days web page.
How will I receive updates on the project?

Faculty and staff will receive updates from the project team through the University’s newsletters (@Rochester and URMC This Week), on the myURHR website (including FAQs), as well as from their myURHR Change Network Champion and/or Super User. The myURHR Change Network serves as a significant resource for faculty and staff. Members of the myURHR Change Network communicate timely project updates to their colleagues and advocate on their behalf to the project team by sharing recommendations and any potential challenges.

What are myURHR Demo Days?

myURHR Demo Days are a great opportunity to get a more in-depth look into the future of the University’s new Human Resources information system set to replace HRMS in the fall of 2024. Participants will experience live-guided tours of myURHR, which is powered by Workday and UKG. Participants will also see key functions and learn how business processes have been designed, such as updating personal information (time off requests, address updates, and banking changes).

These sessions are not a substitute for formal training. The goal of Demo Days is to help faculty and staff become familiar with myURHR’s layout and look and feel. Various training options will be available closer to go-live for a more in-depth understanding.

Session recordings from the first round are now available on the Demo Days web page.

What is the project timeline?

myURHR, the University’s new Human Resources information system, will replace HRMS. The project kicked off in January of 2022 and go-live is scheduled for the fall of 2024. For a comprehensive look at the implementation phases, visit the myURHR timeline for transition page.

Will my job change?

Specific training will be provided to teams and individuals whose workflows or functions may change as a result of myURHR’s paperless improvements and streamlined processes. Training opportunities will include self-paced materials or instructor-led classes for select roles.

Will myURHR allow for increased personalization?

In addition to updating personal information in myURHR, employees will be able to include their gender identity, pronouns, sexual orientation, as well as their preferred name. These will be new features in myURHR.

Will there be improved search functionality in myURHR?

Yes, myURHR will feature improved search functionality. When searching in Workday, more specific results can be filtered by categories such as tasks, reports, and people. Employees will also be able to search using prefixes. For example, to find specific workers, use ‘worker’. Workday also saves your five most recent search results and queries for convenience.

What is the myURHR Change Network?

The myURHR Change Network is a structured network that cascades messages, gathers valuable feedback, and champions change across the University for the myURHR project. Having such a network has been proven to be effective to ensure the benefits of change are realized, the expected outcomes of a successful transformation are achieved, and staff have a voice during large implementations.

The myURHR Change Network consists of employees serving as Champions or Super Users to:

  • Advise: Elevate key issues from colleagues and advise project leaders on areas for further support; advocate on behalf of their department/school.
  • Share: Gather ideas and recommendations from colleagues; provide open and honest ongoing feedback to project leads.
  • Communicate: Disseminate communications within their department/school by cascading key messages, reducing ambiguity, bolstering enthusiasm, and inspiring a vision for the future of the institution.
What myURHR terms will I need to learn?

As with any major implementation, it will take a little time to learn some new myURHR terminology, technology, and processes. myURHR terminology will replace some of our current terms. A comprehensive glossary with commonly used myURHR terms is now available.

Will myURHR have the Organization Chart similar to HRMS?

In myURHR, you will have access to your supervisory organization and others, which are similar to the org charts in HRMS. You will be able to see the working relationships between leaders and employees, and also easily be able to look up colleagues’ work contact information.

The myURHR project team is still working through these details. More information will be shared at a later date.

Many Human Resources forms will be replaced with digital business processes and workflows in myURHR, eliminating the need for paper forms. Reference the Forms Crosswalk, which lists HR forms and their related business processes in myURHR.

The myURHR web pages also feature Key Changes coming with myURHR. The Key Changes section provides a high-level overview of how current processes will appear in myURHR and some of the notable changes and advantages.

Which HR forms are going away when myURHR is live in 2024?

Many Human Resources forms will be replaced with digital business processes and workflows in myURHR, eliminating the need for paper forms. Reference the Forms Crosswalk, which lists HR forms and their related business processes in myURHR.

The myURHR web pages also feature Key Changes coming with myURHR. The Key Changes section provides a high-level overview of how current processes will appear in myURHR and some of the notable changes and advantages.

Will there be access to HRMS for historical data? How will that work?

The myURHR project team is still working through these details. More information will be shared at a later date.

What are myURHR security roles?

Before myURHR goes live in the fall of 2024, it’s essential that everyone in the University community has the appropriate access needed to do their jobs. Security roles will help to determine what you can view in myURHR, such as reports, data, and other information. They will also help to determine the tasks, processes, and transactions you are able to perform in myURHR.

Security roles are tied to positions, not each employee, which means several people may have the same security role. Multiple security roles may be assigned to an employee, depending on their job responsibilities.

Will I be able to access myURHR on my phone or tablet?

Yes, myURHR will be mobile friendly. Instructions will be available at go-live.
Important note: You must have Duo installed on your phone or tablet to use the apps.

Will my personal information be secure?

myURHR will utilize market-leading, cloud-based software technologies, policies, and procedures that will ensure your data is secure and protected. Security threats and risks are mitigated through strong internal controls and a comprehensive security program.

For employees

What is the biggest change for faculty and staff?

One of the biggest changes, and a benefit some faculty and staff will experience with myURHR, will be the transition from manual, paper-driven forms to efficient digital workflows.

Once we reach go-live in the fall of 2024, many of the forms used today (e.g. 200s/500s/600s and others) will be replaced with standardized templates and easy-to-follow steps within myURHR.

Furthermore, visibility to timecard and vacation accrual information will be accessible from a mobile device or personal computer anytime, anywhere.

How will the digital workflows in myURHR benefit employees?

myURHR will make it easier for employees to complete tasks digitally such as submitting state and federal tax changes, updating direct deposit allocations and bank accounts, requesting time off, and updating personal demographic information. By eliminating many paper processes, individuals managing HR transactions around hiring, compensation, and other job changes will have greater transparency into the status of those transactions.

Will Personnel Action Forms (PAFs) go away when myURHR is live?

Once myURHR is live in the fall of 2024, many of the forms we use today (e.g. 200s/500s/600s and others) will be replaced with standardized templates and easy-to-follow steps and digital workflows within myURHR.

Will the report I use in HRMS be available in myURHR?

A significant amount of work continues with the configuration of reports and queries in myURHR. If you currently utilize any reporting functions of HRMS (with the exception of the vacation allotment screen), and you have not been contacted by either Jeff Meteyer, manager, IT Applications, or Camille Knight, analyst, IT, please send an email to Jeff Meteyer at jeff.meteyer@rochester.edu to set up a myURHR reporting consultation.

The consultations are underway and will help the project team to understand the various reports used currently and what your future needs may be in myURHR.

What are some of the self-service capabilities for employees?

Faculty and staff will be able to update personal and emergency contact information, change direct deposit elections, view and print payslips, view and manage benefits, update tax elections, view and manage time off, and track vacation, PTO, and sick allotments and usage.

Will I be able to make updates to my direct deposit or tax information in myURHR?

Yes, when myURHR is live, you will be able to update your direct deposit allocations, bank account information, and tax information in Workday.

Will all of my banking information such as direct deposit automatically transfer from HRMS to myURHR?

Employee information such as direct deposit, withholdings, deductions, etc. will automatically transfer from HRMS to myURHR (Workday) when it’s live in the fall of 2024. Employees will not have to re-enter their banking information and there is no action needed by the employee. However, it’s important that all faculty and staff ensure their personal information is up to date in HRMS prior to myURHR going live.

Will the HSA contribution process become more streamlined with the launch of myURHR or will it continue to be separate?

The project team intends to enable an employee to initiate changes themselves to an HSA in myURHR (Workday). The process is being tested currently. It is expected that the paper form will be replaced with a digital workflow in myURHR.

Will there be changes to the filing of disability requests in myURHR?

When the University moves to myURHR (Workday and UKG), the process to establish a disability claim will still occur with Hartford. There will be more information closer to training on how time is logged in UKG for disability requests as it will be slightly different.

How will time off requests be entered?

Once myURHR is live, employees will track their time, as well as submit time off and leave management requests in myURHR through the UKG platform. Employees will be able to access myURHR directly or utilize the mobile applications. Much more information will be shared in the coming months along with training opportunities.

How will employees track time?

Hourly employees will record in and out times through UKG (Dimensions). Options for entering time worked are to use the punch tile (either in the UKG mobile app or from a computer), swipe at the time clock, or enter directly into the timecard. Departments/units should provide guidance to their teams on the preferred method. Worked time will be automatically calculated to correctly pay employees according to the pay policy.

If an employee already has access to Workday for UR Student, Procurement (P2P), or Finance, will they be able to use myURHR without logging in again?

Yes, once you are logged in to Workday, you will be able to access UR Student, Procurement, Financials, and myURHR.

Is MyPath changing?

No. The University will continue using the MyPath tool for:

  • Performance Management
  • E-Learning
  • Annual Mandatory In-Service Program
  • Compliance-related tasks
Will the careers site be updated as part of the myURHR project?

Updating the current recruiting website is part of the myURHR project. The University has received a lot of feedback about the current site that the myURHR project team is utilizing to inform decisions around and development of the future site. We are very excited for the upgrades to come when we transition to myURHR in the fall of 2024. Prospective employees and current employees will enjoy a better online experience with new features such as the ability to easily view specific job locations and remote and hybrid opportunities.

How will faculty and staff learn more about myURHR?

Faculty and staff will receive updates from the project team through the University’s newsletters, on the myURHR website, as well as from their myURHR Change Network Champion and/or Super User. The myURHR Change Network serves as a significant resource for faculty and staff by communicating timely project updates to colleagues.

Additionally, all faculty and staff are invited to Demo Days for an in-depth look at the interactive platforms and to begin familiarizing themselves with myURHR. Demo Days recordings from the first round are available on the Demo Days web page.

Will myURHR be user-friendly for those who use screen readers?

It’s important that all faculty and staff who use myURHR will be able to access the information they need. Faculty and staff will be able to access most features on Workday and UKG using common screen readers.

For faculty members

Will faculty recruiting activities take place in UR Faculty or myURHR?

Recruiting activities in myURHR will be for staff roles. Faculty recruiting activities will take place in UR Faculty. After the recruitment concludes, the faculty member will be hired into myURHR. This same process will also pertain to postdocs.

Once myURHR is live, how will new faculty members complete their onboarding?

Newly hired faculty members will have access to myURHR and their onboarding dashboard in Workday within 90 days of their start date. New faculty members will receive a notification to start their onboarding tasks, such as setting up direct deposit.

Will faculty track vacation or sick time in myURHR?

Faculty who track vacation time today will continue with their current process for recording vacation, etc. Faculty will not submit vacation requests or track vacation accruals in myURHR.

Faculty utilizing NYS mandated sick time in HRMS will continue to do so in myURHR when it’s live in the fall of 2024.

How will effort certification be impacted by myURHR?

Currently, faculty members sign off on past effort when there is a costing change via a personnel action form (PAF). When myURHR is live, Effort Certification will move to specific times of the year. Faculty members won’t need to sign off every time there is a change.

For student workers

Will student employment time be approved in myURHR as it is now in HRMS?

Yes, student employee time tracking will be captured in myURHR through the UKG platform. Student workers will have access to UKG. The University will continue to use JobLink for student hiring.

Are UR Student and JobLink changing?

No. UR Student and JobLink are not changing. Student workers and managers will continue completing the same actions and tasks in each system when myURHR goes live.

How will myURHR interact with JobLink?

The University will continue to use the JobLink system for student employment, with a few changes in process. When myURHR is live, managers and department coordinators will continue to post job postings to JobLink. They will need to create a position in Workday for each job needed. Student workers will continue to use JobLink to search for and apply for jobs the same way they do today. Once a student is hired, the student hire information will be populated in Workday and the onboarding process will kick off.

What kind of training and outreach are being planned for student workers, who will presumably need to track their time, enter sick time, and do other functions in myURHR?

The myURHR project team has developed a specialized toolkit for student workers and their managers. The toolkit includes an overview of myURHR and what student workers and managers will do in the system; infographic that shows relations/actions between myURHR, JobLink and UR Student; personas; and a new Fast Facts video for student workers and managers. Training will be available for student workers beginning in August.

Once myURHR is live, how will new student workers complete their onboarding and view their pay slips?

Student workers will have access to myURHR and their onboarding dashboard in Workday on day one of their new job. New hires will receive a notification to start their onboarding tasks, such as setting up direct deposit. Student workers will also have access to myURHR to view their pay slips in Workday.

For managers and coordinators

How will the digital workflows in myURHR benefit managers?

myURHR will provide managers, and those initiating HR transactions on behalf of a department, with the ability to see the status of their request, providing greater transparency and efficiency.

Once the system is live in the fall of 2024, many of the University’s current forms (e.g. 200s/500s/600s and others) will be replaced with standardized templates and easy-to-follow steps within myURHR, which will allow for increased continuity and accessibility to information.

How will managers know the status of business requests once myURHR is live?

Managers will have visibility into the business processes. myURHR will have built-in notifications and alerts for many business processes that will inform managers when a request reaches various stages.

Are the job profiles (job codes) staying consistent from HRMS?

Job codes in myURHR will remain consistent with HRMS and will include “UR” before them because Highland Hospital job codes will appear in Workday as well. Staff will be able to see Highland Hospital codes because, as an affiliate of the University of Rochester, we are all sharing the same Workday HR platform.

When myURHR goes live, will any existing recruitment positions be automatically transferred to the new system?

The myURHR project team is working on a comprehensive plan for transitioning job openings in active recruitment in HRMS to myURHR when it goes live in the fall of 2024. Many active open positions will automatically transfer to myURHR. There will be extensive communications to keep managers and department coordinators (currently known as PAFers) aware of the process and actions needed, including reviewing existing open positions before go-live.

Will every manager/supervisor be able to launch a job requisition?

Managers will be able to initiate the Job Requisition process in myURHR for staff, union, and Strong Staffing groups. Managers can also delegate the initiating action to their admins, if needed. Nurse managers will not initiate the Job Requisition process as Nursing Practice Administration will support these activities.

Will job postings be more specific about location such as hybrid vs remote?

There is a place on the job requisition screen in myURHR (Workday) where you can specify if the job is fully remote or hybrid. Candidates will be able to see that information once the job is posted on the careers site.

How will the hiring and onboarding processes become more efficient in myURHR?

myURHR will help to streamline the University’s hiring and onboarding processes. New hire documentation will live in myURHR, and all newly hired employees will complete forms electronically within the system instead of in person on paper. New hires will also experience a more interactive onboarding dashboard detailing their tasks to help keep them on track. Managers/supervisors will receive notifications in myURHR throughout the onboarding process and when it’s completed.

Will managers see each step in myURHR when hiring an employee?

Managers will have visibility into the hiring process, specifically where the candidate is in the recruiting process, i.e. status of the background check, visibility to signed offer letters. However, managers may not have access to all of the details such as specific background check information. Managers will only see the candidate’s status relative to their opening and not for any additional openings in which the candidate may be under consideration for at the University.

How will employee remote work agreements be handled moving forward with myURHR?

There will be a remote worker attestation in myURHR similar to what is currently in HRMS. All existing attestations will be moved from HRMS to myURHR.

As a manager, how will I know if there are actions needing my attention in myURHR?

Managers will need to regularly check their inbox in Workday and control center in UKG for items needing their attention.

What is the difference between a notification and an inbox message in Workday and UKG?
  • In Workday: A notification (the bell icon) in Workday is an informational message. No action is required. An inbox message in Workday is part of a process or task where action is required.
  • In UKG: Notifications are sent to an employee’s Control Center. Most notifications require actions, for example, time-off requests.
How will managers utilize myURHR’s time tracking and time off request functionality?

Timecards in myURHR will reflect real-time data that is easily accessible in a simple-to-read format. Managers and employees will be able to enter time-off requests and once approved, the requests will automatically flow to the employee’s timecard.

How will managers at the University currently using UKG scheduling utilize myURHR’s time tracking and time off request functionality?

myURHR will integrate schedule and time off information into the employee’s timecard, minimizing redundant tasks for departments currently using UKG advanced scheduling. Managers will be able to input information in the schedule that will automatically flow to the employee’s timecard, such as transfers and approved time off requests. Using the schedule, managers will also be able to view timecard exceptions, such as late ins, early outs, and unexcused absences. myURHR also allows managers to quickly recognize issues by comparing scheduled hours to actual hours worked.

Will myURHR allow for decimal points in salary allocations?

Yes, with the shift to myURHR, two decimal places will be allowed in salary allocations. A benefit of transitioning to myURHR is that individuals will no longer need to calculate the percentage for the salary cap – it will be entered as an effort percentage and the system will apply the salary cap. This will hopefully eliminate much of the need for entering decimals, but the project team understands that there could be instances where the decimals are still necessary.

About timekeeping

How will time off requests be entered?

Beginning in the fall of 2024, hourly employees will track their time in UKG and all employees are encouraged to use the system to submit time off and leave management requests. Employees will be able to access UKG via the time clock, web, or by utilizing the mobile application.

Will everyone automatically have access to UKG when myURHR is live?

Yes, everyone will receive access to the UKG system for timekeeping.

How will managers and timekeepers utilize UKG?

Managers and timekeepers will view and respond to employee time off requests, approve time in and out punches, and approve employee timesheets in UKG.

Managers/schedulers in departments currently using UKG (Dimensions) will generally use the system the same as they do today, but the information on the schedule, such as approved time off, leave, or other types of absence will flow to employees’ timecards for the appropriate pay period.

Will requesting time off through UKG be a requirement or will it just be a tool for departments to use to coordinate employee time off if they choose?

Time-off requests in UKG will be encouraged to ensure simple and accurate population of timecards and use of accrual balances. Time off could be directly entered into the timecard if desired by the department, but will require manager/timekeeper approval for payroll processing.

Do you have to use the vacation request process in UKG to enter time off?

It is not a requirement to use the time off request process in UKG, but there are several benefits of doing so:

  • Approved time off requests will appear directly on the employee’s UKG calendar for easy viewing.
  • Reports-to manager will be able to view their team’s time off requests in the system, which can help inform whether they should approve or deny a request.
  • Approved time off requests will populate directly to the timecard at the appropriate time of the pay cycle.
  • Utilizing a consistent time-off request process across the organization makes it easier when employees transfer to other departments or work in multiple departments.
  • Usage of multiple or duplicate methods for requesting time off will no longer be needed.
  • Improved accuracy of requests as manual entry will no longer be required
Does the approval for time-off requests route to the reports-to manager of the employee or timekeeper?

Approval for a time-off request routes to the reports-to manager, however, a timekeeper also has access and can act on the request.

Can staff enter time online as well as swiping at the clock?

Options for entering time worked are to use the punch tile in UKG (either in the UKG mobile app or from a computer), swipe at the time clock, or enter directly into the timecard. Departments/units should provide guidance to their teams on the preferred method.

Will departments be able to remove the option to punch from computers and require staff to swipe?

The same options for entering time worked will be set up for all hourly employees. Employees can use the punch tile in UKG (either in the UKG mobile app or from a computer), swipe at the time clock, or enter directly into the timecard (requires manager approval). Managers can view in the audit tab of the timecard which method has been used. Departments/units should provide guidance to their teams on the preferred method.

Will managers and timekeepers be able to determine the method used to record time (e.g. time clock vs computer)?

Yes, managers and timekeepers can view in the audit tab of the timecard which time tracking method has been used (e.g. time clock, punch tile, or direct entry).

Do managers and timekeepers have to approve every punch and manual time entry?

No, managers and timekeepers do not need to approve every punch, unless an employee makes an edit to their punch, or there is a mis-punch or correction. If an employee manually enters their time, each entry will be reviewed by the manager/timekeeper for approval. There is a function in UKG that allows managers and timekeepers to approve all submissions at once. Timecards can be approved on a pay period basis.

Can managers delegate timekeeping tasks when out of the office?

Yes, managers can delegate timekeeping tasks for short-term periods in UKG to designated timekeepers or someone who has the correct security roles to review and approve timekeeping.

Will we be using exception logs when myURHR goes live?

The Exception Log will be retired when myURHR is live in 2024. Functionality in UKG allows for entry in the application, eliminating the need for the log.

What if an employee has more than one job?

In UKG, there is the ability to have multiple jobs on one timecard with approval by multiple managers/timekeepers. Managers/timekeepers will only have the ability to act on a job for which they are responsible.

What happens when I cancel my vacation request after I have received approval in UKG?

You can cancel vacation requests if they are in current or future pay periods. The cancellation change will go to your manager/timekeeper for approval. If you are requesting cancellation of a vacation in the past, please work with your manager/timekeeper so they can make that adjustment.

Will UKG replace my current scheduling system since my department does not use UKG Dimensions?

Departments and areas that are not currently utilizing UKG Dimensions will continue with their existing scheduling solution.

Is there an UKG app?

Yes, there is a mobile app with similar functionality.

About recruitment

What employee groups does the recruiting process include in myURHR?

Recruiting in myURHR is applicable to Staff, Nursing, APPs, Union, and Strong Staffing groups. Faculty and post doc recruiting will take place in UR Faculty and student workers will use JobLink to apply for jobs.

About training

How will I learn to use myURHR?

It’s important that everyone who needs to use myURHR as part of their job role is trained on the aspects of the system relevant to them. We have dedicated important training time to ensure that everyone who needs to be trained will receive the appropriate level of support.

To prepare for using the system, various learning options will be offered, including instructor-led training, video tutorials, and quick reference guides based on your role.

Quick reference guides and other training materials will prepare users by offering step-by-step instructions on how to complete tasks in myURHR. In addition, subject matter experts and post-production support resources will be available to provide assistance once myURHR is live in the fall of 2024. Additional details will be forthcoming as we get closer to go-live.

Where can I find the training required for my role?

Visit the myURHR training web page for information about the training program, timeline, and what is needed for various roles. There are different training opportunities per role and how staff will use myURHR. The training page will continue to be updated over the coming months.

Is training required to access myURHR?

Individuals will be enrolled in training relevant to their role(s) and are strongly encouraged to complete their assigned training. Other optional topics will also be available for sign up for those who are interested.

Do I need to complete my training in any particular order?

Training will be offered in MyPath and each role will have a custom curriculum. The curriculum will provide the course order, any prerequisites that are needed, and registration information for instructor- led classes, if applicable. For staff who are assigned Instructor-led training, it is recommended that they take any e-Learnings first to obtain a foundational understanding of how to navigate Workday and UKG.

More information on training opportunities will be forthcoming.

myURHR project overview

Get more details, see the latest project updates, and more on the myURHR page.

Learn more

Why did the University decide to undergo this project?

The University of Rochester’s new strategic plan will set the course for our future, and an essential part of that plan is the modernization of Human Resources’ policies and practices, and the replacement of its outdated systems.

Our transformative journey to modernizing HR and how we do business is a massive undertaking that includes the replacement of the University’s PeopleSoft HR management system, which is more than 20 years old and lacks modern functionality.

Get additional details in the project overview.

What is myURHR?

myURHR will utilize a modernized, market-leading enterprise cloud-based software system. The project will help unify HR applications and processes across the University community, and, ultimately, help us to meet the ever-changing needs of the University and the workforce. Explore additional myURHR benefits.

What departments or areas will use the new myURHR system?

The myURHR implementation will have widespread impact at the University as the current PeopleSoft HR system, which is used across the institution by faculty, staff, and leaders, will be replaced with myURHR.

What do you mean that this project is a part of HR Modernization?

myURHR is just one of several substantial HR strategic initiatives which will enable the HR department to deliver modern services more effectively and efficiently to system users, employees, and the University as a whole.

Other initiatives include the Career Path Modernization (CPM), a multi-year initiative to completely transform our 40-year-old job structure; the Career Pathways program that will be implemented on the foundation of CPM and will create clear insight in to career pathways and how to prepare for advancement; and the continued implementation of centralized recruitment services that standardize recruitment functions with a focus on equity in access to job opportunity at the University of Rochester.

Combined, these efforts will establish a new modern foundation for how the University supports the employee experience.

How will I learn how to use myURHR?

All employees will use the system for keeping their personal information up-to-date and to access any self-service tools such as paycheck and benefit information.

It’s important that everyone who needs to use the system as part of their job role is trained on the aspects of the system relevant to them. We have dedicated important training time in to our timeline to ensure that everyone who needs to be trained will receive the appropriate level of support.

You will be informed of key milestones as the project progresses, and as we get closer to go-live, readiness and training resources will be provided.

How long will the implementation last?

Go-live is anticipated for fall 2024; until then a great deal of evaluation and planning will continue to ensure a smooth transition for all. Explore the project timeline for more details.

Will my job change?

Specific training will be provided to teams and individuals whose workflows or functions may change as a result of myURHR’s paperless improvements and streamlined processes.

Will my personal information be secure?

myURHR will utilize modernized technology, policies, and procedures that will ensure your data is secure and protected. Security threats and risks are mitigated through strong internal controls and a comprehensive security program.

Will I be able to access myURHR on my phone or tablet?

Yes, myURHR will be mobile friendly.

What is the consultant’s role in the project?

Huron Consulting Group is the University’s implementation partner for this project. The team from Huron has significant experience with HR system implementations and will assist the University’s project team throughout all phases of the project including the sharing of best practices used in other organizations.

How will I receive updates on this project?

The Project Team will provide regular updates, additionally, resources and FAQs on the myURHR website will keep the University community updated on our progress. The University will also share myURHR news and updates through other channels, including @Rochester and URMC This Week newsletters. Additionally, work teams will involve key stakeholders from across the University as we look to re-design processes.

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