Fasting (nothing other than water for at least 8 hours) prior to your screening is not required. If you prefer to obtain fasting results, please schedule your appointment at a time that would allow you to fast for at least 8 hours but no longer than 12 hours.
A Personal Health Assessment (PHA) and biometric screening can help you identify your health and wellness priorities. Eligible individuals can receive $125 per calendar year upon completion of the PHA’s online health survey 1.
Online Health Surveys
The online health surveys are confidential and self-administered. Survey 1 asks a series of questions about your lifestyle habits.
Survey 2 includes a series of questions about whether you have or had certain medical conditions, your health history, and current health status. You will in return be able to identify coaching programs and resources available to reach your wellness goals, receive personalized lifestyle recommendations, and review your cardiovascular disease risk and lifestyle score.
A biometric screening is an easy method of assessing your risk for potential health conditions by measuring your:
- Height, weight, abdominal girth, and body mass index (BMI)
- Blood pressure and heart rate
- Total lipid panel, including total cholesterol, high density lipoproteins (HDL), non HDL, low density lipoproteins (LDL), and triglycerides
- Blood glucose
At your scheduled appointment, a registered nurse will perform a finger stick to obtain a small sample of blood which is analyzed using on-site technology. The results are available within minutes. Fasting is not required.
Your nurse will review your results with you and provide recommendations on how to make your health and wellness even better.
We know it can be challenging to find time to schedule your biometric screening. Our team can set up a clinic in your department, office or building (dependent on local health guidelines).
The employee wellness program is a trusted resource to conveniently get your biometric numbers — at no cost to you— to help you achieve your optimum level of health. If you prefer, you can also use numbers obtained from your doctor in the current calendar year by asking them to fill out the provider lab form.
The form includes all the values you will need in order to complete your PHA. Please note that lab values received from a doctor’s appointment may be subject to co-pays or other associated fees, and must be from the current calendar year.
The medical components of the Well-U program (which include the Personal Health Assessment which consists of the online health survey 1, the online health survey 2, and a biometric screening, lifestyle management program, condition management coaching, and Behavioral Health Partners) are a grouping of voluntary wellness programs available to all employees enrolled in the University of Rochester’s Health Care Plan. Other components of Well-U, such as UR Medicine EAP and Wellness Programs, are available to all University employees regardless of Health Care Plan enrollment.
The Well-U program also offers financial rewards for employees, spouses, and domestic partners enrolled in a University Health Care Plan who participate in voluntary health management programs, as described below.
The Well-U program is administered in compliance with federal laws—including the Americans with Disabilities Act (ADA), the Genetic Information Nondiscrimination Act (GINA), the Health Insurance Portability and Accountability Act (HIPAA), and the Affordable Care Act (ACA), among others—which permit employers to sponsor wellness programs that seek to improve employee health or prevent disease. This notice is intended to comply with requirements of those laws and to explain your legal rights and how your health information will be protected.
Program Components and Financial Rewards
The Well-U Personal Health Assessment (PHA) program includes the online health survey 1, the online health survey 2, and a biometric screening program. The PHA’s online health survey 1 asks a series of questions about your household and demographic information, health-related activities and behaviors, personal satisfaction and stress, physical activity levels, nutritional habits, sleep habits, and health goals. The PHA’s online health survey 2 incudes a series of questions about whether you have or had certain medical conditions (e.g., cancer, diabetes, high cholesterol, heart disease, high blood pressure, pulmonary disease, depression or anxiety, low back pain, allergies, or stroke). The PHA program also offers on-site biometric screenings, which will include your height, weight, body mass index (BMI), abdominal girth, heart rate, and blood pressure as well as cholesterol and glucose levels (which requires a finger prick to obtain a small sample of blood).
The information from your online health survey 2 and the results from your biometric screening will be used to provide you with information to help you understand your current health and potential risks and may also be used to offer you services through other components of the Well-U program, such as lifestyle management, condition management coaching, or Behavioral Health Partners. You also are encouraged to share your results or concerns with your own doctor. The results of your biometric screenings will be entered into your electronic health record, where they can be accessed by your personal physician for treatment purposes (if your physician participates in the University’s network).
Enrolled employees, spouses, and domestic partners who complete the completely voluntary online health survey 1 will receive a taxable cash incentive of $125. Participants are not required to complete the online health survey 2 or participate in the biometric screenings. No financial incentive will be paid for completing the online health survey 2 or participating in the biometric screening. Enrolled children are not eligible to participate in the PHA’s online health survey 1 or the online health survey 2 nor the biometric screening, nor are they eligible for the cash incentive.
Additional cash incentives of up to $200 may be available for enrolled employees, spouses, and domestic partners who participate in certain health management activities. Employees, spouses, and domestic partners may each earn $100 for completion of a lifestyle management program and an additional $100 for completion of a condition management coaching program.
Lifestyle management program options include individual programs for cholesterol management, nutrition, physical activity, or tobacco cessation and group programs for weight loss, stress reduction, mindfulness-based stress reduction, physical activity, and healthy lifestyles.
The condition management coaching program helps employees manage certain chronic health conditions, including asthma, atrial fibrillation, congestive heart failure, chronic obstructive pulmonary disorder, coronary artery disease, depression coaching & self-management, diabetes, high blood pressure, high cholesterol, low back pain, stroke, and weight loss. Eligible participants enrolled in a University Health Care Plan who are managing one or more of the chronic conditions listed above through the condition management coaching program may also qualify for reduced copays for their medications while actively participating in the condition management coaching program as well as for the remainder of the calendar year. The condition management prescription drug copay discount program (Rx/Dx) provides participants with a discount of their eligible prescription drug copay to treat these conditions or comorbid conditions under the University Health Care Plan. The condition management prescription drug copay discount program applies to eligible drugs only for Asthma, Coronary Artery Disease, Diabetes, Heart Failure, and High Blood Pressure condition management coaching programs. Participants in the HSA-Eligible Plan are not eligible for this discount until after meeting the deductible and before meeting their out-of-pocket maximum. 4822-8406-9713.1
There are no direct cash incentives for seeing a Behavioral Health Partners (BHP) provider (for treatment of stress, anxiety, or depression), but employee cost sharing is generally waived for BHP providers as part of the health plan design (except that employees enrolled in the HSA-Eligible Plan must first satisfy the plan deductible). If you are unable to participate in any of the activities required to earn an incentive, you may be entitled to a reasonable accommodation or an alternative standard. You may request a reasonable accommodation or an alternative standard by contacting the University Office of Total Rewards at (585) 275-2084. Recommendations of your personal physician will also be accommodated.
Protections from Disclosure of Medical Information
The information you share in the Well-U program is kept confidential and is protected by several laws, including HIPAA and the Americans with Disabilities Act, as well as the University’s internal policies. Although the Well-U program and the University may use aggregate information it collects to design a program based on identified health risks in the workplace, the Well-U program will never disclose any of your personal information either publicly or to the parts of the University considered to be your employer (except as necessary to respond to a request from you for a reasonable accommodation needed to participate in the wellness program or as expressly permitted by law). Medical information that personally identifies you that is provided in connection with the Well-U program will not be provided to your supervisors or managers and may never be used to make decisions regarding your employment.
The information you share in the Well-U program will be used only to promote your health and may be forwarded to your personal physician or to other University health plans for purposes of treatment, payment, and health care operations. Specifically, the University of Rochester Health Care Plan (including the lifestyle management program, the condition management coaching program, Behavioral Health Partners, and Accountable Health Partners) and UR Medicine EAP are part of an Organized Health Care Arrangement, which means that protected health information can be shared among those plan components for purposes of treatment, payment, and health care operations without the need for your consent or authorization to use or disclose your health information to carry out these functions.
Only University employees and vendors responsible for administering or providing treatment services under the Health Care Plan and UR Medicine EAP, such as employees who work in the Office of Total Rewards, the School of Nursing, Center for Community Health and Prevention, Behavioral Health Partners, or Accountable Health Partners, have access to the Well-U program protected health information. This includes individuals with medical training such as physicians, internists, lipidologists, psychiatrists, clinical psychologists, nurse practitioners, registered nurses, social workers, registered dietitians, exercise specialists/physiologists, tobacco cessation counselors, and certified wellness coaches.
All medical information obtained through the Well-U program will be maintained separate from your personnel records. Information that is stored electronically will be secured when at rest and encrypted when in transit, and no information you provide as part of the Well-U program will be used in making any employment decision. All individuals handling protected health information are trained in HIPAA privacy and security rules and subject to disciplinary action (up to and including termination of employment) if they inappropriately use or disclose your protected health information. Appropriate precautions will be taken to avoid any data breach, and in the event a data breach occurs involving information you provide in connection with the wellness program, we will notify you within the timeframes required by law and our HIPAA policies.
Your health information will not be sold, exchanged, transferred, or otherwise disclosed except to the extent permitted by law to carry out specific activities related to the Well-U program and your medical treatment, and you will not be asked or required to waive the confidentiality of your health information as a condition of participating in the wellness program or receiving an incentive. Anyone who receives your information for purposes of providing you services as part of the Well-U program will abide by the same confidentiality requirements.
You may not be discriminated against in employment because of the medical information you provide as part of participating in the wellness program, nor may you be subjected to retaliation if you choose not to participate.
If you have questions or concerns regarding this notice or about protections against discrimination and retaliation, please contact the University Office of Total Rewards at (585) 275-2084.
The University reserves the right to amend or terminate Well-U programs at any time. Additional information on the programs may be found at rochester.edu/well-u and the Summary Plan Description for the University of Rochester Welfare Benefits.
Notice of Nondiscrimination
Strong Memorial Hospital and the University of Rochester Health Plans comply with applicable Federal civil rights laws and do not discriminate on the basis of race, color, national origin, age, disability, or sex. Strong Memorial Hospital and the University of Rochester Health Plans do not exclude people or treat them differently because of race, color, national origin, age, disability, or sex.
Strong Memorial Hospital and the University of Rochester Health Plans:
- Provide free aids and services to people with disabilities to communicate effectively with us, such as:
- Qualified sign language interpreters
- Written information in other formats (large print, audio, accessible electronic formats, other formats)
- Provide free language services to people whose primary language is not English, such as:
- Qualified interpreters
- Information written in other languages
If you need these services, contact Interpreter Services at (585) 275-4778.
If you believe that Strong Memorial Hospital or the University of Rochester Health Plans have failed to provide these services or discriminated in another way on the basis of race, color, national origin, age, disability, or sex, you can file a grievance with the
SMH Grievance Coordinator
601 Elmwood Ave. Box 612
Rochester, NY 14642
phone: (585) 275-0954
fax: (585) 756-5584.
You can also file a civil rights complaint with the U.S. Department of Health and Human Services, Office for Civil Rights, electronically through the Office for Civil Rights Complaint Portal, or by mail or phone at:
U.S. Department of Health and Human Services
200 Independence Avenue, SW
Room 509F, HHH Building
Washington, D.C. 20201
(800) 537-7697 (TDD)
Complaint forms are available.
Reference additional in-depth information on the online health surveys and biometric screening process.